Administrative Operations Specialist and Bookkeeper
Resume:
Colleen A. Barineau
Lehigh Acres, Fl. 33936
*******.**********@*****.***
I am a highly organized, solutions-oriented, team player experienced in all aspects of Administration, Business and Management.
EXPERIENCE
2024 – Present
Lee County School District
Paul Laurence Dunbar Middle School
Sr. Administrative Assistant to the Principal/Bookkeeper
Supervisor of Front Office Staff
Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students and parents of the school.
Greet visitors, and answer telephone calls in a pleasant and efficient manner, and communicate effectively in routine, sensitive and confidential matters.
Distribute mail and handle correspondence of the office, responding to routine requests for information, and transcribing, typing and proofreading letters and responses.
Maintain efficient and well organized electronic and paper data collection and filing systems.
Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other required information. Prepare attendance reports, coordinated with payroll data as required.
Order and maintain office supplies.
Perform complex and confidential secretarial and bookkeeping functions.
Protect confidentiality of records and information about students and staff and use discretion when sharing any such information with legal confines.
Assist the Principal or designee in the preparation of reports and documents by creating graphics and displays, using computer and data management, creating an attractive presentation, copying, collating, and distributing final products.
Prepare, organize, and maintain the school’s activity and event calendar and distribute as required.
Establish office procedures and train and coordinate duties of clerical office personnel, students, and volunteers.
Complete all personnel and payroll processing of new/terminated employees or employees requiring changes.
Organize school functions as assigned.
Arrange appointments and maintain a schedule for the Principal or designee and assigned staff.
Maintain and operate a complete and systematic set of general books, including subsidiary ledgers, in accordance with a prescribed system of accounts.
Classify a wide variety of receipts and expenditures and distribute items according to a prescribed code.
Compile and analyze a variety of complex accounting and statistical information sets to prepare financial and statistical reports.
Prepare vouchers of receipts and disbursements for entry in ledgers.
Post entries and prove balances on various ledgers.
Take trial balances and prepare summary statements of ledger balances.
Review and check a wide variety of complex account keeping records and reports.
Prepare budgets and maintain controls on budget accounts.
Reconcile bank statements with cash books.
Compute payments and charges and prepare statements thereof.
Review IRS documentation for changes to student 1098T annually; prepare, assist with, and distribute student 1098T tax forms annually.
Assist in the development of and maintain procedures for assigned areas, ensuring compliance with District, local, state, and federal regulations for area of responsibility.
Prepare department, college-wide, ad hoc, and routine reports as needed.
Perform high level accounts payable functions such as purchase card reconciliation and coding, reconciling, and preparing daily bank deposits and budget journals.
Coordinate monthly and year-end activities related to accounts payable functions.
Process, enter, scan, and import a high volume of invoices in an efficient and timely manner.
Communicate with internal and external customers to resolve accounting issues.
Ensure all invoices are paid in accordance with District and state guidelines.
Review statements to ensure no invoice discrepancies.
Apply District policies and procedures in all financial transactions.
2015 2024- Present - Armor Correctional Health Services/CoIlier/Lee County Jail
Administrative Assistant for Heath Services Administrator for Medical Department
Creating reports and charts for tracking purposes.
Claims, processing.
Daily tracking of all clients, applications and court orders.
Tracking all CEU's (Continuing Education Units) for the Counselors and Clinicians Monthly, quarterly and yearly reports along with Licenses and CPR cards.
Payroll (Krono's and Paylocity Systems).
HR for site — Benefits, New employee hires, etc.
Data Entry.
General office duties and more.
2007 — 2015 - Corizon Health Care/Collier County Jail Naples, Fl.
2009— 2015 - Substance Abuse Counselor for Project Recovery Program/Collier Co. Jail
2007 — 2009 - Administrative Assistant for Project Recovery/Mental Health/Collier Co. Jail
Clients assessments and chart and documentation.
Other general office duties.
Petty cash draw.
Provides direct clinical services to the inmates of the Substance Abuse Treatment program as a "Primary Counselor".
Initial assessments, group and individual counseling, discharge summaries.
Conducts psycho-educational modules for program participants.
Evaluates inmates for appropriate level of treatment, documents inmate's evaluations and program participants.
EDUCATION
2003 - 2005 International College/Hodges University Naples, FL.
SKILLS
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Publisher
Sharepoint
Outlook 365
AristaMD
Teams
SkillSurvey
PeopleSoft
ACCREDITATIONS
Florida Notary
Windows 7, 10 and 11, XP
Kronos
Paylocity
CorEMR
Peachtree and QuickBooks
ICIMS
HealthStreams
School Cash
ACTIVITIES & INTERESTS
Reading
Family time
Singing
REFERENCES
oEllen Natoli 239-***-****
oChristina Cook 330-***-****
oAngela Miller 239-***-****
PROFESSIONAL REFERENCES
oAnna Messano 762-***-****
oOlga Gilman 239-***-****
oMore available upon request
Contact this candidate