Executive Administrative Assistant & Event Coordinator

Lori Koehler

Executive Administrative Assistant/Event Coordinator

832-***-**** ****.*******@***.*** Galveston, Texas PROFESSIONAL SUMMARY

Detail-oriented Executive Administrative Assistant/Event Coordinator with expertise in senior management support, meeting planning, and process improvement. Skilled in managing complex calendars, facilitating strategic meetings, and coordinating travel logistics to enhance operational efficiency. Eager to leverage strong vendor management and team collaboration skills to drive impactful events and support organizational success. SKILLS

Senior management administrative support Meeting/event planning & facilitation Travel management Vendor management Budget coordination Calendar management Meeting scheduling/facilitation Excellent communication Office space planning Process continuous improvement Vendor/customer coordination Driving team collaboration EXPERIENCE

EXECUTIVE ASSISTANT TO CIO AND PROGRAM PHOENIX ONBOARDING LEAD, Remote, Texas GLOBALFOUNDRIES, January 2023-February 2026

• Provided comprehensive administrative support to the CIO, including Calendar management

• Facilitation of staff meetings (both virtual and in-person)

• Coordination of travel arrangements

Organized & managed department level events such as All Employee Meetings (AEM), Quarterly/Monthly Business Reviews (QBR/MBR), customer/stakeholder reviews and strategic program celebrations.

•

Served as the process owner and primary point of contact for onboarding/offboarding of consultants (outsourced vendors & direct hire contract staff) for strategic transformation program.

•

Reduced processing time by over 60% from 4 weeks to 7 days through setting expectations for vendors, and streamlining interactions with our regional security teams

•

• Updated tools being used to tracking resources & monitoring the process. Developed and maintained the Travel & Meeting Management process for a strategic transformation program, ensuring effective meeting management and optimal use of program resources. This process included creating templates and timelines for requesting travel for face-to-face meetings, as well as preparing meeting content, invites, and location logistics.

•

• Exhibited strong organizational skills to manage multiple projects simultaneously. EXECUTIVE ASSISTANT TO DIRECTOR OF NORTH & LATIN AMERICA DELIVERY, Spring, Texas Hewlett Packard, March 2020-August 2022

Event scheduling and facilitation for department-wide events such as All Employee Meetings, Quarterly/Monthly Business Reviews, and Customer/Stakeholder workshops.

•

Proactively led DEI by sending monthly communications, conducting workshops, and creating a diversity calendar for the organization.

•

• Driving employee engagement activities such as team building, celebrations and volunteering activities.

• Created and maintained department SharePoint sites. EXECUTIVE ASSISTANT TO THE GLOBAL HEAD OF TERADICI, Spring, Texas Hewlett Packard, March 2020-August 2022

Provided administrative support including Conference call management with staff, stakeholders and clients to move projects forward

•

• Travel management including location logistics, and catering

• Expense report submissions requiring exchange rate accuracy and adherence to company policies

• Vendor management activities for approving SOWs, purchase requisitions /purchase orders and invoice approvals. Event scheduling and facilitation for department-wide events such as All Employee Meetings and quarterly staff face-to-face workshops.

•

• Driving employee engagement activities such as team building, celebrations and volunteering activities. OFFICE MANAGER, Houston, Texas

GAS Unlimited Inc, August 2019-March 2020

Responsible for managing office services including Ensuring office operations and procedures are documented & organized

•

• Designed and implemented office-wide filing systems

• Supply requisitions reviewed and approved in timely fashion Managed relationships and contract negotiations with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.

•

EXECUTIVE ASSISTANT TO VP, SENIOR DIRECTOR AND CIO (LOCAL SUPPORT), Houston, Texas Hewlett Packard/Hewlett Packard Enterprise, October 2012-August 2019

• Executive calendar management including scheduling executive appointments and meetings

• Organized and provided logistical support for Vice President's staff meetings, quarterly meetings, and webcasts

• Executive travel arrangements and approving department expense reports

• Creating and managing Public Distribution Lists (PDL) for the IT organization. Houston Site Council member responsible for organizing site-wide team-building events, team outings, and holiday events.

•

• Created and maintained department SharePoint sites.

• Global IT space manager/move coordinator in Houston. EDUCATION

BUSINESS ADMINISTRATION CERTIFICATE, Houston, Texas Success Business Institute

WEBSITE, PORTFOLIO AND PROFILES

https://www.linkedin.com/in/lorikoehler/

REFERENCES

References available upon request

Contact this candidate