Procurement & AP Lead (IT Spend)

Janice Nagel

Manhattan Beach, CA ***** ******-*@*******.***

310-***-**** https://www.linkedin.com/in/janice-nagel-b2491132/ EXECUTIVE SUMMARY

An analytical and performance-driven Procurement / Accounting Position with over 14 years of experience in customer service, project coordination, and client solutions, including 8+ years specializing in IT product procurement and 3 years of management (Business Credit Cards and T & E credit card), managing $1.5M+ monthly spend with a strong audit and compliance focus.

Communication / Relationships: Exceptional communication and presentation skills. An influencer with the ability to build robust and mutually beneficial business relationships at all levels.

Project Coordination: Extensive experience coordinating and executing multiple concurrent projects. Delivering projects on time and within budget while accomplishing project objectives.

Continuous Improvement, including root-cause analysis, data-driven solutions, and process re-engineering.

Technical Skills: Oracle SAP Client & Profits ServiceNow Microsoft Suite, Excel, Word, PowerPoint, CRM Software QuickBooks Webex, Zoom, Microsoft Teams

Trusted Partner: Interact with key stakeholders, including cross-functional team members and senior leadership, advising on A/P performance, procurement strategy, project progress, and process automation. Areas of Expertise

Purchase Order (PO) Creation & Lifecycle

Management

Procure-to-Pay (P2P) Operations

Accounts Payable Management

Reporting /GAAP

Vendor Management

Spend Analysis Metric Reporting

IT Products

Credit Cards /T &E Credit Cards

Invoice Processing / Approval

Cost Controls / Budgeting

Process Automation

Compliances Monitoring & Auditing

Financial Reconciliation

Contract and PO Management

Policy Compliance

Risk Management

Problem Solving

Corporate Card Program

Administration

PROFESSIONAL EXPERIENCE

INFINEON TECHNOLOGIES CORP – Remote 2022 - 2025

Senior Procurement Analyst Expenses

Managed over $20 million in annual expenses for the Global Corporate Card Program Administrator Management, ensuring accuracy and compliance with company policies. Served as the primary liaison between internal teams and banks, managing global Corporate Credit card and Travel Credit card.

Oversee corporate Credit Card programs for the Global P-Card Expenses and Travel Expense Credit cards, including issuance, cancellations, and credit limit adjustments for over 2,000 employees across the US and Global

Supported GAAP, reconciling month-end and year-end reports, Multiple company codes, cost centers, GL accounts, accruals, reconciliations, and wire payments. Spend analysis/metrics and supporting close activities between the Multiple accounting systems and the card-issuing institution.

Ensure that financial statements are complete, timely, and accurately reflect significant trends and variances, reflecting the organization's financial position, and collaborate with finance teams to implement process improvements

Developed spend reports and metrics supporting executive decision-making. Analyzed credit card spend data to identify savings and process improvements

Audited and monitored corporate card usage to identify prohibited or improper activity; investigated policy violations, documented findings, and partnered with Finance/AP and approvers to drive remediation and strengthen controls.

Streamlined the Mexico team’s travel expense process by developing an online system for recording expenses in the company’s banking platform, eliminating an outdated manual paper process.

Supported employees with corporate card inquiries (applications, account modifications, troubleshooting) and provided policy guidance for travel and procurement spend.

Processed and tracked purchase orders; coordinated with requestors, suppliers, and finance to resolve exceptions and ensure timely fulfillment.

Partnered with marketing and cross-functional teams to support procurement needs, including agency/vendor onboarding, campaign-related POs, event spend, and vendor payments THE AEROSPACE CORPORATION/DIGITAL INTELLIGENCE SYSTEMS– Remote 2018 - 2022 Procurement Operations Coordinator

Managed procurement and administration of over 2,500 mobile communication devices and service accounts, ensuring accurate billing, contract compliance, and cost control.

Supported procurement operations for IT assets and services in a large-scale enterprise environment

Reconciled Amazon Work Services (AWS) chargebacks, ensuring accurate invoice allocation to end-user billings and preventing discrepancies in financial records.

Led a six-month initiative to enhance ServiceNow workflow, improving product accuracy, reducing order errors, and accelerating delivery timelines for end users.

Oversaw order tracking and fulfillment, ensuring timely delivery while proactively identifying and resolving issues from procurement through product receipt.

Supported large-scale procurement programs, including device refresh initiatives (1,400+ assets)

Procured computer systems, hardware, and SecurID tokens for new hires and over 3,600 technical and administrative staff, ensuring seamless onboarding and system access.

Maintained accurate procurement records and ensured compliance with audit and reporting requirements

Provided front-line support for procurement-related inquiries, delivering timely and customer-focused solutions INDEPENDENT CONSULTING 2016 – 2017

Automation Consultant

Led data migration and integrity initiatives using Data Management Framework (DMF), overseeing historical customer data cleanup, validation, and migration into new systems to ensure a clean go-live; identified manual workflow bottlenecks and implemented automated triggers for invoice delivery, payment reminders, credit holds, reporting, and process improvement. MATTEL INC. - El Segundo, CA 2013 - 2016

Procurement and IT Billing Administrator

Managed the renewal and cancellation of over 100 global software and hardware contracts, valued at approximately $100M, by tracking expiration dates, coordinating with internal management, and ensuring compliance with corporate policies.

Managed high-volume procurement and financial transactions supporting enterprise-wide purchasing operations across multiple regions

Processed purchase orders and requisitions in Oracle through the whole approval cycle, ensuring adherence to corporate policies and procedures while maintaining accurate procurement records.

Monitored hardware and software purchases against monthly budgets, obtained supplier estimates, and ensured cost- effective procurement strategies aligned with financial objectives.

Supported end-to-end P2P workflows, including requisition validation, approval routing, PO creation, and invoice reconciliation

Collaborated with suppliers to resolve transaction issues, maintain productive relationships, and ensure the timely delivery of IT assets while tracking inventory through ServiceNow for accurate asset management.

Oversaw budget management for Trade Shows Services, Production, and Presentation Departments, ensuring financial accuracy and alignment with organizational goals.

Detail-oriented and performance-driven Procurement & Transaction Services professional with experience supporting end-to-end purchasing, accounts payable, and financial operations within enterprise environments.

AP, AR, and Controller functions, Manager, Director, aging, payment cycles, approving journal entries, Remote Setting, improve financial workflows, reporting systems, data structures, KPI, tax regulations, financial policies, budgeting, forecasting, Payroll. Sage, VLOOKUP, Monthly Status Reports (MSR), UMIF, SUMIFS, pivot tables, GL accounts reconciliations, B.A, intercompany transactions, Bookkeeping & Transactions: Record day-to-day financial transactions (sales, purchases, expenses) in accounting software, ensuring correct categorization. (QBO), Gusto, ADP, nationwide booking, FP&A, P&L, end-to-end (E2E), collections, Able to build systems, adjustments, financial statement preparation and review, NetSuite, Strong analytical, tax support; Work-in-Progress (WIP) subcontract accounting, payment systems such as ACH, wire transfers, or card payments, P&L (Profit and Loss) Supply chain, marketing, General Ledger (GL) Accounts Payable (AP) Accounts Receivable (AR), Fixed Assets (FA) Cash & Bank Management, Budgeting & Forecasting, Expense Management, Cost Accounting, daily deadlines, (SOWs, POs, invoicing), forecasting, goods receipts (GRs) Analyze financial data, trends, and variances, Onboarding, RFQ’s (Requests for Quotes) Quote-to-Cash (QTC): Procure-to-Pay (P2P): Record-to-Report (R2R) Buyer, Bookkeeping

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