Remote Operations & Executive Virtual Assistant

SANDE LEWIS Englewood Cliffs, New Jersey 201-***-**** ******@**.**.***

www.linkedin.com/in/sande-lewis-1a178b29

1

PROFILE

VP of Operations and Executive Assistant to the CEO and Founder of a growing Software Company in the Health Care industry. Action oriented results driven professional with 18 plus years of experience multi-tasking in the area of Executive Support, Operations, Human Resources, Financial Services, the all-around go to person in a fast-paced environment. Possesses the highest degree of integrity with a flawless record of confidentiality. Success managing all internal workings of a small start-up company. Present

Founder & Owner

Kind2UMarketing

Launched and currently operate a start-up focused on internet marketing. Over the past year I have successfully engaged in affiliate marketing, focusing specifically on promoting digital products in various niches. Oversee all aspects of business development, strategy, and client acquisition. PROFESSIONAL EXPERIENCE

AS Software Inc. Englewood Cliffs, New Jersey

V.P. of Operations / Executive Assistant to the CEO and Founder 2005 to 2023

AS Software Inc. in business for 30 years offering Structured Ultrasound Reporting and Image Management to Major Hospitals and Physicians throughout the United States, Canada and Puerto Rico for over 200 Customers. High level of Responsibility as the Right Hand to the CEO and Founder including supporting key members of the Executive team during a strong period of growth.

Executive Support

• Scheduling CEO calendar, meetings and travel including personal events

• Renewed yearly insurances for CEO including Life, Car and Home insurance

• Oversee high level daily operations in collaboration with CEO and department leaders, and perform administrative tasks such as managing calendars, generating correspondence, maintaining electronic files, planning and coordinating corporate meetings, and trade show events

• Reduced legal expenses by reviewing documents before Lawyers approval for signature.

• Negotiated and renewed yearly Professional Liability Insurance and Business Insurance

• Renewed yearly Silver Competency with Microsoft

• Renewed yearly FDA Registration of product and completed Quality Audit Reviews Financial responsibilities

• Ownership of all Accounts Payable/Accounts Receivable

• Utilized QuickBooks, SAAS Optics, Maxio, Salesforce and CRM

• Supported accountant to insure correct financial statements.

• Made sure of continuous positive cash flow, investigate and collect past due invoices

• Created invoices for new purchases of software product follow through on receipt of invoice and payment

• Created Maintenance invoices for approximately 200 clients

• All Bank Reconciliations, reported and paid Sales Tax SANDE LEWIS Englewood Cliffs, New Jersey 201-***-**** ******@**.**.*** www.linkedin.com/in/sande-lewis-1a178b29

2

Operations Manager/ Human Resources

• Served as liaison with staff and CEO regarding company culture and employee well-being

• Negotiated with Building Manager renewal of rental agreement every 3 years

• Negotiated with Building Manager to expand Office Space, oversaw expansion including purchasing and placement of new office furniture, computers and telephones

• Added new users to Phone System and purchased additional phone lines if needed

• Worked with Support Staff to investigate and resolve Customer Service client issues

• Client update to ensure issues were resolved

• Sourced candidates for various open positions, ran ads, reviewed resumes, choose appropriate candidates and scheduled Interviews

• Implemented move from in house payroll system to ADP

• Processed and Entered Payroll for 30 employees

• Researched and Implemented Cost effective health insurance for all employees

• Set up 401K and health savings account and discuss monthly contributions with staff Sales Support

• Manually entered payments and calculated Commission for Sales Team

• Coordinated implementation with Project Manager to insure proper documentation

• Provided Customers with appropriate Insurance Certificates for on-site installations

• Created and emailed Quotes Proposals and RFPs in collaboration with Sales team

• Worked alongside VP of Sales to Identify yearly trade shows to Exhibit.

• Follow through with purchase of Booth and Travel Arrangements

• Supported Sales Team by discussing new accounts and follow through with sending License Agreements, Maintenance Agreements, BAA Agreements and NDA’s

Skills

Multi-tasking, Start-up Experience, Success working in a fast-paced environment, Maximize Time Management and cross communication with inside Leadership, Organization, Communication, Problem Solving

Technology

QuickBooks, Outlook, CRM, Salesforce, SharePoint, Word, Excel, Maxio, SAAS Optics Google Workspace

Contact this candidate