Executive Partner to CEO and Chief of Staff

Irena Ivanova

Executive Business Partner to CEO Chief of Staff Executive Operations

415-***-**** *******@*****.*** linkedin.com/in/irenna-ivanova-2629052b SUMMARY

Executive Business Partner and Chief of Staff with 17+ years operating as a strategic extension of CEOs and C- level leaders across global enterprises and high-growth startups. Drive execution, decision-making, and organizational alignment across distributed teams. Own executive operations end-to-end, translating strategy into action, removing friction, and ensuring priorities move at speed across the business. Trusted partner in high-stakes environments requiring discretion, precision, and operational leadership. CORE EXPERTISE

Executive Partnership Chief of Staff Leadership Executive Operations Strategic Execution Board & Investor Communications Cross-Functional Leadership Program & Project Leadership Global Operations (US, EMEA, APAC)

PROFESSIONAL EXPERIENCE

People.ai — Executive Assistant to CEO 2024

• Owned CEO office operations in a remote-first environment, driving prioritization, alignment, and execution across leadership

• Built executive briefings and decision frameworks enabling faster, higher-quality decision-making

• Led cross-functional initiatives across senior stakeholders, improving execution and communication flow

• Leveraged AI tools to streamline workflows and increase executive productivity Citi — Senior Executive Assistant to Chief Innovation Officer at Citi, CEO of Citi Ventures & Citi Productivity 2017–2023

• $59B+ Global Portfolio Owned and drove executive operations across US, EMEA, APAC

• Operated as a direct partner to CIO and CEO, translating strategic priorities into execution across functions

• Led cross-functional alignment across leadership and distributed teams, ensuring execution of high-impact initiatives

• Directed global executive engagements, client interactions, and strategic events

• Managed high-visibility initiatives including headquarters transformation and executive communications

• Produced executive-level materials and insights to support decision-making under tight timelines

• Reduced strategic initiative timelines by 20%, contributing to $5M projected revenue growth

• Reduced travel costs by 25% while improving cross-regional collaboration effectiveness by 15% KRSH — Chief of Staff to CEO 2014–2017

• Acted as strategic partner to CEO, driving execution of organizational priorities and initiatives

• Owned board communications, executive planning, and cross-functional coordination

• Improved operational processes and internal communication across teams

• Increased patient satisfaction by 15% and reduced staff turnover by 10%

• Improved team collaboration by 30% and reduced project delays by 15% Stateless Networks — Chief of Staff 2012–2014

• Partnered with CEO of high-growth startup to drive operations, communications, and execution

• Led executive engagements, events, and go-to-market coordination

• Scaled inbound pipeline by 30% and contributed to $3M in new business Green Beans Coffee Company — Chief of Staff, Global Director of Procurement & Logistics 2006–2012

• Directed global operations across 65+ international locations in complex and high-risk environments

• Led a 40-person team across procurement, logistics, and field operations

• Managed vendor strategy, contracts, and supply chain performance across multiple regions

• Reduced procurement costs by 12% ($1.5M annually) and improved delivery efficiency by 20%

• Reduced stockouts by 15% through operational improvements and vendor optimization TECHNICAL SKILLS

Executive Tools: Google Suite, MS Office Suite, Slack, Zoom, Notion, read.ai Finance & Operations: Concur, Ramp, Xero, QuickBooks, Expensify, TripActions, Navan, NetSuite, Salesforce HR Systems: Workday, ADP, BambooHR, Rippling

Data & Growth: ZoomInfo, Clay

Creative & AI: Canva, CapCut, Krea, Fal.ai

EDUCATION & LANGUAGES

MBA — Varna University of Management Bachelor’s — International Tourism English, Bulgarian, Russian, Macedonian, Serbo-Croatian

Contact this candidate