Payroll Executive with 15+ Years Payroll Expertise

CARRIE KNUDTSON

Valencia, California 661-***-**** **************@*****.***

PAYROLL EXECUTIVE

Dedicated to accuracy, client satisfaction, and performance excellence

Highly motivated, well-rounded Payroll Specialist with a strong work ethic built over 15+ years in the field of accounting, which include payroll, accounts receivable, and accounts payable. Dependable and dedicated to quality work, including strong organizational skills and being able to prioritize tasks. Adept at identifying issues and implementing sound business judgment to either reduce or resolve current and impending problems. Customer service oriented with a drive toward targeted objectives, and the capability of performing multiple tasks in a face paced environment. Recognized for proficiency in maintaining the integrity and exercising strong decision making, analytical, and negotiation skills when dealing with clients, coworkers, management, and other staff.

Areas of Expertise

Payroll

GL Entries & Reconciliations

Billing & Collections

Accounts Receivable

Research & Resolve Discrepancies

Invoice Statements

Accounts Payables

Bank Reconciliations

Payment Processing

Human Resources

Spreadsheets & Journal Entries

Month End Reporting

Process Payroll Runs

Deposit Verification

Credit & Debit Memos

Tech Skills: Kronos, ADP, Oracle, Made 2 Manage, Street-smart GPS, Timberline, Markview, MS Word, MS Excel, Adobe Acrobat, Vonage, Epicor, QuickBooks and Paylocity

Professional Experience

Oakridge Landscape Inc, Valencia CA (2/7/23 to present)

Payroll Manager

Process weekly time cards and enter all staff timesheets.

Perform daily payroll department operations.

Verify vacation & sick time is promptly captured.

Ensure prompt ADP transmission for 500+ employees

Process Garnishments

Input new hire information, status changes, transfers, and promotions; ensure final payroll payments are processed accurately on a timely basis.

Promptly address and research any payroll inquiries or questions.

Resolve any pay discrepancies directly with employees and/or their manager.

Maintain accurate payroll records and files.

Add new hires to health insurance

Processed all required payroll reports for each payroll

Prepare all prevailing wage reports and entering into the DIR

UTAK Laboratories Inc, Valencia CA (11/21 to 01/23)

Payroll Specialist

Responsible for processing semi-monthly multi state payroll (Colorado, Michigan, Georgia, Kansas and Massachusetts) for hourly, salaried, commissions and bonuses using Paylocity.

Audit timecards and assist employees with all payroll related inquires such as, pay discrepancies, sick time, PTO time, Covid-19, errors/notes etc.

Responsible for processing all benefit invoices (reconciliation and payments) BlueShield, Guardian, Empower and Ease portals

401-K audit and reconciliation, posting contributions into the Empower portal.

Filing, scanning of all training, and payroll related documentation both digitally and hard copy.

Quarterly PTO audit reconciliation and administers various accruals.

Prepared payroll journal entry and posted in Epicor

Processed all required payroll reports for each payroll

Update employee personnel items, data entry, pre-onboarding, onboarding and separations.

Calculation and preparing manual payroll check as needed

Drafting and tracking Payroll change notices

Annual Census & Audit Reply

Processed Accounts Payable invoices in both Epicor and QuickBooks

VARIOUS STAFFING AGENCIES, Valencia, CA (2020 – 2021)

Payroll Specialist/Bookkeeping

Temporary work at various companies doing Payroll and general Bookkeeping.

Responsible for Processing weekly and bi-weekly department payroll.

Responsible for Accounts Payable Activities like Vendor Invoice Processing and Vendor Management that included determining the correct expenditure codes for expenses.

Responsible for Accounts Receivable Activities like Customer Billing Processing and handling of all incoming cash, cheque, ACH, WIRE, and credit card payments.

COLLABERA (PRINCESS CRUISES) (Travel, Valencia, CA (2020 – 2020)

Staffing Agency

Fleet Payroll Specialist

Continuously monitor all payroll inquires and respond to and resolve requests. Identify and escalated time-sensitive communications, by prioritizing them and providing same day resolutions.

Process payroll adjustments by researching, investigating, and providing supporting documentation to backup the calculation and/or issuance of additional pay.

Track and follow-up with vessels to ensure timely receipt of pay data from vessels, including, commission, bonus, overtime, tip and other payment amounts to be included in payroll processes.

Process Self Billing and Vendor Maintenance forms, including complete banking information, ensuring that payments are processed, and vendors are set up for the next payment run.

Support Finance department related needs including, properly coding allotments and payments in Markview, and assisting with journal preparation.

Update and maintain department files, records and forms, including creating and maintaining spreadsheets to calculate, track, and organize payroll data.

Distribute pay advices, wage slips, reports, and other information.

ITT AEROSPACE CONTROLS, Valencia, CA (2017 – 2019)

Designer and manufacturer of aerospace flow controls, noise controls systems, and de-ice heaters

Payroll Specialist I

Process weekly and bi-weekly time cards & review employee changes.

Perform daily payroll department operations.

Verify vacation & sick time is promptly captured.

Ensure prompt transmission of plant’s payroll data to ITT’s Central payroll facility.

Promptly address payroll related inquiries from employees.

Import and validate Kronos time and attendance files to payroll system.

Input new hire information, status changes, transfers, and promotions; ensure final payroll payments are processed accurately on a timely basis. Maintain temporary employees in Kronos.

Research and respond to all payroll inquiries or questions.

Resolve any pay discrepancies directly with employees and/or their manager.

Prepare, review, generate and distribute various compliance reports, including sick leave and vacation accrual.

Prepare payroll general ledger entries & reconcile payroll related general ledger accounts.

Maintain accurate payroll records and files.

Workday integration to ADP as it relates to with the import of employee information (new hire, changes etc.)

Support department for internal and external audits.

Support month-end close process including preparing journal entries

Accounts Receivable Assistant

Responsibilities include assisting the accounts receivable department by emailing daily invoices to customers, posting daily cash receipts and processing various credit memos

Accounts Payable Assistant

Responsibilities included assisting the accounts payable department by printing both invoices and receivers daily. 3-way matches to purchase orders to enter matched invoices into Made 2 Manage for payment. Check vendor statements for unpaid invoices. Responding to inquiries from vendors in a timely manner; as well as to inquiries from internal personnel to resolve discrepancies. Assisted with weekly check runs pulling backup, and scanning the batches.

BARRINGTON STAFFING SERVICES, Valencia, CA (2016 – 2017)

Staffing Agency

Accounting Clerk

Duties included daily order confirmations, converting invoices to PDF files and emailing them to customers, and sales reps. Process daily deposits, which included checks, credit cards, wire transfers and cash. Maintain all receivable logs in excel. Responsible for all Credit Memos, 2% discounts, returns, damages and coupons, then converting to PDF files and emailing to the customers and sales reps. Scan all back up documents for Credit Memos. Numeric Filing of Invoices, Credit Memos and all deposit logs.

Payroll Assistant

Responsible for calculating and entering weekly time cards. Entered new hire paperwork into Timberline. Track employees time through Street-smart GPS. Process weekly payroll reports, and mailed out payroll using postage machine. Assist the Project Manager by logging blueprints into Timberline. Updated insurance certifications for vendor Sub-Contractors. Open and distributed daily mail. Box up prior year’s accounts payables and made new files for current year’s files. File accounts payable and backup after each check run. Answer phones and direct incoming phone calls.

PRIOR RELEVANT EXPERIENCE

Held increasingly responsible positions at US Healthworks (Charge Entry Specialist), Accor Services North America, Inc. (Payroll Specialist), Ansett Aircraft Spares and Services (Accounting Clerk), and Dunlop Aviation (Payroll/Accounts Receivable).

Education

College of the Canyons, Valencia, CA Business Accounting

Charter College, Santa Clarita, CA Medical Assistant

Sylmar High School, Sylmar, CA Diploma

Contact this candidate