Administrative Coordinator & MBA Graduate Student

Olivia A. Rosales

**** ***** **. ********, ***** 75150

469-***-**** ***************@*****.***

EDUCATION

Lamar University Bachelor of Business Administration GPA: 3.7 Graduation Date: December 12, 2025

Lamar University Master of Business Administration GPA: 4.0 Anticipation Graduation: March 2027

Eastfield Community College Coursework in Psychology and Business Management August 2000

OBJECTIVE

Highly organized and detail-oriented professional with extensive experience in administrative support, customer service, and office management. Proven ability to streamline operations, manage complex schedules, and provide exceptional support to diverse stakeholders. Seeking a position that leverages strong communication, problem-solving, and organizational skills to contribute to a growing organization.

WORK EXPERIENCE

Coordinator II June 2026 – Present Dallas ISD

Provide consistent communication with contracted vendors through regularly scheduled meetings to discuss the activity of new contractors, tracking work of contractors, and processing of timecards and invoices for payment.

Serve as the point of contact for contracted vendors regarding concerns with billing or onboarding.

Monitor request for assistance through the district’s communication platform and forward these inquiries to the appropriate personnel.

Assist in staffing for department and district and keep accurate records and documentation at all times.

Assist in contract development and processing to completion of an executed agreement.

Assist in budget development for the department.

Assist in department projects as directed.

Comply with all state and federal rules, laws, policies, and guidelines related to special education as it pertains to budget and staffing.

Establish collaborative relationships with campus staff, administrators, parents, and external agencies.

Maintain professional competency by keeping abreast of current trends in special education laws, ethics, computer literacy, and technology resources.

Engage in professional behaviors that reflect integrity, accountability, and moral standards.

Perform all other duties and tasks as assigned.

Administrative Assistant III November 2012 – June 2026 Dallas ISD

Manage departmental budgets, payroll processing, and expenditure tracking with strict adherence to district financial policies and internal controls.

Conduct regular reviews of purchase orders, requisitions, and payment authorizations to ensure compliance with fiscal regulations and prevent discrepancies.

Assist with departmental audits by preparing financial reports, maintaining detailed records, and supporting documentation for internal and external review.

Develop, implement, and monitor standard operating procedures to enhance compliance and operational efficiency across multiple administrative functions.

Coordinate data collection and prepare analytical reports using Excel and business software to identify trends, variances, and performance gaps.

Maintain accurate records of attendance, leave, and time reporting, ensuring integrity and accountability of payroll information.

Provide policy guidance and procedural support to departmental staff regarding budgetary, purchasing, and compliance matters.

Oversee routine departmental operations, including confidential document management, vendor communications, and executive calendar oversight.

Support internal control initiatives by reviewing and improving document workflows to minimize risk and ensure audit readiness.

Liaise between management and district finance teams to resolve discrepancies and maintain transparency in reporting.

ADDITIONAL WORK INCLUDES:

Property Manager, Manager of Title Tax and Notary Office, Field Supervisor in Commercial Cleaning

SKILLS

Team Player Detail Oriented Organizational Skills Multitasking Fast Learner Spanish Speaker Stress Management Reliable

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