Executive Assistant to C-Suite Leaders

Katie Blank

Western Suburbs, Chicago, IL

Email: ***************@*****.***

Cell: 574-***-****

SUMMARY

Executive Assistant providing trusted, high-level support to C-suite executives and Vice Presidents. Strategic partner recognized for discretion, sound judgment, and management of highly confidential matters. Expert in complex calendar and travel management, meeting governance, executive communications, and HR/people operations in fast-paced, matrixed environments.

PROFESSIONAL EXPERIENCE

Executive Administrative Assistant- Global VP Quality and Regulatory Affairs

March 2026 – Current (Contract)

Providing executive assistant to provide administrative support to senior leadership, who plays a vital role in managing the day-to-day activities for our leaders and the overall organization.

Provide high level administrative support to VP level executives

Provide high level administrative support to members of executive leadership team

Maintain and coordinate complex calendar schedules

Coordinate travel (domestic and international) including flights, hotels and transportation needs

Expense report execution and completion

Execute heavy onsite meeting coordination including detailed meeting preparation

Proactive management of schedules and protecting the time of the executive and their team

Maintain a high level of confidentiality, professionalism and integrity across all levels of interaction

Manage special projects when requested that involve a high level of logistical thought

Liaison with EA Team Lead on executive related internal and external meetings, strategic initiatives and events as requested

Provide backup support to other executive assistants as needed for meetings and coverage as well as front desk coverage when needed

Executive Administrative Assistant- to CEO (Short-Term Contract-Hybrid)

Rensa Filtration LLC

December 2025 – Jan. 2026

Provided C-Suite level administrative, operational, and systems support to the Founder/CEO of Rensa Filtration LLC, and the ELT & SLT, and office manager, serving as the gatekeeper, administrative point of contact and liaison with internal and external stakeholders.

Proactively managed complex executive calendars, schedules, and priorities; resolved conflicts and ensured efficient meeting coordination in partnership with executive leadership administrators

Managed all personal appointments, travel, and offsite dinners for CEO’s family members

Coordinated complex and heavy domestic and international travel, conference registrations, and itineraries; supported travel and office arrangements for visiting executives and employees

Prepared, submitted, and tracked expense reports, purchase requisitions, and check requests in compliance with corporate policies

Planned and executed departmental onsite and offsite meetings and events, managing facilities, catering, and virtual meeting logistics

Prepared executive agendas, materials, presentations, and meeting minutes; drafted and edited routine and confidential correspondence

Tracked special projects and initiatives to completion, making recommendations to improve administrative efficiency

Exercised a high degree of diplomacy, discretion, and professionalism in handling confidential and sensitive information

Served as a key gatekeeper, and managed the office, fielding and directing inquiries from internal and external stakeholders

Break-took a break to refocus career

March 2025 – December 2025

Administrative Assistant III (Short-Term Contract-Remote)

AbbVie – Allergan Aesthetics Clinical Development & Scientific Inn. & Skincare R&D

January 2025 – March 2025

Provided senior-level administrative, operational, and systems support to the Vice President and Head of Clinical Development & Scientific Innovation and Skincare R&D, serving as the principal administrative point of contact and liaison with internal and external stakeholders.

Proactively managed complex executive calendars, schedules, and priorities; resolved conflicts and ensured efficient meeting coordination in partnership with senior leadership administrators

Coordinated complex domestic and international travel, conference registrations, and itineraries; supported travel and office arrangements for visiting executives and employees

Prepared, submitted, and tracked expense reports, purchase requisitions, and check requests in compliance with corporate policies

Planned and executed departmental onsite and offsite meetings and events, managing facilities, catering, and virtual meeting logistics

Prepared executive agendas, materials, presentations, and meeting minutes; drafted and edited routine and confidential correspondence

Maintained organizational charts, contact lists, and departmental documentation

Tracked special projects and initiatives to completion, making recommendations to improve administrative efficiency

Exercised a high degree of diplomacy, discretion, and professionalism in handling confidential and sensitive information

Served as a key gatekeeper, fielding and directing inquiries from internal and external stakeholders

Administrative Assistant – Transition Team Project (Contract)

University of Chicago at Fermilab Batavia, IL

October 2024 – December 2024

Provided confidential administrative support to the Special Projects Transition Team, supporting complex, multi-phase transition initiatives within a Department of Energy environment.

Served as first point of contact for the department, providing professional support with appropriate urgency

Supported Transition Managers across pre-transition planning, execution, governance, communications, and closeout activities

Created, revised, converted, and maintained documentation in Word, Excel, PDF, and SharePoint

Managed calendaring, correspondence, travel arrangements, and meeting coordination

Resolved routine and non-routine inquiries while maintaining strict confidentiality

Executive Assistant – Owner/CEO, COO & HR (Contract)

G&W Electric Bolingbrook, IL

August 2023 – May 2024

Provided C-suite executive support and served as the primary liaison to internal and external stakeholders on behalf of the Owner/CEO and COO.

Managed extremely active executive calendars, complex domestic and international travel, expense reporting, and confidential correspondence

Acted as administrative liaison to the board of directors and advisory board, coordinating meetings, materials, and travel arrangements

Supported executive outreach, external relations, and special projects requiring sound judgment and discretion

Anticipated executive needs, prioritized competing demands, and managed sensitive matters with professionalism

Partnered closely with executive leadership to ensure awareness of upcoming commitments and environmental risks

Drafted executive correspondence and documentation to support leadership effectiveness

HR Coordinator / Recruiter (Fully Remote, Contract)

College of American Pathologists Northfield, IL

June 2022 – February 2023

Provided full-cycle recruiting and HR administrative support, partnering closely with HR Business Partners and hiring managers.

Managed sourcing, phone screening, interview scheduling, and candidate communications through Ceridian Dayforce ATS

Coordinated background checks, offer letters, and onboarding activities through first day of employment

Tracked requisitions, candidate travel expenses, and hiring metrics

Supported cross-functional HR initiatives and employee programs

HR Administrator – Recruiting (Contract)

Elgin Sweeper Elgin, IL

March 2022 – May 2022

Provided full-cycle recruiting and HR administrative support, partnering closely with HR Business Partners and hiring managers.

Delivered full-cycle recruiting support using UltiPro ATS

Conducted phone screens, interview scheduling, and candidate coordination

Partnered with HR leadership on hiring decisions and onboarding processes

Executive Assistant (Contract)

PeopleReady Schaumburg, IL

May 2019 – May 2021

Provided executive-level administrative support to the Executive Team, serving as liaison to boards, advisory groups, and senior management while overseeing special projects.

Sabbatical – Career Break

September 2017 – April 2019

Completed volunteer projects addressing community needs and fostering teamwork

Pursued self-directed professional development and skill enhancement

Gained adaptability and global perspective through travel

Executive Assistant to CEO, CRO & VP HR (Contract)

Revenue Storm LLC Schaumburg, IL

June 2017 – August 2017

Executive Assistant (Contract)

AbbVie North Chicago, IL

December 2016 – March 2017

Additional Executive Administrative & HR Experiences

Executive Assistant, Sears Holdings Corporation

Business Systems Analyst (Contract), Abbott Laboratories

Senior Administrative Assistant, Takeda Pharmaceuticals

Executive Assistant – VP of Human Resources, Zebra Technologies

Human Resources Coordinator, ACCO Brands

TECHNOLOGY & SYSTEMS

Microsoft Office 365, Excel, Word, PowerPoint, Outlook, and Teams. Visio, Project &

Publisher, Lotus Notes V8.5, Google Sheets & Docs, SharePoint, Concur, RIMS, Get There Travel, Zoom, InterCall & Live Meeting, Tele-Presence, Webex, iCIMS, Oracle & Discover, Bullhorn/Workday, ADP, Salesforce, SAP, Ceridian; Dayforce, UltiPro, Zip Recruiter, Goldmine & PC Recruiter, Textus, RMS (Record Management); Artiva, CDMS, Adobe Acrobat/PDF Writer, OPI Reporting; Zinc, Citrix, Packet Tracker, Service Now, Succeed, Ariba, GameOn, & Soundboard & Qualtrics. Social Media Apps: LinkedIn, Twitter, Facebook, Facebook Marketplace, Pinterest, Instant Messenger, Snapchat, Instagram, YouTube & Online Video Streaming; Drop Box, Google Docs, Amazon and eBay.

Missionary Youth Leader

St. Anne's Catholic Church - Barrington, IL

July 2014 to July 2017

Missionary Volunteer-Annually

Caring Hands Org. - Yorkville, IL

July 2024 to current

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