Executive Assistant & Operations Leader with 25+ Years

Kimberly Ann Madison

443-***-**** *****************@*****.***

Executive Partner & Operations Leader (25+ Years)

Elite-level Executive Assistant and Administrative Coordinator with deep expertise supporting C-suite executives, Senior Vice Deans, and Boards of Directors across corporate, government, and nonprofit sectors. Specialized in managing highly complex, high-volume calendars and scheduling for multiple principals while proactively preventing conflicts. Proven mastery of end-to-end logistics, including coordinating extensive domestic and international travel, planning major conferences, and preparing executives with detailed meeting materials (agendas, pre-reads). Recognized for exceptional discretion, advanced proficiency in MS Office Suite/QuickBooks, and delivering operational efficiency under tight

Experience

Academic Services Specialist (Contract) Krieger School of Arts & Sciences I August 2025 – October 2025

Provided consultation to deans and faculty regarding Academic Council procedures; gathered and distributed support materials for committees reviewing appointment and promotion cases.

Sr. Administrative Coordinator (Contract) I Carey Business School Baltimore, MD February 2025 – July 2025

Complex Calendar Management: Managed comprehensive calendaring for Senior Vice Dean, two Vice Deans, and an Associate Dean for all internal and external meetings and events.

Logistics & Preparation: Coordinated highly complex, high-volume meetings, including proactively preventing conflicts, maximizing efficiencies, and tactfully resolving scheduling issues.

Strategic Support: Prepared leadership for meetings by compiling agendas, pre-read documents, identifying, and tracking needed follow-up actions.

Process Improvement: Identified, researched, and proposed recommendations to improve efficiency and creative problem-solving support for the Office of the Dean.

Realtime Court Reporter Trustpoint One February 2024 – Present

Reported and edited verbatim oral proceedings of the Senate with high accuracy and proper parliamentary language.

Researched and verified quotations, citations, and dates referenced in debates for accurate records.

Executive Assistant Robert Half Legal, Inc. (Contract Assignment) April 2022 – January 2024

Provided comprehensive administrative support to C-suite executives and the Board of Directors at nonprofit client organizations.

Maintained executive calendars, scheduled appointments, and coordinated all domestic travel arrangements.

Organized and managed logistics for major conferences, board meetings, and other internal/external meetings.

Acted as a liaison for volunteers and managed full-cycle expense reporting.

Verbatim Hearing Reporter Social Security Administration (Government Contractor) March 2014 – May 2023

Supported Administrative Law Judges, digitally recording and transcribing testimonies verbatim during disability hearings.

Conducted pre-hearing equipment checks and guided claimants on required documentation.

Executive Assistant Becton Dickinson Diagnostic Systems February 2005 – June 2007

Supported a Senior VP, Director, and multiple managers with comprehensive administrative and operational tasks.

Coordinated extensive international and domestic travel arrangements for department leadership.

Created departmental Standard Operating Procedure (SOP) flowcharts and updated the departmental intranet to improve internal communication and workflow consistency.

Executive Assistant Kelly Services, Ultimate Staffing, & Office Team (Contract Assignments) June 2007 – June 2009

Provided dedicated administrative support to high-level executives across various organizations.

Scheduled appointments, coordinated travel logistics, organized internal/external meetings, maintained calendars, and submitted expense reports.

Project Assistant & Education Coordinator RTKL & Associates, Inc. April 2003 – January 2004

Provided support to multiple executives, including two Vice Presidents.

Drafted client letters, managed correspondence, and coordinated international travel.

Education

Associate of Science Degree (In Progress) Catonsville Community College Catonsville, MD September 2020 – Present

High School Diploma Baltimore City College Baltimore, MD June 1988

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