Executive Assistant to C-Suite Leaders in Biotech

BRANDT ROEBUCK

San Diego, CA • 760-***-**** • ***********@*****.*** LinkedIn: www.linkedin.com/in/brandtroebuck

Summary

Result-driven Executive Assistant and Administrative Operations professional with 18+ years of experience supporting C-Suite executives and senior leadership across biotechnology, healthcare, and life sciences organizations. Expertise in complex calendar management, board support, travel coordination, events logistics, and streamlining administrative workflows. Recognized for proactive problem-solving, confidentiality, initiative, and seamless cross-functional collaboration in fast-paced, deadline-driven environments.

CORE COMPETENCIES

Executive Administrative Support • C-Suite Support • Global Calendar Management • Travel & Expense Management • Board & Committee Support • Meeting & Event Coordination • Contract & PO Processing • Cross-Functional Communication • Process Improvement • Operational Efficiency • Problem Solving • Multi-Tasking Competing Priorities • Project Coordination • Active Listening Skills • Balanced Work Integrity

TECHNICAL SKILLS

Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), SAP, SharePoint, Salesforce, Veeva, NetSuite, Concur, Coupa, Diligent, Agiloft, Zoom, MS Teams, Internet/Web Navigation, Blackbaud Raiser’s Edge and Copilot AI

PROFESSIONAL EXPERIENCE

Sharp HealthCare Foundation – San Diego, CA (ASK Consulting – Contract Completed) Dec 2025 – Mar 2026

Executive Assistant

Provided proactive administrative support to the CEO for three (3) foundations and direct reports.

Coordinated logistics for bi-monthly Board of Directors meetings and other foundation meetings.

Manage daily office operations to support fundraising initiatives such as Doctor’s Day and Guardian Angels.

Supported the finance team with donation processing and maintained donor records using Raiser’s Edge.

Standardized and streamlined workflows and developed an Executive Administrative handbook for the position.

Aspen Neuroscience – San Diego, CA (Planet Pharma – Contract Completed) Feb 2025 – Nov 2025

Executive Assistant

Supported EVP, Therapeutic Leader, Chief Regulatory Officer, and cross-functional teams in multiple time zones.

Proactively managed complex calendars and resolved scheduling conflicts.

Coordinated high-complexity meetings, department events, and on-site KOL sessions.

Managed travel logistics and expense processing using SVB.

Processed contracts and POs using Agiloft and NetSuite.

Neurocrine Biosciences – San Diego, CA Aug 2024 –Jan 2025

Senior Coordinator, Marketing

Provided administrative support to the Executive Director of Marketing and the marketing leadership team.

Managed six executive calendars, resolved scheduling conflicts, and improved productivity by 35%.

Processed contracts using Agiloft, Coupa, and DocuSign; tracking requests from submission to finalization.

Coordinated brand meetings, quarterly workshops, and monthly team meetings for 50+ employees.

Maravai LifeSciences – Sorrento Valley, CA Feb 2023 – Mar 2024

Executive Assistant (Company Reorg)

Supported CCO and Vice Presidents of Marketing and Business Development across multiple time zones, ensuring that they had all the necessary documents and information for productive meetings.

Managed complex calendars, resolving scheduling conflicts and balancing competing priorities and followed up with key people of changes.

Coordinated strategy meetings, staff meetings, and vendor/customer visits, ensuring the necessary documents and information for productive meetings.

Organized domestic/international travel and managed company credit card expenses in NetSuite.

Oversaw budget expenditures and implemented cost containment strategies for marketing semi-annual all-hands and off-site workshops, and coordinated materials/logistical details for various projects and events.

Mirati Therapeutics – San Diego, CA Aug 2020 – Feb 2023

Executive Assistant

Delivered exceptional administrative support to the SVP of Integrative Sciences and VPs of Regulatory Affairs and Clinical Operations, skillfully navigating the challenges of coordinating activities across various time zones.

Managed heavy calendars across global time zones in Microsoft Outlook in seamless manner.

Coordinated internal/external meetings and supported Zoom/Webex/MS Teams events.

Processed expense reports and managed travel arrangements using Concur.

Huya Bioscience International – Del Mar, CA Sept 2019 – Apr 2020

Executive Assistant, C-Suite (Covid-19 Layoff)

Supported the President, CCO, SVP, and Head of Strategy/Business Development.

Managed confidential meetings, investor relations, and Board preparation materials.

Coordinated global calendar schedules and executive priorities.

AMN Healthcare – Del Mar, CA Apr 2018 – 9/2019

Sr. Executive Assistant to CFO (C-Suite relocated corporate office to Dallas, TX)

Provided executive support to C-suite leaders by managing a variety of confidential administrative tasks.

Oversaw all travel arrangements and maintained accurate expense reports.

Coordinated quarterly reviews for seven divisions, ensuring effective business assessments.

Organized nine Audit Committee Board meetings each year, collaborating on the preparation of materials for the Executive Committee and the Board of Directors.

Demonstrated exceptional planning skills for investor conferences, meetings, and various on-site and off-site events, contributing to successful organizational engagements.

Orexigen Therapeutics – San Diego, CA Sept 2015 – Apr 2018

Executive Assistant (Company Closed)

Provided comprehensive administrative support to 2 SVPs and 4 VPs, collaborating effectively with team members across various departments for project materials.

Synchronized executives’ calendars adeptly resolved scheduling conflicts and orchestrated all facets of domestic/international travel arrangements, encompassing transportation and accommodations.

Planned, executed, and managed all details of both on-site and off-site meetings and events, ensuring seamless coordination and successful outcomes.

GenMark Diagnostics – Carlsbad, CA Feb 2015 – Aug 2015

Executive Assistant, Sales & Marketing/Marketing Coordinator

Supported three Senior VPs with calendar management, meetings, travel, and expense reports.

Coordinated 23 regional tradeshows: managed logistics, equipment transportation, communication with field representatives, and Salesforce lead tracking

Ionis Pharmaceuticals – Carlsbad CA (Temp Assignment via Sedona Staffing) Mar 2014 – Aug 2014

Department Administrator

Supported VP, Corporate Communications and Investor Relations leadership with travel, expenses, and press release distribution via PRNewswire and NASDAQ.

Life Technologies Invitrogen (Thermo Fisher) – Carlsbad, CA Oct 2004 – Feb 2014

Sr. Administrative Assistant Commercial Sales/Regional Marketing

Supported multiple VPs of Commercial Sales/Regional Marketing with active calendars, travel arrangements,

and expense reporting promptly.

Managed university biotech programs, collaborated with vendors, and managed a $91K budget.

Developed the Americas Sales intranet with IT collaboration.

Reduced onboarding delays of company equipment to field sales reps from 2 weeks to day one.

Coordinated and assisted with sales training program: hotel contract negotiations, communicated program logistics, and budget management.

Education: BA — Management — Goucher College, Towson, MD

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