Data Entry and Administrative Specialist Resume

Shoaib Safazada

Triangle, VA ****

Professional Summary:

Highly organized Order Entry and Administrative Specialist with 23+ years of experience in administration field, data entry, documentation, service, and operational support. Experienced in processing high-volume records, coordinating with internal teams, and preparing reports. Known for accuracy, attention to detail, and strong organizational skills. Education:

Database Administration, Data Group – Alexandria, VA 2019

Associate in Business Administration, Kardan Institute – Kabul, Afghanistan 2010

Kabul Computer Center - Kabul Afghanistan 2002

Skills:

Fluent in 7 languages (Dari, Pashto, Urdu, Farsi/Persian, Hindi, English) - Data Entry - Order Entry - Records Management - Document Scanning & Filing - Customer Service - Administrative Support - Report Preparation - Scheduling & Coordination - Database Management - File Management (Electronic & Paper) - Attention to Detail - Time Management - Team Collaboration - Confidential Information Handling Professional Experience:

Defense Health Agency (DoW) – Virginia, USA Apr 2023 – Present Administrative Assistant / Medical Records Technician

Register patients and verify demographic and insurance information

Enter accurate patient and order data into electronic systems

Print wristbands and confirm patient appointments

Scan, upload, and maintain electronic medical records in compliance with HIPAA

Provide administrative and logistical support to clinical teams

Coordinate medical training (PSB & CBT) for military staff

Prepare Travel Authorization Memorandums and coordinate travel logistics

Maintain records, perform data entry, and manage documentation

Prepare and submit NCTSN quarterly reports

AMN Health Services – Virginia, USA Oct 2022 – Present Remote Medical Interpreter

Provide Remote Interpreter services to Hospitals, Clinics, NGOs, government entities, legal entities, etc

Provide effective video remote interpreting services for consumers

Complete video and platform training and pass the internal readiness check before taking live calls.

Participate in ongoing quality assurance and call monitoring programs. Department of Motor Vehicles (DMV) – Virginia, USA Aug 2019 – Mar 2023 Administrative Office Specialist

Provided high-volume customer service in a fast-paced office environment

Processed transactions involving fiscal duties, accounting, and cash handling

Interpreted and explained complex policies and procedures to customers

Worked collaboratively with diverse teams and customer populations

Ensured accuracy and compliance with state regulations Catapult Solution Group – Virginia, USA Jan 2018 – Aug 2019 Records Clerk

Performed high-volume data entry and records tracking in automated systems

Maintained physical and electronic filing systems

Scanned, indexed, updated, transferred, retired, and archived records

Checked files in and out while ensuring data accuracy and confidentiality U.S. Embassy Kabul – Department of State Aug 2009 – May 2017 Program Associate / Program Manager

Managed program operations and monitored progress toward organizational goals

Analyzed reports and developed implementation plans

Created and maintained account records for finance and procurement departments

Prepared and submitted quarterly program reports

Coordinated with internal teams and external stakeholders European Union – Kabul, Afghanistan Nov 2006 – Aug 2009 Administrative Assistant

Provided administrative, logistical, and secretarial support

Managed executive calendars and coordinated meetings and transportation

Drafted memorandums and official correspondence

Performed data entry and maintained organized filing systems CARE International – Kabul, Afghanistan Jan 2002 – Nov 2006 Administrative Assistant / Data & Contract Officer

Collected and analyzed project data from multiple programs

Prepared financial and project reports for donor agencies

Coordinated project surveys and maintained databases

Drafted correspondence and provided comprehensive administrative support

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