Virtual Assistant & Administrative Support Leader

JODI A. BEATTY

Virtual Assistant Executive Administrative Support Remote Operations

Graham, WA 253-***-**** **********@*****.*** LinkedIn: linkedin.com/in/jodi-beatty

PROFESSIONAL SUMMARY

Detail-oriented administrative professional with over 10 years of experience supporting senior leaders across healthcare, education, legal, and mission-driven organizations, including 5 years in fully remote work. Strong background in calendar management, correspondence, meeting coordination, document preparation, online research, reporting, and day-to-day administrative support. Proficient in Microsoft Office 365, Google Workspace, Zoom, Teams, SharePoint, and virtual collaboration tools, with a consistent record of improving efficiency and accuracy.

CORE QUALIFICATIONS

Calendar and schedule management

Email and correspondence support

Meeting and appointment coordination

Online research and report preparation

Document management and records support

Strong written and verbal communication

Multitasking and priority management

Confidentiality and professional discretion

Microsoft Office 365 and Google Workspace

Zoom, Teams, Outlook, Gmail, and SharePoint

CAREER NOTE: Providing family caregiving since January 2025 while maintaining administrative readiness through schedule coordination, records management, and use of remote productivity tools in a dedicated home office.

EXPERIENCE

Providence, Renton, WA Remote October 2015 – April 2025

Major nonprofit healthcare organization across seven states

Executive Assistant Senior Administrative Assistant

Managed complex calendars, schedules, and executive priorities across time zones.

Coordinated meetings, appointments, retreats, agendas, materials, and follow-up items.

Supported email, executive correspondence, briefing materials, and document workflows.

Conducted administrative research, maintained databases, and prepared reports that improved data accuracy by 70%.

Optimized document management and workflows, increasing operational efficiency by 45%.

Coordinated domestic and international travel logistics and virtual collaboration support.

Conmed/Correct Care Solutions, Tacoma, WA January 2014 – August 2015

Correctional healthcare provider at the Pierce County Jail

Administrative Assistant

Maintained schedules, records, and operational documentation.

Coordinated meetings, prepared materials, and handled expense-related support.

Assisted with administrative processes during leadership transitions.

Maintained databases and reporting documentation to strengthen accuracy and oversight.

University of Puget Sound, Tacoma, WA July 2012 – January 2014

Private liberal arts university

Alumni & Parent Relations Assistant

Coordinated calendars, event schedules, communications, and meeting logistics.

Maintained databases and prepared reports supporting outreach and engagement.

Served as a liaison with internal and external stakeholders.

Phelps Dunbar, LLP, New Orleans, LA February 2008 – March 2012

Large multi-state law firm

Administrative Assistant

Managed vendor documentation, contract tracking, and administrative records.

Supported office operations through communication, coordination, and timely follow-through.

Designed an invoice auditing process that identified billing errors and generated thousands in savings.

EDUCATION

• High School Diploma – Gulfport East High School

• Additional professional development in leadership support, strategic planning, technology-enabled productivity, and administrative operations

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