Executive Assistant/Personal Assistant/Office Manager

MICHELE WISE

Senior Executive Assistant Office Manager HR Support Personal Assistant

25+ Years Supporting Founders, Executives & Business Operations

Palm Beach Gardens, FL • 561-***-**** • *************@*****.***

EXECUTIVE PROFILE

Results-driven Executive Assistant and Office Operations professional with 25+ years of progressive experience supporting C-suite executives, founders, and senior leadership teams across luxury construction, hospitality, and sports & entertainment industries. Recognized for proactively anticipating executive needs, maintaining the highest level of confidentiality, and delivering operational efficiency in fast-paced, high-expectation environments. Trusted partner for both professional and personal executive support, with a track record of managing complex priorities, fostering stakeholder relationships, and creating scalable administrative systems.

AREAS OF EXPERTISE

Executive & C-Suite Support

Office Management & Operations

HR Support & Onboarding

Complex Calendar Management

Travel & Itinerary Coordination

Vendor & Contract Management

Confidential Communications

Process Improvement

Project Coordination

Stakeholder & Client Relations

Document & Records Management

Personal Assistant Services – Notary Public - FL

SIGNATURE VALUE

•25+ years of progressive executive, office, and operational support experience across multiple industries

•Trusted with highly sensitive, confidential business and personal matters at the C-suite level

•Cross-industry background spanning luxury construction, hospitality, and sports & entertainment

•Recognized for executive presence, discretion, adaptability, and building long-term professional relationships

•Skilled communicator who serves as a liaison between executives, clients, vendors, and internal teams

•Proven ability to independently manage multiple competing priorities in deadline-driven environments

PROFESSIONAL EXPERIENCE

PBB Construction Executive Assistant to Co-Founders Office Manager Personal Assistant 2024 – Present

•Provide comprehensive executive support to company co-founders, managing complex calendars, scheduling, and meeting coordination across multiple time zones and competing priorities

•Oversee end-to-end office operations including vendor management, workflow optimization, documentation systems, and administrative processes that ensure business continuity

•Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics for executive team

•Serve as the primary point of contact for internal and external stakeholders, managing confidential correspondence with discretion and professionalism

•Support HR functions including onboarding of new team members, employee record management, and communication flow between departments

•Draft, review, and distribute executive communications, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

•Manage personal assistant responsibilities including appointments, personal scheduling, and sensitive personal matters on behalf of principals

•Implement and maintain organized filing, document management, and tracking systems to improve operational efficiency

WISE Construction Senior Project Coordinator 2014 – 2024

•Supported senior leadership across multiple concurrent construction projects by coordinating schedules, documentation, and cross-functional communication

•Maintained comprehensive project documentation including contracts, permits, submittals, and RFIs using Procore and Bluebeam

•Prepared and distributed project status reports, meeting minutes, and executive briefings to stakeholders and leadership teams

•Monitored project deliverables and milestones, proactively communicating schedule impacts to project managers and executives

•Managed vendor and subcontractor correspondence, purchase orders, and invoice processing to support project accounting workflows

•Leveraged Microsoft Office Suite (Excel, Word, Outlook) to build tracking spreadsheets, reporting templates, and communication logs

•Coordinated team meetings, site visits, and executive travel logistics across multiple active project locations

Starwood Hotels & Resorts Executive Administrative Assistant 1995 – 1999

•Supported senior executives at a globally recognized hospitality brand, managing high-volume calendars, correspondence, and meeting coordination

•Arranged complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries

•Prepared executive briefings, presentations, and confidential reports for senior leadership and board-level stakeholders

•Served as gatekeeper and first point of contact for internal and external communications, maintaining professionalism and discretion

•Coordinated large-scale executive meetings and corporate events, managing logistics and vendor relationships

Bob Woolf Associates Administrative Assistant 1991 – 1995

•Provided direct administrative support to the founder and senior management of a prominent sports and entertainment agency

•Managed executive calendars, client scheduling, and confidential correspondence for high-profile athlete and entertainment clients

•Maintained organized filing systems for sensitive client contracts, negotiations, and agency records

•Coordinated client communications, meetings, and travel logistics to support a fast-paced agency environment

TECHNOLOGY & SOFTWARE PROFICIENCY

Microsoft Office Suite (Advanced Proficiency):

•Microsoft Word – Document creation, formatting, templates, mail merge, and professional correspondence

•Microsoft Excel – Spreadsheets, data tracking, budgets, reporting, and formula-based tools

•Microsoft PowerPoint – Executive presentations, slide decks, and visual reporting

•Microsoft Outlook – Calendar management, email organization, scheduling, and contact management

•Microsoft Teams – Virtual collaboration, meeting coordination, and team communication

Additional Tools:

•DocuSign – Electronic signature workflow and document execution

•Procore – Construction project management, documentation, and collaboration

•Bluebeam Revu – PDF markup, document review, and construction drawing management

•RingCentral – Business communications, call management, and messaging

•Adobe Acrobat – PDF creation, editing, form management, and document processing

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