Dynamic Project Manager and Survey Coordinator
Resume:
Stephanie Smith
Spotsylvania, *****, VA, 540-***-****, ********@*****.***, www.linkedin.com/in/stephaniesmith06a33b61 SUMMARY Dynamic Project Manager with over 5 years of experience excelling in cross- functional coordination and project execution. Proven expertise in managing multimillion-dollar accounts and ensuring timely deliverables through effective team collaboration. Successfully developed standardized install guidelines resulting in significant process improvements. Committed to fostering customer relations and driving project success, leveraging data-driven decision making to meet organizational goals. Eager to bring project management skills and proactive approach to enhance operations.
WORK EXPERIENCE
03/2025 – 11/2025 Survey Office Administration, Merestone Land Surveying Stafford, VA
• Receive calls and emails from new and existing customers.
• Provide quotes for survey services for new and existing customers on both commercial and residential properties.
• Scheduled requested survey services (house location survey, house location survey with corners marked, final house location survey, brick points, wall check, location survey, boundary survey, property line stakeout, GPS survey, topographic survey etc.)
• Manage the collection of data for survey service requested, this included locating the County property card, map images from Google and GIS websites, deeds, plats and or subdivision plats.
• Enter and create work orders and invoices in Quickbooks
• Compile the collected data and work order into packets for the crew to be utilized on scheduled appointment for survey services and saved on the network by County and job.
• Email invoices and credit card authorization forms to customers.
• Received and processed credit card and check payments in Quickbooks
• Scanned completed surveys into packets and saved on the network based on County and job.
• Emailed completed surveys to customers.
• Plotted and printed plats that were previously completed by our company for repeat customers and attached to new work orders or survey services requested. 02/2022 – 03/2025 Project Manager (promoted), idX Corporation Fredericksburg, VA
• Oversaw detailed data entry for a multimillion-dollar account and coordinated internal teams to ensure efficiency and success across all stages of the project cycle, from order entry to completion.
• Spearheaded the implementation of standardized installation guidelines and conducted post-mortems to identify potential improvements for failing accounts.
• Coordinated with diverse cross-functional teams, including Scheduling, Purchasing, and Logistics, to ensure customer installation deadlines were met.
• Managed all phases of project and program activities, including RFPs, order confirmations, sales orders, purchase orders, detailing, purchasing, production, delivery, and installation.
• Reviewed documents for completeness and compliance.
• Developed and managed critical project and program timelines by obtaining customer approvals and monitoring the process through to completion, providing updates and adjustments as necessary.
• Reviewed and approved all design and detail architectural fixture drawings prior to release to customers.
• Actively managed customer inventories and reorders.
• Monitored project production through both physical reviews of work in progress and analyses of labor and costing report data.
• Aided in the development of corrective actions as needed. Assisted in managing finished goods inventory related to assigned customers.
• Supported estimating and costing of programs, including participation in cost reduction initiatives.
• Pursued revenue and gross margins growth in partnership with Sales and Operations.
• Embodied the role of Project Manager by ensuring alignment with customer needs and maintaining Customer Advocacy at the forefront of operations.
• Traveled when required, fulfilling all duties outlined as a Project Coordinator. 02/2021 – 02/2022 Project Coordinator, idX Corporation Fredericksburg, VA
• Coordinated and organized activities throughout the project cycle. Monitored each project from order entry to completion, addressing identified issues in a timely manner.
• Partnered with all functions, particularly manufacturing and suppliers, to support critical delivery aspects for customers.
• Supported the Project Management team through capturing, interpreting, inputting, and maintaining sales orders; participating in production meetings; updating all project information in the ERP System; managing shipping schedules; and expediting projects.
• Developed competencies and technical skills focusing on design, detail, quality, and engineering of our products.
• Maintained individual project schedules by assisting in coordinating manufacturing, shipping, and installation activities.
• Provided shipping instructions as required, including adhering to customer shipping specifications.
• Delivered customer service and sales support, including backup to the Project Manager.
• Completed individual store take-offs for multi-store rollout programs.
• Maintained and updated running inventory reports for the team and customers, distributing as needed.
• Developed cost proposals for final project team review.
• Uploaded and organized various field reports and information on internal or external web-based platforms.
• Led numerous projects involving custom furnishings and fixture packages for Total Wine and BJ’s Wholesale Club.
• Demonstrated detail-oriented skills in analyzing project scopes, prioritizing tasks, and coordinating with design teams.
• Reviewed documents for completeness and compliance.
• Organized project timelines and manpower schedules with management. Assessed PDF schematics and blueprints from clients, refining them for the development team.
• Performed quality assessments of the production team during manufacturing and conducted final product inspections according to customer standards.
• Gained extensive proficiency in Microsoft Excel, creating project plans, financial spreadsheets, and inventory spreadsheets for management reviews. 09/2017 – 03/2018 Office Manager / Administrative Coordinator, Haystax Technology McLean, VA
• Managed office operations, including maintaining and ordering office supplies, coordinating building management, managing office security badge procedures, and handling mail and deliveries.
• Oversaw company meetings, including catering arrangements and maintaining office aesthetics, while submitting work order requests to building management for necessary repairs.
• Coordinated new employee setups, including account logins, onboarding logistics, phone line arrangements, and updating employee directories and floor plans.
• Managed employee data, such as names, photos, and company information, to assist with HR tasks.
• Reviewed documents for completeness and compliance.
• Managed inventory and ordering of marketing collateral.
• Supported C-Suite executives by arranging travel, submitting accurate expense reports, managing calendars, and coordinating communications and meetings, including online meetings via Cisco WebEx Meeting Center.
• Planned, organized, and executed corporate events and philanthropic activities, including holiday parties, picnics, leadership luncheons, and board meetings.
• Conducted thorough and accurate research as needed. 12/2007 – 07/2016 Training Coordinator / Program Manager, Cherokee Nations Quantico, VA
• Served as a liaison between the DEA, Department of Justice (DOJ), Department of State
(DOS), International Narcotics and Law Enforcement (INL), Federal Bureau of Investigations divisions, and other vendors. Identified and supported all logistical requirements for the Sensitive Investigative Program.
• Managed the inventory and security of equipment and supplies issued for training.
• Coordinated and maintained all master calendars and schedules, including training and personnel leave, and served as the timekeeper for the Unit staff via WebTA, processing and validating time sheet entries for leave and pay as necessary, while maintaining records of personnel files, yearly evaluations, and interim ratings.
• Interfaced with the DEA Office of Training and the Academy Office of Plans to identify requirements for billeting, meals, classroom space, and training venues for five-week training seminars.
• Maintained thorough record-keeping for course files and ensured compliance with DEA auditing standards by scanning documents into the internal Share drive or destroying files as per regulations.
• Managed Information databases which contained employee and vetted agent data, such as names, photos, country, training received, training to be completed and company information, to assist with program requirements and agency goals.
• Assisted DEA supervisory special agents in identifying requirements for advanced training seminars for foreign law enforcement officers. Prepared and submitted requests for training from contract vendors providing various instructional subjects, including First Aid, Intelligence Analysis, Money Laundering/Asset Forfeiture, and Defensive Tactics.
• Created requisitions for supplies needed to support the program, including uniforms, technical training equipment, and publications.
• Set up classrooms for training, ensuring all equipment and materials, including laptops and interpretation devices, were prepared and functional. Assisted in conducting opening and closing ceremonies of training seminars, including coordinating graduations and managing photography. Conducted monthly inventory audits for accountability of office supplies and equipment.
• Prepared and submitted memorandums requesting instructors for training, detailing activities conducted monthly as directed by DEA Special Agents and maintained responsibility for several administrative tasks related to travel, personnel management, and reporting.
• Reviewed documents for completeness and compliance.
• Served as exercise support personnel during training or practical exercises.
• Traveled to various CONUS and OCONUS locations for training, conducting sessions in remote areas.
EDUCATION
09/1991 – 06/1994 Stafford High School Stafford, VA
Diploma, General Studies
SKILLS Project Management
Project Planning
Data Management Financial Management
Risk Management Technical Skills
Administrative functions Accounts Payable
Budget Management Timekeeping
Records Management Microsoft Office
Problem Solving Decision Making
Creative Detail Oriented
Written Communication Skills Verbal Communication Skills
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