Administrative Support - Remote

Administrative Assistant / Permitting Technician

Versatile and motivated individual with a record of supporting diverse leadership teams. Acknowledge and assist with evolving responsibilities, whether it's urgent communications, organizing meetings, planning travel, or anything else required to boost productivity. A refreshing addition for any leadership team.

CORE COMPETENCIES

Positive Attitude

Team Player

Critical Thinking

Time Management

Passion for Organization

Self-Motivation

Communication Skills

Dependable & Loyal

Detail Oriented

Strong Work Ethic

MS Office Applications

Travel Arrangements

Expense Reports

File Management

HRIS Applications

PROFESSIONAL EXPERIENCE

PRS Roofing, LLC / PES Solar, Inc. October 2022 – Current

Permitting & Inspections Coordinator

Communicates with Customers and Municipalities regarding residential permits.

Process permit applications, receive permits, and manage required inspections, ensuring 100% compliance with local regulations.

Deliver customer service during intake and project finalization to achieve a happy and satisfied customer.

Coordinate solar projects with sister company, overseeing smooth integration and timely execution.

Ensure permits are closed following final inspection, reducing expired permits.

Monitor permit expiration dates and proactively manage renewals.

Collaborate with General Manager and Superintendent during installation phases to ensure seamless workflow.

Maintain current contractor registration with all municipalities.

Coordinates review processes and obtain approvals from various county and state entities in expediting the issuance of permits.

VisibleSCM – Salt Lake City, UT January 2018 – April 2020

Sales & Marketing Executive Assistant

Administrative Team-Successfully embraced working with a team of admins sharing the same goal in providing positive interactive assistance to Visible's Executive Team.

CEO & President-Provided back up support for the Senior Executive Assistant when she was out of the office. Always available and forever positive and pleasant!

Sales & Marketing Vice President-I achieved an Executive Assistant promotion within a year of working for Visible. Enjoyed the busy but always productive workload! Sales and Marketing always offers new experiences to support.

Logistics Department-Supported Vice President and the department for all travel and Event support.

Event Registration Coordinator-Provided support to the Visible Team registering attendees for specified events. Loved the interaction with fellow employees!

Receptionist-Best part of the job for learning! Included in the responsibilities of the Administrative Team. Perfect spot to learn about the company you support and your fellow co-workers.

Paradise Staffing, LLC – South Jordan, UT August 2016 – October 2017

Administrative Assistant at Intermountain Donor Services (September 2017 – October 2017)

Provide Administrative Support to Manager of Training & Development.

Prepare Orientation schedules for newly hired employees.

Distribute trainings company wide.

Training Database maintenance to ensure all employees remain in compliance.

Expense Reports

Calendaring Maintenance

Administrative Assistant at Hexcel Corporation (August 2016 – August 2017)

Provide administrative support to Director of International Trade & Compliance.

Support ITC Analysts in tracking all export/import shipments and any special projects.

Ensure compliance when screening of all non-US Persons visiting SLC plant.

Manage input and tracking of all freight invoices and liquidations.

Process New Hires in Workday and ensure US Person Status.

Participate and Support Activities Committee for employee related events.

Simplure, LLC – Midvale, UT September 2013 – August 2016

Office Manager Administrative Assistant

Provide general administrative support to the Executive Staff.

Collect, prepare, and distribute materials and documents.

Perform Utility Bill Analysis via data capturing from power bills.

Maintain all Customer and Prospective Customer Files.

Responsible for processing Expense Reports for the Executive Staff.

Calendaring responsibilities.

Exelis Integrated Structures – Salt Lake City, UT January 2007 – September 2012

Human Resource Administrative Assistant

Effectively provided Administrative Support to the GM as well as the HR Director, HR Supervisor and upwards of 250+ employees.

Travel Administrator/Coordinator for entire facility.

Managed all aspects of corporate credit cards for facility.

Managed applications, processed background checks, I9’s and assembled hiring packages.

Facilitated all aspects of Benefits Open Enrollment coordination and communication process.

Maintained employee personnel files.

Responsible for maintaining Training files for facility and being prepared for an audit.

Prepared all New Hire paperwork for HRIS, payroll and selection of benefits.

Supported Payroll and worked closely with employees as it relates to all payroll and/or benefit questions.

Ensure compliance with internal policies and procedures and federal and state employment law.

Assist recruiter with interview scheduling.

Provide support to Action Committee as it pertains to Employee Events.

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