Executive Operations & Administrative Support

CHARLENE GARY

Toledo, OH • 407-***-**** • ******.****@*****.*** • LinkedIn: https://bit.ly/LinkedIn_CV_CG Executive Assistant Executive Operations Administrative Support Executive Operations professional with 15+ years of experience supporting C-suite executives and senior leadership across government, higher education, and corporate environments. Expertise in executive calendar and travel management, budget oversight, executive communications, and cross-functional coordination. Proven ability to manage confidential information, streamline administrative operations, and support strategic priorities in fast-paced, complex organizations. Recognized for discretion, sound judgment, and proactive execution that enables effective leadership decision-making.

CORE COMPETENCIES

Executive Calendar Management • High-Volume Scheduling • Domestic & International Travel Coordination • Executive Communications • Meeting & Event Coordination • Expense Tracking & Budget Support • Confidential Executive Support • Stakeholder & Cross-Functional Coordination • Process Improvement • Workflow Optimization • Report & Presentation Development • Administrative Operations • Time Management & Prioritization • Higher Education Administration • Government Administration Technical Tools: Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) • SharePoint • Microsoft Teams • Zoom • Webex • Visio • Adobe Acrobat • Records Management Systems PROFESSIONAL EXPERIENCE

Assistant to the Chair – University of Toledo June 2025

• Managed executive scheduling, meetings, and departmental operations in a fast-paced academic environment.

• Oversaw budgets, grants, and financial accounts with reconciliation and compliance responsibilities.

• Coordinated faculty initiatives, departmental meetings, and events with complex logistics.

• Prepared reports, presentations, and administrative materials to support leadership decision-making.

• Collaborated across faculty, staff, and university stakeholders to support operational priorities. CHARLENE GARY

Executive Assistant Executive Operations C-Suite & Senior Leadership Support Administrative Assistant (Contract), Cenovus Energy March 2024 – June 2025

• Supported executive and project teams with scheduling, documentation, and confidential administrative support.

• Managed SharePoint-based workflows and documentation systems to improve efficiency.

• Assisted with cross-functional communication and project coordination.

• Supported leadership reporting and internal communications across teams. Administrative Secretary – University of Toledo April 2018 – July 2023

• Supported department leadership with executive scheduling, administrative coordination, and communications.

• Coordinated recruitment initiatives, faculty activities, and departmental events.

• Prepared presentations, reports, and analytical materials for departmental planning.

• Managed virtual meeting platforms including Teams, Webex, and Zoom.

• Increased departmental visibility and engagement by 25% digital communication and outreach efforts. Senior Executive Assistant, Orange County Government August 2006 – July 2017

• Supported County Administrator with high-volume executive calendar management and competing priorities in a fast-paced government environment.

• Coordinated domestic and international travel, executive meetings, public engagements, and large-scale events.

• Prepared executive briefings, reports, presentations, and correspondence for senior-level decision-making.

• Served as confidential liaison between executive leadership, elected officials, and external stakeholders.

• Managed sensitive communications and administrative systems with discretion and operational integrity.

• Supported cross-functional initiatives and special projects requiring urgency, prioritization, and independent judgment.

EDUCATION

Bachelor of Arts – Business Administration

Columbia College – Missouri

Bachelor of Arts – German (In Progress)

University of Toledo

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