Executive Administrative Assistant, Legal Operations

Donna Stoker

Executive Administrative Assistant Legal Operations

Cartersville, GA

********@*****.*** 678-***-****

Professional Summary

Accomplished Executive Administrative Assistant with 25+ years supporting senior legal leaders, including Vice Presidents, Associate General Counsel, Deputy General Counsel, and corporate Board members. M&A/strategic transactions support, corporate governance, vendor onboarding, budgeting, and executive-level administrative management. Recognized for exceptional organizational precision, confidentiality, cross-functional coordination, and proactive problem-solving in fast-paced global environments. Professional Experience

The Coca-Cola Company — Atlanta, GA

Executive Administrative Assistant July 2016 – Present

• Provide executive-level administrative support for global M&A, finance transactions, and strategic partnership activities across multiple time zones and stakeholders.

• Manage complex calendars, domestic and international travel, meeting logistics, and high-volume scheduling involving outside counsel and vendors.

• Coordinate the collection, review, and collation of materials for transactions, diligence, and strategic meetings.

• Prepare, process, and reconcile monthly expense reports; resolve invoice discrepancies and monitor budget impact.

• Support creation and execution of legal documents, drafts, and transaction-related materials.

• Serve as the team's primary technical resource, troubleshooting systems and software questions for legal staff.

• Manage vendor onboarding and maintenance using Ariba, ensuring compliance with procurement and finance standards.

• Partner with finance teams to track, resolve, and escalate invoice and billing issues.

• Volunteer weekly with Atlanta Legal Aid, supporting community legal-service initiatives.

The Coca-Cola Company - Legal Assistant January 2010 – June 2016

• Tracked full lifecycle of beverage and sponsorship agreements from drafting through execution.

• Drafted amendments, Assignment & Assumption agreements, and contract-related documents to support commercial operations.

• Managed the renewal of trade names for Coca-Cola Refreshments; coordinated with registered agents and maintained the Corporate Digest.

• Coordinated all pro bono projects for the legal function, increasing participation and engagement.

• Oversaw onboarding, planning, and performance support for second-year law school summer interns.

Coca-Cola Enterprises Inc. - Atlanta, GA

Executive Assistant June 2004 – January 2010

• Supported the Deputy General Counsel and Corporate Secretary, preparing all materials for Board of Directors and Committee meetings.

• Coordinated all logistics for Board members, including travel, itineraries, meetings, and corporate aviation arrangements.

• Worked closely with Board member executive assistants to ensure seamless execution of governance requirements.

• Prepared and maintained confidential board materials with strict attention to accuracy and compliance.

Philip Morris USA — Atlanta, GA

Executive Assistant January 1997 – December 2000

• Supported the District Director of State Government Affairs across 20 U.S. states and Washington, D.C.

• Managed a multimillion-dollar budget and produced quarterly financial reporting.

• Oversaw contract lobbyist activities, including expenses, reporting, and legislative tracking for each jurisdiction.

• Managed all travel, calendar, and administrative operations for the Director. Hunton & Williams — Atlanta, GA

Legal Secretary January 1995 – January 1997

• Supported Senior Partner and Senior Associate on commercial real estate transactions.

• Prepared closing documents, coordinated title searches, and produced final closing binders.

• Ensured timely and accurate communication between attorneys, clients, and external partners.

Education

The University of Georgia – Center for Legal Studies Paralegal Certificate in Legal Studies 2020

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