Executive Assistant - Virtual & C-Suite Support Specialist

Barbara Gilmore

St. Petersburg, Florida *****

*****************@*****.*** linkedin.com/in/barbaraagilmore Professional Summary

Discreet, organized, and strategic Executive Assistant providing high-level administrative partnership to C-Suite executives. Proven track record of mastering calendar coordination, travel logistics, and project management. Specializes in executive support, meeting logistics for corporate, non-profit, and school boards. Technical Skills

Calendar Mastery, Travel Coordination, Project Management, Google Suite, Microsoft Office Suite, Adobe Pro, Salesforce CRM, Asana, Canva, Meeting Minutes & Transcription, Professional Writing, and Social Media Strategy. Professional Experience

Best Executive Assistant St. Petersburg, FL

Founder / Virtual Executive Assistant November 2022 – Present

• Established an executive assistant service to support C-level executives.

• Manage executive emails, calendars, travel logistics, and administrative tasks.

• Create high-level executive correspondence, memos, and administrative reports.

• Execute social media strategies driving enhanced brand visibility for clients.

• Transcribe meeting minutes for corporations, non-profits, and school boards. Concord-Carlisle Regional School District Concord, MA Virtual School Board Administrative Assistant June 2024 – June 2026

• Managed regional public school district board meetings via Zoom.

• Produced compliant professional meeting minutes for official district records. Georgia Historical Society Savannah, GA

Fractional Virtual Executive Assistant May 2024 – June 2026

• Managed CEO and COO calendars, appointments, and travel arrangements.

• Prepared agendas and minutes for Board of Curators and committee meetings.

• Maintained database to track vital donor relationships for fundraising initiatives. CFCR Non-Profit Agency Washington, D.C.

Virtual Executive Assistant November 2022 – March 2024

• Provided administrative support to non-profit Founder and Board Chair.

• Oversaw email correspondence, executive calendars, and travel itineraries.

• Administered board and committee logistics, meeting agendas, official minutes.

• Optimized Salesforce to ensure data accuracy, for organizational fundraising goals.

• Generated original digital media content and posts for social media channels. Education

M.F.A. in Creative Writing Lindenwood University, May 2024 B.A. in English (Professional Writing) University of South Florida, May 2020

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