Executive Administrative Assistant & Operations Coordinator

JANICE SHEAKS

Executive Administrative Assistant Operations Coordinator

Executive Support Professional

Highly organized and detail-oriented administrative professional with 20+ years of experience supporting business operations, executive leadership, customer relations, contract administration, payroll processing, billing, project coordination, and office management. Proven ability to manage multiple priorities, maintain confidentiality, streamline processes, and provide exceptional support in fast-paced remote environments.

Core Qualifications

Executive Calendar Management • Meeting Coordination • Email & Correspondence Management • Travel Coordination • Project Coordination • Contract Administration • Payroll Processing • Accounts Receivable & Billing • Vendor Management • Customer Service • Microsoft 365 • Excel • Teams • SharePoint • Outlook • Document Management • Virtual Administrative Support Professional Experience

Office Administrator Raceway Operations

Coordinated daily office operations, maintained records, supported management, assisted with payroll-related activities, customer communications, reporting, scheduling, and event administration.

Senior Production Builder Coordinator Strait & Lamp Group Managed contracts, material purchasing, subcontractor payroll, billing, accounts receivable, vendor communications, project tracking, AIA billings, and administrative support for multiple projects. Owner / Operations Manager JB Communications Services Inc. Built and grew a telecommunications business from approximately $300,000 to $2 million in annual revenue. Managed payroll, AP/AR, contracts, reporting, customer relationships, and nationwide project coordination.

Technical Skills

Microsoft Office 365, Excel, Word, Outlook, PowerPoint, Teams, SharePoint, Adobe Acrobat, Bluebeam, Zoom, Google Workspace, ChatGPT & AI Productivity Tools