FEMA-Experience Focused Management/Records Specialist
Resume:
Charmaine Allen
New Orleans, LA 70126
Email: *********@***.***
Home: (504) - 301-8885/244-0588
USACE Rehire Annuitant (8-26-2025 – 10-8-2025)
Boone, N.C.
Duties: Management Analyst Worked in Boone N.C. for approximately 3 months. Worked in the mountains with the hauling and giving weight of the hauling.
USACE Rehire Annuitant (08-20-2022 -04-30-2023) Mail Clerk/Records Management)
Wilmington, NC District
Supervisor: John Haase
Duties: Managed the mailroom, processing and distribute mail thru out the District. Accepted UPS, FedEx Ground, Fed Express, and USPS mail until they got someone to fill the position. I administered financial management for the mailroom and the Logistics Department.
USACE Rehire Annuitant (1/31/2021 - 7/30/2021) Mail Clerk/Records Manager
Savannah District
Supervisor: Herman Kramer - 912-***-****
Duties: Handled the Mailroom, processing and distribute mail thru out the District. Accepted UPS, FedEx Ground, FedEx Express, and USPS mail, until they got someone to fill the position.
USACE Rehire Annuitant (4/22/2019-6/29/2019) Records Manager
Baltimore District
Supervisor: Lakesha Green - 912-***-****
Duties: Handle the Records Manager position until they were able to get someone to fill the position.
USACE Rehire Annuitant (8/17/2018-2/19/2018) Mail Clerk/Records Manager
Seattle District
Supervisor: Iliana Aries
Duties: In charge of the entire Mailroom and did some Records Manager, but I was mainly running the mailroom.
USACE Rehire Annuitant (2/12/2018-8/2/2018) Analyst – Records Manager
Little Rock District
Supervisor: Henry Cunningham – 256-***-****
Duties: In charge of all of the Records Management duties and assist with the mailroom. Created spreadsheet for records coordinators to input their Office Records List (ORLs), and other information. Also created a spreadsheet for all of the records coordinators in this District. Posted numerous Regulations and Publications.
USACE Rehire Annuitant (06/25/2017-12/1/2017) – Manager Analyst – Records Manager
Savannah District
Supervisor: Gus Gonzalez – 917-***-****
Duties: Was strictly in charge of the mailroom and helped with some of the Records Management duties. Helped re-box files that had to be sent to Federal Records center.
Handled all Records Management duties, left that District because of the freeze from the President.
USACE Rehire Annuitant (1/22/2017 – 2/8/2017) Manager Analyst
Baltimore District
Supervisor: Gus S. Gonzalez – 917-***-****
Duties: Managed the Mailroom, processed boxes to be shipped to storage Made sure that all of the
Coordinators processed all of their work and post it to the website.
New Orleans, Louisiana United States
Supervisor: Gerry Cooper – 313-***-**** ext. 245
Contractor
Duties:
Scan documents in the system for Modifications, Awards, Meetings, Submittals, Correspondence, Amendments, Closeouts, In-House Correspondence, Request for Information (RIF), Quality Assurance Reports, Photos, Daily Logs, Payment Estimates, and Testing in Project Wise for the Contracts pertaining to LPV Arm 01-04, and SELA Projects.
USACE Rehire Annuitant (10/19/2016-12/31/2016) – Manager Analyst (Records Manager)
New York District
Supervisor: Gus Gonzalez – 917-***-****
Duties: Process Publication and Regulations, handled all Records Management duties for the New York District.
USACE – Rehire Annuitant (10/2016 – 12-14-2016) Manager Analyst
New York District
Supervisor: Gus S. Gonzalez – 917-***-****
Duties: Processed boxes to be shipped to the facility for storage, handled all records management duties.
USACE Rehire Annuitant (4/8/2016) – 10/09/2016 – Publications Specialist
Washington, DC District
Supervisor: Ryan Newell – 402-***-****
Rehired Annuitant
Duties: Process all Publications thru out Headquarters in Washington, after reviewing pubs bring to the Colonel for his review and signature, then post to web site.
Scan document s on the Xerox Wide Plotter for the hundreds of maps for Contracting.
USACE - ACE-IT Organization (02/03/2008 – (Retired 12/31/2014)-Management Analyst
Vicksburg- New Orleans, Louisiana United States
Supervisor: Henry Cunningham- 256-***-****: Contact: Yes
Duties: Instructs and assists employees in setting up, maintaining and disposing of files in accordance with the current Army Records Management system (ARIMS). Conducts periodic inspections of the Division and Subordinate Districts, to insure compliance with the current ARIMS system. Performs Budget/programming process and full range of technical duties. Use Corps of Engineers Financial Management System (CEFMS) for goods and equipment. Determines that funding is accurate and adequate. Retrieve records from Iron Mountain, forwarding to the National Archive Center for storage in Ft. Worth, TX. Fully execute the Contracting Officer Representative (COR) for the mailroom service contract; Working in the Document Control Archiving Dept. Prepare the SF 135 that has to be submitted to Ft. Worth for Accession Numbers. Conducts Forms and Publications review. Maintain a safe work environment and promptly address allegation of noncompliance. Ensure that safety policies and regulations are followed and adhere to all guidance that is provided by the ACE-IT Safety Office. Conducts mandatory Records Management Training. Can be called to assist co-workers in any mission.
Attend regularly scheduled conference calls and meetings to include all branch staff meetings.
United States Army Corps of Engineers (07/16/2001 - 2/3/2008) - Manager Assistant - Dept. of Information Management Office
New Orleans, Louisiana United States
Supervisor: David Berna- 504-***-****; Contact: Yes
Duties: Security Administrative officer to the District-wide personnel. Perform tasks and duties as POC for the District's CEFMS (Corps of Engineers Financial Management System) Security, including approval, issue, receipt, and deactivation of electronic signature materials. Managed the initiation of electronic signature capability for each user. Managed and administer all information security training, and passwords to all District-wide personnel. Managed the operation of the Districts Records Holding Area (RHA). Plans and develops procedures for operations of the RHA; responsible for maintenance and disposition of records stored in the RHA; prepares required record holding reports for submission to higher authority. Checks the accuracy and adequacy of budget justification data submitted in support of the estimates or requests for allotments by comparison with source documents I e.g., Federal Express, United Parcel and Good works (Mailroom). Prepared data summary inclusion in routine and special reports on budget execution. Perform routine adequacy of budget justification data submitted in support of budget requests for allotments by comparison with source documents. Monitored/Tracked obligations and expenditures throughout the execution phase of the operating budget. Handle Official Mail and Distribution Management System, Records Management and Recordkeeping Document. Respond to requests for information, suspense dates and maintain budgetary requirements through compilation and analysis of statistical data from a variety of management reports, historical data. Review and analyze expenditure trends, assuring proper element of expense crediting and management of significant deviations. COR of the mailroom. During evacuation, served as UPASS POC at the Vicksburg District during Hurricane Katrina (2005). Processed travel orders and safe haven audit findings for Hurricane Katrina in RM. Retrieves encrypted messages from the Defense Message System (DMS). Remit invoices for payment to Finance Center in Millington, TN. Reviews and analyzes various funding and scheduling reports in CEFMS to track changes in progress and cost.
United States Army Corps of Engineers (07/15/2001 - 01/12/2003) - Office Automation
New Orleans, Louisiana United States
Supervisor: Burnell Thibodeaux - 504-***-****; Contact: Yes
Duties: Entered time and attendance submission in Corps of Engineers Financial Management System (CEFMS), processed travel vouchers, overtime requests, order supplies and training requests. Assist Hydrologic/Hydrologic Coastal in inputs of meteorological data of stream gagging data. Correlates and evaluated rainfall and stream flow records to develop unit hydrographs to provide reliable estimate of runoff at locations where adequate records are not available, based on season of year, rainfall intensity, infiltration, regimen and effects of a real terrain. Computed infiltration endives to ascertain the rainfall excess and the time distribution. Handled civilian payroll data and files. Acquired ability to reconcile and analyze various reports (travel, time and attendance etc.). Independently gather, organize, and evaluate data in multiple areas and separate essential from nonessential data. Administered the credit card program and transportation for passenger travel. Computed travel and relocation allowances.
Stewart Enterprises (01/04/1999 - 07/01/2001) - Account Payable Clerk
New Orleans, Louisiana United States
Supervisor: Sal Genovese - 504-***-****; Contact: Yes
Duties: Processed invoices and other vendors documents for company disbursement. Prioritize batches and assembled invoices. Processed special handling of checks formatting and distribution. Compiled and summarized maintenance and survey badger data by appropriations, frequently examined current year programs to stop efficiencies, errors and major departures from approved schedules. Tabulates cost data on individual projects and applies formulas to budgetary data to illustrate the effects of changes in levels of funding for current vendors. Prepared budget and current year programs by furnishing prior year data, up to date cost data. Compile information for completion to schedules, checking disbursements of checks against the program being formulated. Performs complex professional accounting and financial systems and identifies the need for changes to enhance system capability to track and report financial reports and operational data used by local management. Perform survey work to identify potential operating problems. Draft findings, identifies causative situations and recommends corrective action. Examines invoices for propriety, and verified the mathematical accuracy of data presented on documents. Analyzes, reconciles and validates outstanding obligations and accounts payables. Prepares reports on a range of financial management transactions and accounts. Protects printed and electronic files containing sensitive data in accordance with the provision of the Privacy Act of 1974 and other applicable laws, federal regulations. Batches financial input documents (consists primarily of notices of credit card statements, and vendor’s invoices) for submission for processing. Directs attention to deviations and potential problems and recommends appropriate corrective action. Prepared and provides written analysis as required. Compile budgeted amounts, actual obligations and/or cost gathered from accounting records. Reconcile changes to organization or facility account budgets. Works with Director, Budget Officer, and Communications-Electronics Command personnel in analyzing, adjusting, and refining the operating Budget for the division. Analyzes obligation of funds of the activities and compares it to their approved targets to ensure the activity funds are being utilized properly and in accordance with annual requirements and schedules. Monitors fund availability, expenditure rates and accurate costing to service accounts.
Education:
College/University
Audubon Commercial College (03/16/1981 - 05/31/1982)
New Orleans, Louisiana
Degree: Diploma - Major: Accounting Majors Minor: Administrative Studies
GPA: 4.0 Semester Hours: 21
High School
G.W. Carver Senior High School (08/31/1967 - 05/30/1970)
New Orleans, Louisiana
Degree: High School Diploma - Major: Basic Studies
GPA: 3.5
Computer Skills:
Microsoft Office
Spreadsheets
Microsoft Access – Word, Excel and PowerPoint
Web and Social Skills
Writing Skills
Time Management
Self-Motivation
Leadership
Adaptability
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