Versatile Office Manager and Executive Assistant

Tania Michele Rupple

Baton Rouge, La *****, 225-***-****

Professional Summary

Versatile and results-driven Office Manager and Executive Assistant with over a decade of experience optimizing business operations, financial processes, and human resources. Proven track record in managing full-cycle accounts payable and receivable, administering high-volume payroll, and ensuring strict regulatory safety compliance. Highly adaptable professional who thrives in fast-paced, high-challenge environments, balancing collaborative team leadership with independent, detail-oriented execution to drive organizational efficiency.

Core Competencies

• Financial Management: Accounts Payable (A/P), Accounts Receivable (A/R), Invoice Tracking, Commercial Billing

• Payroll & HR: High-Volume Payroll (100+ employees), Timekeeping, New Hire Onboarding, TWC Records

• Operations & Logistics: Dispatching, Scheduling, Resource Allocation, Customer Service Excellence

• Compliance & Safety: Audit Readiness, ISNetworld, PICS, Browz, Certificate of Insurance (COI) Verification

• Software Expertise: QuickBooks Enterprise Accountant, QuickBooks Payroll, QuickBooks Payments

Professional Experience

Certified Private Caregiver Self-Employed / Cast A Line Private Sitters Dec 2022 to Present

• Provide compassionate, individualized in-home care for multiple clients, including elderly individuals and patients with physical or cognitive limitations.

• Assist with activities of daily living (ADLs), including bathing, dressing, grooming, toileting, and mobility support. Monitor and document changes in clients’ physical, emotional, and mental well-being, reporting concerns to family members and healthcare professionals.

• Administer medication reminders and ensure adherence to prescribed care plans.

• Prepare nutritious meals, assist with feeding when necessary, and maintained a clean, safe living environment.

• Provide companionship, emotional support, and transportation to medical appointments, errands, and social activities.

• Assist with light housekeeping, laundry, and household organization to promote client comfort and independence.

• Maintain client confidentiality while demonstrating professionalism, patience, and strong communication skills.

Office Manager Haynes & Company LLC July 2022 – December 2022

• Managed core financial operations, overseeing accurate processing and tracking of accounts payable and accounts receivable.

• Streamlined the invoicing pipeline by systematically creating, documenting, and reconciling client payments.

• Administered payroll and timekeeping operations for project managers and corporate office personnel.

Office Manager Loop Mechanical January 2022 – July 2022

• Facilitated end-to-end invoice tracking, accounts payable, accounts receivable, and corporate document organization.

• Collaborated with General Contractors to manage payment applications, formal contract agreements, and compliance verification for certificates of insurance

(COIs).

• Directed front-office logistics, including phone communications, appointment scheduling, and customer service.

• Received inbound client service requests and efficiently dispatched field technicians to optimize response times.

• Drafted and generated finalized Preventative Maintenance Agreements to secure client signatures and renewals.

Safety, HR & Accounting Coordinator Chem-Tray Service Corporation 2015 – 2017

• Accounting: Directed full-charge accounts payable and accounts receivable functions simultaneously across two corporate entities.

• Human Resources: Executed weekly payroll processing for a workforce of over 100 employees, managed new hire setups, and maintained applicant tracking and Texas Workforce Commission (TWC) records.

• Safety Compliance: Maintained a comprehensive database of employee training credentials and scheduled site-specific training modules for rapid-response turnarounds.

• Vendor Portals: Managed strict safety record compliance across specialized client portals, including ISNetworld, PICS, and Browz.

Executive Assistant & Trainer Safety Advantage (Channelview, TX) 2009 – 2014

• Delivered high-level administrative support to the Chief Executive Officer and senior management team to streamline daily operations.

• Orchestrated executive schedules, communications, and critical corporate documentation.

Education & Certifications

• QuickBooks Enterprise Accountant Certification

• QuickBooks Payroll & Payments Specialist

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