Executive Assistant to CTO / Project Coordinator Pro

AKSHAY G NAIR

+91-954******* ️ *************@*****.*** Akshay G Nair LinkedIn

Target Role: Associate Project Manager / Project Coordinator/EA

Credentials: PMP® Candidate

Professional Brief

"Results-driven project coordination professional and PMP® Candidate with an exam timeline of July 2026. and results-driven professional with extensive experience in project coordination, business analysis, and stakeholder management across global cross-functional teams. Proven track record of interfacing with C-suite executives, gathering requirements, and tracking deliverables from planning through to implementation. Adept at driving operational efficiency, managing project priorities, and facilitating client communications to deliver successful project outcomes.

Project Management & Core Competencies

Stakeholder & Change Management: Proven track record of interfacing and collaborating directly with C-Suite executives (CTO, CFO, VP, Directors) both internally and client-facing to align project objectives.

Project Coordination & Product Launches: Experienced in cross-functional coordination, managing executive communications, and supporting new product launches from conception to client delivery.

Resource & Onboarding Management: Supported HR and resource management initiatives by leading technical (IT) onboarding processes and conducting candidate interviews.

Global Operations & Cross-Cultural Delivery: Adept at navigating cross-border processes and managing timelines across diverse global regions (US, UK, Germany, China, and GMT time zones).

Business Analysis & Data Management: Strong expertise in Requirements Analysis, data gathering, and discrete information management with high attention to detail.

Tools & Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Visio, Access) and modern project collaboration tools.

Multilingual Communication: Exceptional written, verbal, and presentation skills with professional fluency in English, Malayalam, and Hindi.

CURRENT WORK EXPERIENCE

Company: VGL Global Limited.

Designation: Executive Assistant to CTO & VP

Duration: Jan 2021- Present

️ Support C-level executives across global regions (US, UK, Germany, and China) through executive operations, strategic calendar management, stakeholder communication, travel coordination, and business planning activities.

️ Coordinate cross-functional projects and business initiatives by collaborating with product, engineering, HR, sales, and leadership teams to support organizational objectives and project execution.

️ Track project action items, deliverables, milestones, and stakeholder commitments while ensuring timely follow-ups, visibility, and alignment across teams.

️ Participate in project discussions, sprint reviews, leadership meetings, and status updates by gathering progress reports, consolidating information, and supporting executive decision-making.

️ Act as a key liaison between leadership, internal teams, clients, and vendors, facilitating stakeholder communication, issue resolution, and cross-functional collaboration.

️ Support IT recruitment, onboarding initiatives, and operational processes in partnership with HR and hiring managers while maintaining accurate documentation and compliance.

️ Prepare executive dashboards, reports, presentations, meeting summaries, and business documentation to support project tracking, governance, and strategic planning.

️ Leverage AI-powered and digital productivity tools to enhance research, reporting, documentation, workflow efficiency, and operational effectiveness.

️ Manage multiple priorities in dynamic environments, contributing to project coordination, process improvement, operational excellence, and successful business outcomes.

Company: A3 Logics India Pvt Ltd

Designation: Product Support Analyst

Duration: Sep 2018- Jan 2021

Application: Teemwurk ERP, JIRA, Freshdesk,US Healthcare (HIPAA)

•Requirement Gathering & Scope: Acted as the primary client-facing technical resource for business requirement gathering; authored and finalized Statements of Work (SOWs) to define project scope and deliverables.

• Project Communication: Facilitated critical project lifecycle meetings, including client kick-offs, weekly status updates, system modeling, and cross-functional team transition calls.

• Process Improvement & Testing: Identified and implemented EDI process improvements; coordinated with QA/development teams during testing and release cycles to optimize system interfaces.

•Implementation & Delivery: Provided end-to-end go-live assistance, transitioning clients smoothly from implementation to post-launch support and maintenance.

Concentrix Senior Practitioner

July 2017 – Aug 2018

Cross-Functional Solution Delivery: Selected for the premium "Sprint" telecom project, resolving complex technical, billing, and service queries across multiple workflows to deliver end-to-end customer resolutions.

Company: Retina Software Pvt Ltd

Designation: Senior Technical Support Executive

October 2013 – Feb 2017

Application: Zen desk, Freshdesk, monitoring applications (used/tested on various platforms iOS, Blackberry and Android, Windows and Mac)

Agile Collaboration & Testing: Partnered closely with engineering and architecture teams within an Agile framework to evaluate technical designs, perform root-cause analysis, and test multi-platform applications (iOS, Android, Windows, Mac).

Process Improvement: Monitored end-to-end process workflows, identifying bottlenecks and implementing performance measures to maximize customer satisfaction.

Team Training: Onboarded and trained new team members on operational protocols and product workflows to ensure team efficiency.

EDUCATION DETAILS

B. Tech (Mechanical)

Poornima Group of Institutions, 2013.

EXTRA CURRICULAR ACTIVITIES

Second prize in debate at National Level Literary Festival at RCEW Jaipur.

First prize in debate competition at college level.

Stage coordinator, anchor at college Tech fests.

Keen geopolitics observer.

DECLARATION

I, Akshay G Nair, hereby declare that the information contained herein is true and correct to the best of my knowledge and belief.

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