Grant Accountant with Grants Management Expertise

MARIVIC M. JAMES

Phone: 707-***-**** cellphone **5 West Tennys Drive

Email: **************@*****.*** Benicia, CA 94510

Objective:

To apply my skills and knowledge in non-profit accounting with strong adherence to GAAP and HIPAA. A highly motivated team player, result-oriented and solution-focused accountant- analyst with extensive experience in Revenue management A/R, billing, credit & collection, G/L, budgeting- variance analysis, research, reconciliation, fund/ grant management and controls, payroll and A/P. Experiential knowledge of ASC606, FAR, CFR and relevant OMB circulars, GAAP/FASB standards, Cloud based systems, paperless documentation/approvals, database queries.

Work Experience:

Senior Accountant March 2015- Apr 2016

Self Help for the Elderly, San Francisco, CA 94111

Performed fund/ grants accounting, cost and revenue analysis, cost reimbursement, billing, cash posting, accruals/deferred revenue monitoring.

Analyzed grantors cost and expenditures and bills according to allowed funding stream that complies with grants.

Managed various local, state grants and generates revenue of about $15M in annual earnings.

Performed electronic and online billing using the city and county software.

Created new accounts in system, updated changes in client/billing information.

Reviewed, and verified payroll timesheets, PTOs and cost allocations for accuracy.

Reviewed, edited accounts payable vouchers coding entries for correctness.

Prepared/monitored/modified budget, cost reports, journal entries.

Prepared bank reconciliation, cost allocation, and reconciled A/R with general ledger.

Monitored online bank activities such as: uploaded/stop/voided checks, and provided information to other billers for auto payments.

Responsible for timely, accurate A/R/revenue closing, account reconciliation analysis.

Participated in monthly revenue/financial management closing and other reporting schedules.

Assisted in mid-term, and year-end fiscal audit.

Sr. Accounts Receivable Specialist Sept 2005- March 2015

Anka Behavioral Health, Inc. Concord, CA 94520

Performed full-cycle cash, accounts receivable, revenue recognition, billing, payment and credit analysis, collection, research, and various journal entries and reconciliations.

Managed more than 40 grants and translated them into revenue.

Responsible for reviewing and maintaining, monitoring funds per customer contracts for billing, revenue, payment terms to ensure periodic grants are fully maximized.

Performed multiple service-type billings such as: rents, reimbursement, startup business, progress billing, medical, insurance, unit occupancy and time days billing.

Kept track with updates on tenants move in and out to identify pro-rated rents.

Electronic drawdown on federally funded grants; such as HUD projects.

Prepared Invoices, sent to clients and monitor incoming payments.

Identify payments received from various sources; check, credit card, lockbox, bank and apply properly to their account and prepare journal entries.

Prepared A/R aging status report, revenue and cash inflow projections.

Assisted the controller in the preparation and modification of line- item budgets to clients and provided justification on budget modification.

Provided assistance in preparing cost/financial reports to county/state/federal funders.

Analyzed cost/labor allocation to detect disallowed items and report to management.

Reconciled accounts: billing, revenue, subsidiary ledger with general ledger.

Provided assistance to project managers for new/start-up business-setting up new accounts, billing systems and procedures until close out.

Assisted in preparing schedules, documentation, exhibits during audits.

Provided updates on interim revenue reports to key users of the company.

Provided guidance to administrators with cost-based programs with their FRx monthly report in the use of their budgets to address issues early on the granting period.

Responsible in maintaining fixed asset schedule on equipment leases and inventory.

Trained and Lead 5 staff: billers, accounts receivable specialists, a/p specialist.

Analyst, Financial Services Oct 2016- present

Cubic Corporation- CTS, 1800 Sutter Street, Concord, CA 94520

Settles high volume financial transactions accurately daily in accordance to KPI metrics.

Daily analysis of net settlement sales, and trends.

Reconcile daily directed funds movement with actual results reported. Process daily ach funds

movement to pay operators, prepare borrowing request/return- fund transfers as necessary.

Perform parallel reconciliation on the daily company net settlement financial position from

different portal reports as: dashboard, crystal before closing the daily settlement accounts.

Collect data from a secured shell initially from dashboard’s system generated file. Sort, analyze,

filter, clean, update data and upload into NetSuite, ERP system.

Do daily reconciliation among different banks, general ledger and main spreadsheet to ensure

they are in balance.

Full cycle processing Bulk and TPA, major accounts from Invoicing, usage clearing, payment

approval release in dashboard, refund, enter and reconcile data in ERP system (NetSuite) and

access database and reconcile escalate variances or make necessary adjustments.

Processes refunds from all sales revenue customer and system sources.

Performs end of month general ledger closing journals and reports.

Provide standard or ad hoc requests from management or others.

Conduct trainings and vice versa to provide staff coverage on PTO and as needed.

Audits- provide monthly, annual audit documentation and reports and as needed.

Intermediate Accountant- Special engagement July 2016- Oct 2016

City of Concord, Concord, CA 94520

Performed complex bank/cash reconciliations, city’s main account during transitional period and in preparation for year-end audit.

Review for approval all reimbursement requests from city officers travel and training expenses.

Collect, sort documents, exhibits into the City’s control binder for the CAFR.

Calculate, update all fixed assets long term loans, interests and other city and estate - owned properties.

Past Hospitality Experience-

Developed process to operate A/R, billing, collection for the newly opened hotel.

Worked closely with front office, reservations, sales, banquet, cashiers, pertaining to revenue, billing and collections.

Responded promptly to billing, collection, prepayment inquiries.

Processed credit card pre-payments to confirm guest reservations and assisted sales and banquet staff with prepayment and credit arrangements.

Provided and initiated collection of in-house guest high balance accounts daily.

Provided data in calculating sales, service charge distribution to employees monthly.

Facilitated periodic cashiers’ training with banks on electronic/ credit card payments.

Posted collections on payments received to proper accounts; and conducted review and verification for any discrepancy. Prepared credit memo to close out disputes.

Provided assistance in the cost control/housekeeping inventory monthly and annually.

Conducted credit and collection analysis, provided results or findings to management.

Participated in annual sales promotions for customers and travel agents.

A/R- Credit and Collections Supervisor, Plantation Bay Resort and Spa, Philippines 1996-2004

Accounts Receivable Supervisor, Mar Y Cielo Resort, Philippines 1993-1996

Credit Analyst/Credit & Collections Supervisor, Magellan International Hotel, Philippines 1988-1993

Field Researcher/Payroll Assistant, Metro Manila Commission, Manila 1986-1988

Skills

MS Word, Excel, Access, PowerPoint, Outlook, Fidelio, NetSuite, Sage MIP, Great Plains Dynamics, Fundware, PSP/Insyst, ADP, Paychex, Accuchex, Caminar, Office Ally, Evolve, Electronic Health Record, Electronic and Online Banking, Omron, County Billing Software, Typewriter, Medical Coding and billing. Miscrosoft Dynamics, SAP, Dashboard, Pivotal, Commerce Control Center, IQ, PayPal, Jumpbox Secured Shell, Crystal Enterprise, Sharepoint, DocuSign, AdobeSign.

Education

Bachelor of Science in Commerce, Accounting major 1981-1985

University of San-Jose-Recoletos, Cebu City, Philippines

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