Estimating & Administrative Specialist
Resume:
MQ Melania Quinto
Coeymans Hollow, NY ***** 518-***-****
*******.******@*****.***
PROFESSIONAL
SUMMARY
Professional office support specialist with extensive experience in administrative functions and office management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and collaborative mindset ensure seamless team operations and goal achievement. SKILLS • Microsoft Excel • Microsoft PowerPoint
• Microsoft Word • Data Entry Software
• Payroll process • Invoicing and payments
• Project scheduling • Material takeoffs
• Proposal writing • Subcontractor coordination
WORK HISTORY ESTIMATING COORDINATOR 03/2026 to CURRENT Crisafulli Mechanical LLC. Albany NY
• Prepared, filed, and maintained all bid-related documentation, ensuring accuracy and compliance with project requirements.
• Developed proposal packages for the estimating team and coordinated with customers, subcontractors, and general contractors throughout the bidding process.
• Attended public bid openings and managed schedules to ensure timely bid submissions and representation during bid openings.
• Maintained and updated comprehensive bid schedules to track deadlines, submissions, and project milestones.
• Identified and pursued new project opportunities by researching upcoming work and communicating with general contractors regarding open bids.
• Managed senior staff calendars and coordinated on-site estimate appointments and project meetings.
• Utilized PipelineSuite to distribute bid invitations, communicate with vendors, and track subcontractor participation.
ADMINISTRATIVE ASSISTANT 09/2025 to CURRENT
Carver Companies LLC Coeymans, NY
Developed and maintained filing systems, ensuring organized access to critical documents and information.
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Implemented office procedures that improved operational efficiency and reduced administrative errors.
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Ensured accurate record-keeping with diligent data entry and database management for vital company information.
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Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
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• Assisted coworkers and staff members with special tasks on daily basis. ADMINISTRATIVE ASSISTANT 05/2024 to 08/2025
Concordia Mechanical LLC. Delmar, NY
Developed strategic financial plans to support company growth and achieve long-term objectives.
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Directed budget development, budgetary controls and recordkeeping to make informed financial decisions.
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Collaborated with executive leadership to establish budgetary guidelines and allocate resources efficiently across organization.
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Ensured accurate record-keeping with diligent data entry and database management for vital company information.
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Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
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BARTENDER/SERVER 01/2019 to 05/2025
Track 32 Italian Pub Feura Bush, NY
Developed strategic financial plans to support company growth and achieve long-term objectives.
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Directed budget development, budgetary controls and recordkeeping to make informed financial decisions.
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Collaborated with executive leadership to establish budgetary guidelines and allocate resources efficiently across organization.
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Ensured accurate record-keeping with diligent data entry and database management for vital company information.
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Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
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Contributed to successful bidding processes by accurately estimating costs and required resources for prospective projects.
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Streamlined task completion by accurately estimating required time for each project based on building size and window count.
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Assisted project managers in estimating materials needed for projects, ensuring accurate ordering and availability of supplies.
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EDUCATION Some College (No Degree) Business Administration 05/2025 Hudson Valley Community College, Troy, NY
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