Office Manager & Payroll Operations Leader

TISHA HEFLIN

******@*****.*** 254-***-****

Summary

Results-driven Office Manager with a proven track record at Kingsley Constructors, Inc., managing payroll for up to 1,700 employees and implementing streamlined processes. Highly skilled in SharePoint document management, reporting, and operational organization. Known for leading major payroll system transitions that significantly improved accuracy, efficiency, and workflow. Skills

• Organizational Leadership

• Payroll & Timekeeping Management

• Report Generation & Data Tracking

• Document Preparation & Compliance

• Power BI

• SharePoint Document Management

• VP One

• InEight Software

• UKG Software

• Procore

• Vista Software

• Concur Expense Management

• Microsoft Outlook

Experience

Wanzek Construction

Site Admin II

05/2024 - Current

• Manage front office operations, including phone systems, visitor coordination, mail handling, and document processing.

• Support employees onboarding by verifying documentation, completing I-9 compliance, and assisting with orientation.

• Maintain project tracking tools, including spreadsheets, site rosters, and time- off calendars.

• Assist with project setup, including office systems, contacts, and services.

• Provide technical support for employee access to company software systems.

• Oversee office supply inventory and maintain an organized, efficient workspace.

• Participate in daily management meetings and record detailed meeting minutes.

• Lead daily timesheet audits, ensuring payroll accuracy and coordinating corrections.

• Reconcile monthly purchase card statements.

• Serve as a key resource for employee inquiries related to payroll, benefits, training, and records.

• Troubleshoot and assist with office equipment and technology IEA Constructors Texas and Oklahoma

Laborer

03/2022 - 12/2023

• Performed general labor and operated small equipment to support construction operations.

Johnson Brothers Texas and Louisiana

Field Support/ Equipment Operator

07/2021 - 02/2022

• Tracked and reported material load counts.

• Operated Astec SX6 mixer and rollers to support project completion. Strike Texas and Indiana

Spotter

07/2020 - 06/2021

• Assist equipment operator in safe digging operations of pipeline Kingsley Constructors, Inc Texas

Office Manager

06/2017 - 07/2020

• Managed payroll for up to 1,700 full-time employees with a focus on accuracy and compliance.

• Oversaw all new hire documentation, separations, terminations, and layoffs.

• Implemented and trained staff in new payroll systems and processes.

• Supported home office operations, including project coordination and administrative initiatives.

• Managed One Call updates across Texas and New Mexico.

• Assisted with rental equipment tracking and logistics.

• Processed purchase orders, invoicing, and approvals.

• Reconciled and coded company credit card transactions.

• Verified fuel purchases and maintained cost controls.

• Provided executive-level support as a personal assistant to the CEO. Sexton Texas

Construction Laborer

06/2016 - 05/2017

• Build frac ponds and well pads

• Install pond liners

Pro-Lab Texas

Lab Coordinator

07/2015 - 06/2016

• Ensured accuracy in lab test entries and order processing. J-Crew Management Texas

Office Manager

07/2010 - 07/2015

• Manager in charge of all payroll aspects

• Person responsible for all billing and receiving

• QC Manger responsible for overseeing new buildings on a military installation to ensure all material is up to military standards and specs Hollywood Theaters Texas

Assistant Manager

06/2002 - 06/2009

• Supported operations at the highest-grossing location in the circuit ($8M+ annual revenue).

• Managed financials, inventory, and facility operations.

• Supervised and developed staff of 80+ employees and leadership team.

• Assisted district operations including payroll budgeting, staffing, and vendor relations.

• Maintained high-quality audio/visual presentation standards.

• Led promotional design and execution for major film openings. Pizza Hut Missouri and Texas

Assistant Manager

01/1991 - 01/2001

• Managed P&L performance and controlled operational expenses.

• Oversaw front-of-house operations to ensure customer satisfaction.

• Trained, scheduled, and developed service staff.

• Implemented company training programs and sales initiatives.

Contact this candidate