Practice Support Assistant

Alexandra D’Andrea

Coquitlam, British Columbia

****************@*******.*** 604-***-****

Professional Summary

Legal administrative professional with more than 11 years of experience supporting in house Intellectual Property and Legal teams within the biotechnology sector. Skilled in managing complex patent and trademark portfolios, coordinating contract workflows, and maintaining high stakes communication with internal stakeholders and external counsel. Recognized for strong analytical skills, precision in documentation, and a proactive, solutions oriented approach.

Core Competencies

• Intellectual Property Administration

• Patent & Trademark Formalities

• Contract Intake & Lifecycle Support

• Executive & Departmental Administrative Support

• Vendor & External Counsel Coordination

• Docketing & Deadline Management

• Database & Records Management

• Document Drafting & Proofreading

• Meeting & Calendar Coordination

• Workflow Optimization & Process Improvement

Professional Experience

Mosaic Executive Search — Virtual Administrative Coordinator (2025 – Present)

• Provide comprehensive administrative support including scheduling, correspondence management, and digital file organization.

• Prepare, edit, and proofread reports, presentations, and internal communications.

• Manage shared inboxes and maintain clear communication with internal teams and external partners.

• Maintain databases, spreadsheets, and digital records to ensure accuracy and accessibility.

• Conduct research and compile information to support executive initiatives and ongoing projects.

• Support special projects and ad hoc tasks to enhance operational efficiency. Zymeworks BC Inc. — Senior IP Administrator (2020 – 2025) Intellectual Property Administration

• Coordinated scheduling and prepared presentation materials for IP Committee Meetings, including data gathering and slide development for C suite review.

• Recorded and maintained accurate meeting minutes for IP Committee Meetings.

• Conducted patent family reviews to identify documents required for USPTO Information Disclosure Statements (IDS).

• Liaised with external counsel, reviewed legal documents, and provided instructions on patent and trademark formalities.

• Generated patent and trademark status reports and maintained portfolio visibility for internal stakeholders.

• Prepared purchase orders and requisitions for IP vendor services. Legal & Contracts Support

• Supported the Legal team with intake and processing of new contract requests.

• Maintained the Contracts Database and monitored all IP related contract renewals.

• Coordinated execution and notarization of formalities documents for Legal and IP departments.

• Provided specialized administrative support to the Head of Legal, Head of IP, and broader IP team.

• Managed special projects, prepared reports, and coordinated departmental activities. Zymeworks BC Inc. — IP Administrator (2014 – 2020)

• Filed, maintained, and docketed internal and external patent and trademark correspondence.

• Managed deadlines and coordinated with Patent Agents to ensure timely filings.

• Maintained the IP database and monitored all IP deadlines.

• Entered cost information from vendor invoices and liaised with Finance and external vendors to resolve billing inquiries.

• Coordinated with annuity service providers to ensure timely payment of patent annuities.

• Assisted with preparation of patent applications and formatted figures for submission.

• Prepared formal patent documents including assignments.

• Provided general administrative and occasional executive support to Legal and IP departments.

WestPoint Law Group — Legal Assistant (2013 – 2014)

• Provided administrative and clerical support in a busy personal injury law firm.

• Drafted, formatted, and proofread legal documents and correspondence.

• Organized and maintained physical and digital client files with accuracy and confidentiality.

• Scheduled client meetings, medical assessments, and court dates; managed lawyers’ calendars.

• Communicated with clients, insurance adjusters, and medical professionals to obtain documentation.

• Assisted with client intake and preliminary case information gathering.

• Filed court documents and ensured compliance with deadlines and procedural requirements.

• Supported preparation of case materials for settlement negotiations and trial. Volunteer Experience

Parkland Elementary — Head of Hot Lunch Committee (2021 – Present)

• Coordinate scheduling and logistics with vendors, school staff, and volunteers.

• Manage and maintain the online ordering system; compile orders and communicate details to vendors.

• Serve as primary contact for parents, addressing inquiries and resolving order discrepancies.

• Oversee distribution of meals for more than 200 students twice monthly.

• Present updates and relevant information at monthly PAC meetings. Education & Certifications

• Legal Administrative Assistant Certificate, Douglas College — 2013

• Patent Administration: A Foundation for Success, New York, NY — 2015

• Patent Administration II: Building on a Solid Foundation, Philadelphia, PA — 2019 Interests

High Intensity Interval Training (HIIT) • Trail Hiking • Community Volunteering

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