Records & Data Organization Specialist

Sloane Dressler

Records and Data-oriented, Order from Chaos-experienced

Areas of Aptitude:

Proofreading and Editing

Metadata, Fields & Taxonomies

Records Cleanup, Normalization

Issue and Iteration Tracking

Data Entry (type 50 wpm)

Document Scanning, Upload/Migration

Document Control (Life Cycle)

Records Coordination

File / Records Management

Asset tracking

MS Office Suite and SharePoint

Acrobat, MemoTech, Anaqua

Process Improvement

Process Documentation

Project Support / Assistance

Recent Experience:

Microsoft CELA (Legal) department (5th time), via Experis: Redmond, WA 2024-06 to 2025-12

Contingent Staff: Assistant 2 / Paralegal 1 (Remote):

Similar duty as prior Microsoft assignments, and data entry/audit support of legal database cleanup/catch-up.

Microsoft CELA (Legal) department (4th time), via Experis: Redmond, WA 2022-06 to 2024-01

Contingent Staff: Assistant 2 / Paralegal 1 (Remote):

Similar duty as prior Microsoft assignments, and data entry/audit support of legal database cleanup/catch-up.

City of Kenmore, WA, Engineering department. Temp (AppleOne), Part-Time 2022-02 to 2022-06

Document Control Clerk:

Review/Inventory of boxes of infrastructure records for state archiving and/or destruction.

Microsoft CELA (Legal) department (3rd time), via Experis: Redmond, WA 2020-03 to 2021-12

Contingent Staff: Assistant 2 / Paralegal 1 (Remote):

Similar duty as prior Microsoft assignments, and data entry/audit support of legal database cleanup/catch-up.

Associated Earth Sciences, Contractor (self-employed): Kirkland, WA 2019-11 to 2020-03

Document Clerk / Data entry:

Upload and tracking of mass historical documents from network drives into SharePoint: troubleshooting, folder reconstruction and alignment, misfile correction, locating missing files, de-duplication, etc.

Microsoft CELA (Legal) department (2nd time), via Experis: Redmond, WA 2018-03 to 2019-09

Contingent Staff: Assistant 2:

Assisting Attorneys, Paralegals, Patent Engineers and other staff on multiple patent-related projects:

Process improvement, documentation, and training

Multiformat presentation preparation (Word, PowerPoint and PDF), iterations and review

Tech asset intake and tracking for a departmental move and offsite-to-onsite inventory migration

Patent assertion issue creation, document work, tracking, cleanup, closeout and deletion

File History: ordering, preparing, uploading and database cleanup via USPTO PublicPAIR and Clarivate

Tech lab library update, storage and curation

My efforts in this role set standards for others taking on these duties after me.

Microsoft CELA (Legal) department (1st time), via Experis: Redmond, WA 2016-03 to 2017-09

Contingent Staff: Assistant 2:

Assisting Operations and Corporate Legal staff with large, evolving patent database cleanup projects

Conflicts matter creation, tracking and split-out for history-and-process migration from Anaqua to MemoTech using Lexis-Nexis to aid these efforts.

Perfect Image: Kirkland, WA 2015-09 to 2016-01

Scanning Technician:

Mass scanning of microfiche formats to JPG, TIFF etc. mostly for various local government entities' archive digitization efforts. Operating and adjusting scanning machines, auditing for quality.

Port of Seattle, Aviation Environmental department: SeaTac Airport, WA 2001-06 to 2015-08

Admin Assistant:

Aided managers and executives with ongoing support of federal and state environmental permitting and reporting, and with department-specific capital improvement project concerns such as the following:

Lead Records Coordinator: coordinated improved access to paper and digital records over the document life cycle; worked with the legal department on retention and public disclosure; network drive file de-duplication and disposition; MUCH document and plan set scanning and archiving; forms management; FTP site work; paperless process development; tracking project review comment iterations and feedback.

SharePoint 2010 Site Collection Administrator: site and library construction, organization, planning, maintenance, user training; process development, improvement and documentation; network drive SharePoint migration coordinator, planning and tracking content upload; setup of metadata fields and creation of rich taxonomies, naming conventions and application efficiencies; worked with IT and HR on Electronic/Records Management look-ahead planning.

Word & Data Processing (Access, Excel, Word): tracking monitoring data; writing, editing and proofreading reports, memos, correspondence and presentations with excellent spelling, grammar and punctuation; transcription; labels, signage and layout assistance; deliverables transmittal to local, state, and federal agencies; arranging publishing of public notices for project permitting; compilation of backup information, such as for grants reimbursement; process- and project-specific data entry as needed.

General Office Duties: Report and binder assembly, duplication, distribution, and collection curation (physical and digital); HR/IT Service Requests for computer and office equipment, phone/network access, software and other services; mass mailing support; Outlook contacts management; typing, copies and filing; courier and delivery by service and personally; operation, supply and troubleshooting for common office machines.

Additional work experience, in order of relevance:

--Sacramento County, CA, Associate Court Process Clerk, various locations all file or records-related: Records Retention Center (with a county-wide delivery/pickup route), DA's office, Sheriff's mug room, County administration and Superior Court process support, and Central Warrants. This series of appointments over two years exposed me (via filing, interfiling and purging) to working understanding of legal file types such as civil, criminal and probate, and common process terminology and flow.

--First Nationwide Bank, Sacramento CA: file conversion and folder refresh of physical property and lease files, from older simple two-sided files to new multi-divider ones by area of concern. Also, microfiche retrieval of record sequences in support of A/P and tax audit processes.

--Gateway Comics & Games, Citrus Heights CA, co-owner and manager 5.5 years, all management duties: planning, ordering, receiving, stocking, advertising, display construction, etc.

--Wizards of the Coast, Renton WA, IT asset control clerk: maintained info on people, equipment and location, with major catch-up for IT and HR. Shipping in/out and tracking of POS and network assets for a huge chain expansion. Contributed to the Editing department, my work ended up on some company product.

--Pacific North Enterprises, Kent, WA: whole-system file conversion from by-owner to by-unit.

--First Choice Business Machines, Redmond WA: copier asset tracking and inventory for the properties department; copier delivery and pick-up around the Seattle area; warehouse space management.

--All Things Video, Duplication department, Rancho Cordova, CA: quality control desk, and troubleshooting. Adjustment feedback to operators of machine banks of various formats and media output; label and graphics layout per customer direction; stocking, packaging, delivery, etc.

Education:

CWU (via ed2go): Certificate of Records Management (180 hr. remote course), April 2014.

Westland / National Business College, Citrus Heights CA: Business Management, 3 semesters' study.

Contact this candidate