Administrative Assistant.
Resume:
Linda Demotts
Contact
Menomonie, WI *****
************@*****.***
Profile
Administrative professional with 25+ years of experience supporting district operations, coordinating staffing and communications, and improving processes through technology and innovation. Known for exceptional organization, professionalism, and customer service. Seeking a flexible part-time, remote, or hybrid opportunity where strong administrative, technical, and interpersonal skills can add value to an organization.
Education
University of Wisconsin
at River Falls & Stevens Point
Courses in Education
Spring Valley High School
Spring Valley, WI
High School Diploma
Core Competencies
Customer Service
Teamwork & Leadership
Document Management
Prioritization
Proofreading & Editing
Interpersonal Relationships
Regulatory Compliance
High-Pressure Settings
Strong attention to Detail
Time Management
Excellent Verbal and Written Communication
Conflict Resolution
Friendly Demeanor
Trustworthy
Resourcefulness
Strong Decision-making Skills
Stress Management
Professional Development
The Conference for Administrative Assistants, Fred Pryor Seminars, 2015
Microsoft Access for Beginners, Fred Pryor Seminars, 2014
Diversity Training Seminar, Baldwin-Woodville Area School District, 2012
Technology Skills
Microsoft Office (Word, Excel, PowerPoint, Outlook, Access)
Google Workspace
Skyward
Windows Operating Systems
Database Systems
Internet Research
Email Communication
Social Media Platforms (Facebook & Twitter)
Volunteer Work
Support individuals struggling with homelessness, hunger, and poverty by volunteering for Union Gospel Mission and Feed My Starving Children
Experience
Baldwin-Woodville Area School District • 2000—05/2026
Assistant to Business Manager
●Supported the Business Manager with daily financial operations, including bank reconciliations, accounts payable/receivable, month-end activities, and year-end reporting.
●Assisted with 1099 preparation, maintained W-9 documentation, and ensured accurate financial and administrative records.
●Managed student lunch payment processing and food service account collections while providing timely support to staff, vendors, and families.
●Performed data entry, filing, record-keeping, and confidential document management with a high degree of accuracy and discretion in a fast-paced environment.
●Utilized Microsoft Office, Google Workspace, Excel, Skyward, and office equipment to support administrative and financial operations.
●Collaborated closely with the Business Manager and school staff to maintain efficient office operations, coordinate documents and event materials, support school safety procedures, and provide exceptional customer service.
District Substitute Coordinator
Clerical Assistant to the Superintendent, Bookkeeper, & Maintenance Supervisor
●Ensure smooth operations within a busy K-12 school district catering to approximately 1600 students and consisting of 220 staff by coordinating substitute coverage for all teachers/support staff while at the same time providing administrative assistance to District Administrator/staff.
●Maintain and apply knowledge of highly specific laws and regulations governing state administration of public schools.
● Streamline communication across busy, diverse environment by supporting internal/external customers, including clients, vendors, and visitors both face-to-face and via phone/email.
●Strengthen customer-focused culture by professionally and effectively answering and transferring up to 50+ incoming calls daily on a multi-line phone system.
●Uphold privacy laws and internal regulations by appropriately managing sensitive and confidential information, including staff background checks.
●Promote a positive image of the school district by interacting with and providing assistance to parents and members of the community.
●Simplify and automate multiple administrative functions by using various technologies, such as Internet, email, and database systems, to enter/retrieve information.
●Demonstrate strong attention to detail while preparing and updating documents, including administrative forms, staff directories, purchase or ders, memos/letters, and staff records.
●Support effective financial management by coordinating billing, entering receipts and cash payments, and running month and year-end reports.
●Reduce costs while managing office budget, including researching and purchasing office equipment and supplies.
●Improve efficiency by maintaining filing and mail management systems. Maintain driving records for all school vehicle drivers and background check database for all employees.
● Optimize productivity by setting up and coordinating meetings and conferences, including scheduling and preparing for meetings and conferences. Attend meetings to record minutes.
●Prevent delays and complications in staff travel by registering staff for workshops, conventions, and coordinating accommodations.
Key Accomplishments
●Ensure fast coverage of absent teachers by managing substitute scheduling for entire district, including managing/maintaining up-to-date sub list and fielding after-hour calls.
●Maintain qualified pool of substitute teachers, including recruiting potential hires, accepting and reviewing applications and references, processing background checks, and keeping records.
●Recognized by supervisor for demonstrating warmth and respect during interactions with multiple stakeholders, including parents and the community.
●Simplified billing process for district chil d care center by implementing updated computer system that allowed parents to make online payments.
●Revamped emergency school closing procedures to align with emerging technologies and changing needs. Coordinate/execute school closure announcements to the community and media.
Previous Experience
Hampton Inn- Front Desk/Night Audit
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