Administrative Assistant & Office Manager
Resume:
Stephanie Olin
********@*****.***
Houston, TX 77092
Administrative Assistant/Office Manager with 25 years of Executive support including, but not limited to budgeting, human resources management, fundraising, records management, technical support, customer support, travel arrangements, marketing support, new employee orientation, purchasing, maintaining multiple databases, and coordinating large off-site seminars. Work Experience
Contract Executive Assistant
DCP Midstream
January 2023 – Present
Direct support to the Senior Vice President, Commercial
● Overseeing all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
● Filing important documents, such as reports, meeting notes, emails, and letters
● Keeping the executive’s calendar up to date, including adding events, rescheduling appointments, and providing daily briefings
● Acting as the gatekeeper for internal and external contacts, including colleagues, clients, and customers
● Scheduling travel and completing expense reports
● Planning and organizing events that take place internally Contract Manager Assistant
Bain & Company
July 2022-December 2022
Direct support to 4 Senior Managers
● Maintained calendars for the Senior Managers
● Answer and direct phone calls.
● Organize and schedule appointments.
● Plan meetings and take detailed notes
● Write and distribute emails, correspondence memos, letters, faxes, and forms.
● Assist in the preparation of regularly scheduled reports, and meetings
● Develop and maintain an e-filing system.
Contract Senior Executive Assistant
PrimeWay Federal Credit Union - Houston, TX
January 2022 to March 2022
Direct support to the CEO and President of Prime Way Federal Credit Union
● Completed a broad variety of administrative tasks for the President & CEO including managing an extremely active calendar of appointments; completing expense reports; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
● Communicated directly, and on behalf of the President and CEO, with Board members, donors, Foundation staff, and others, on matters related to CEO's program initiatives.
● Worked closely with the CEO to help keep her well-informed of upcoming commitments and responsibilities.
Contract Executive Assistant
Wilson-Franco - Houston, TX
March 2022 to July 2022
● Prepared Business Personal Property tax forms for distribution
● Maintained the Business Personal Property database
● Updated Real Property information
● Filed all Real and Personal Property protests
● Maintained the Property Protest database
Administrative Assistant 3
THE UNIVERSITY OF HOUSTON
December 2019 to December 2021
● Direct support to the Vice President of University Relations and the Director of Advancement, including calendar management and expense report processing.
● Managed and maintained the schedule for the Vice President.
● Arranged meetings and teleconferences with Donors and maintained the Donor database.
● Organized the incoming workflow of the Vice President and Directors.
● Created and maintained University Relations Contracts, Requisitions and Vouchers.
● Assisted the Executive Assistant of the University President. Administrative Assistant
HOUSTON ISD
August 2012 to December 2019
● Assisted with accounting functions for incoming monies and receipts for Student Body and other various accounts to support school accounting functions.
● Maintained accurate and up-to-date human resource files, records, and documentation.
● Answered frequently asked questions from applicants and employees related to standard policies, benefits, and hiring processes.
● Maintained requisitions and inventory of supplies and materials to ensure availability.
● Scheduled all field trips and school events.
● Assisted with a variety of processes and activities, generating daily substitute reports, entering substitute jobs into the system, and running reports to audit the accuracy of enrollment, and the school budget.
Administrative Assistant
SPRING BRANCH ISD
August 2000 to August 2012
● Recognized a need for a cross training program with school office personnel. Instrumental in the District cross training program offering a Certified Educational Office Professional certification.
● Maintained the school budget
● Ordered and distributed office supplies while adhering to a fixed office budget.
● Responsible for all payroll
● Coordinated, scheduled, and arranged meeting and travel calendars, including business and social events
● Obtained signatures for financial documents and internal and external invoices. Office Manager
KEMPER NATIONAL
June 1994 to August 2000
● Managed an office staff of four
● Processed workers' compensation claims
● Responsible for financial documents as well as all budget monitoring and management
● Coordinated all travel for a staff of sixty nurse case managers.
● Entered payroll in the Texas office
Education
BACHELOR OF BEHAVIORAL SCIENCE in Speech Communication and Advertising HARDIN-SIMMONS UNIVERSITY
Skills
Accounts Payable, Receivable
Adobe Creative Suite
Bookkeeping/Accounting
Calendar Management
Event Planning
Google Suite
HRIS
Oracle
MS Office Suite
SAP PeopleSoft
QuickBooks
SAP
SharePoint
Taleo
Typing 85 WPM
Workday
Workers' Compensation
ICD-10 and CPT-4
Medical Billing
Medical coding
Medical terminology
Certifications and Licenses
Certified Notary Public
CPR Certification
Certified Educational Office Professional
Fundamental Payroll Certification
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