Senior Administrative Assistant with Recruiting & Payroll Coordination

ANNETTE MARTINEZ

*** ****** *****, *****, ***** 78634 Cell: 512-***-****

Career Overview

Administrative Assistant

Objective: To apply my skills where my knowledge, ability, and experience will add value to your organization.

Skill Highlights

Knowledge of Windows 11, Internet Explorer, Microsoft Edge, Microsoft Word, Excel, Microsoft Teams, Microsoft Outlook,

Adobe Acrobat, PEIMS, Kronos, NeoGov, 10-key by touch, type 50-55 wpm,

Customer Service Relations Bilingual-Spanish

Detail-oriented with a strong commitment to accuracy Punctual & Dependable

Ability to work independently in high-stress situations High attention to accuracy

Ability to work on multiple projects simultaneously Strong research skills

Aptitude for working with computers Collaborative team player

Excellent influencing & negotiating skills Ability to prioritize own work

Williamson County Sheriff 9/2/2023 - Present

Sr. Administrative Assistant Georgetown, Texas 78626

Manage day-to-day recruiting coordination activities for open positions.

Coordinate interviews and candidate communication.

Maintain applicant workflows and records

Communicate with hiring managers throughout the hiring process.

Prepare conditional and offer letters, create new employee badges, and conduct uniform fittings.

Prepare onboarding documentation and employee files

Ensure completion of pre-employment and boarding requirements.

Collaborate with the payroll department to ensure accurate processing of employee timecards.

Submit orders for keys, software, and applications for new hires and current employees.

Williamson County Sheriff 9/2/2012 – 09/1/2023

Administrative Tech- Jail Georgetown, Texas 78626

Responds to inquiries from the public and other agencies via telephone, fax, electronic communication, and in person.

Responsible for inmates’ personal items and clothing.

Initiates and audits files for accuracy of date entry, paperwork, sentencing, and release information.

Verified completion and accuracy of booking sheet, warrants, and bail information.

Maintain and update information accurately in the computer system.

Handled large sums of money for prisoner cash accounts and bail, ensuring meticulous record-keeping

Initiate and maintain receipts for inmate property items coming into or going out of the jail.

Provide training or technical assistance to new employees.

Attendance Specialist 08/9/2010 - 06/1/2011

Cedar Ridge High School Round Rock, Texas 78664

Collect and enter students’ attendance and PEIMS data into the database and verify accuracy in accordance with Texas Education Agency (TEA) standards.

Generate and distribute excessive absence and tardy letters or other attendance-related letters.

Prepare and print reports, including attendance reports, personnel rosters, and verification reports.

Maintain physical and computerized records, including student cumulative folders, class roster, and student attendance.

Assisted parents, students, and faculty with questions and concerns regarding student information and attendance. Perform skilled word processing, data entry, answer the telephone, and assist visitors;

Maintain confidentiality.

Collect fees for loss of books.

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Annette Martinez

Office Assistant, Special Education 04/8/2009 – 06/1//2010

Hopewell Middle School Round Rock, Texas 78664

Supported the Special Education ARD Facilitator with routine clerical tasks.

Created and organized documents for Special Education files.

Coordinated scheduling ARD meetings and facilitated the distribution of ARD Notices to parents.

Assist parents and faculty with resolving issues and concerns in a timely manner.

Screen telephone calls to appropriate staff.

Greet and direct parents to the conference room for their meeting.

Maintain confidentiality.

Administrative Receptionist 08/6/2008 – 04/6/2009

J.B. Connally High School Austin, Texas 78753

Process new student registration enrollments, student transfers, and student withdrawals.

Prepare, maintain, and secure students’ permanent records and files.

Verify and obtain unofficial and official transcripts for students.

Printed and collected payment for transcript requests

Update student demographics.

Provide office and administrative support for counselors.

Place and screen telephone calls for counselors; relay information and keep school/department, staff

informed of matters.

Maintain daily appointments for school psychologists.

Attend to visitors and assist other staff in the organization with their enquiries.

Receive and process incoming and outgoing mail.

Assign student aide daily assignments or projects.

Perform other duties as assigned; maintain confidentiality.

Maintain confidentiality.

Human Resources Assistance 02/2/2005 – 07/16/2008

Intelligent Reasoning’s Systems, Inc. Austin, Texas 78728

Provide administrative support in Human Resources.

Coordinate benefits packets for new hires.

Conduct new benefits orientation.

Schedule online travel and hotel arrangements.

Schedule luncheons for meetings.

Assist the hiring recruiter with background checks and employment verifications.

Process employees’ status change forms and maintain employees' files.

Prepared forms for the HR and Finance departments for employees' change of salary insurance benefits.

Responsible for tracking monthly insurance benefits plans.

Serve as a liaison between IRSI and the benefit broker.

Track employees’ attendance and sick leave.

Maintain/order office supplies.

Responsible for returning office supplies to vendors and confirming return credit.

Maintain confidentiality.

EDUCATION

Graduated from Diamond Hill Jarvis, Fort Worth, Texas

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