Administrative Team Leader & Office Manager

Carla Barba

**** ***** ***** *****, ******, TX **373 • 713-***-**** • *.********@*******.***

Detail-oriented and results-driven Administrative Team Leader and Office Manager with 8+ years of experience overseeing daily office operations, administrative teams, vendor relationships, budgeting, and executive support. Proven ability to streamline processes, improve efficiency, reduce operational costs, and maintain a positive workplace culture. Skilled in project coordination, employee onboarding, and office administration.

Experience

JULY 2019 – APRIL 2026

Administrative Team Leader/Office Manager TBK CPA now Doeren Mayhew Houston, Texas

Provided comprehensive administrative support to partners, and management staff within a dynamic office environment.

Strategized and implemented organizational projects during periods of lower workload to maintain team efficiency and office order.

Communicated outstanding task statuses across the firm using Excel spreadsheets and generated reports to ensure workflow transparency.

Addressed and resolved customer service, vendor services inquiries.

Proactively reduced administrative burdens for leadership by managing scheduling, correspondence, reporting, and operational tasks, allowing them to focus on strategic priorities.

Maintained a strong office culture in a fast-paced environment.

Orchestrated and coordinated the logistics for training sessions. Assisted HR by attending career fairs at local universities. Facilitated new employee onboarding processes, refined office procedures, and managed company social media presence. Supported HR in maintaining employee records.

Spearheaded the organization of office events, meetings, and conferences. Managed and replenished office supplies, snacks, coffee, lunches/dinners. Ensured a consistently clean and organized front desk area, kitchen, and conference rooms.

Served as the first point of contact for employee IT-related issues, troubleshooting common problems, and coordinating with technical support teams for solutions.

JULY 2015 – JULY 2019

Administrative Assistant American Financial now Assurant The Woodlands, Texas

Processed and sorted incoming checks, ensuring accurate distribution and reconciliation.

Operated effectively under pressure in a high-volume production environment to meet strict deadlines.

Responded to and resolved customer phone inquiries, demonstrated sound judgment and decision-making capabilities in varied situations.

Managed multiple concurrent projected, prioritizing tasks effectively.

Executed essential office tasks including filing, copying, scanning, sorting mail, and preparing outgoing correspondence.

Developed and enhanced systems to improve operational efficiency and streamline workflows.

Skills

Office Administration & Leadership Roles • Executive & Team Support • Team player • Excellent time management skills • Mutitasking & Time Management • Improvement Proposals • Data analytics

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