Experienced Document Control & Data Entry Specialist
Resume:
Roxanne Bellows *********@*********.***
Education:
Bachelor of Science in Computer Information Systems DeVry Institute of Technology, Irving, TX, June 2002 GPA: 3.70 / 4.00
Summary:
More than 15 years of document control experience on major public projects in the transit, aviation and education industries using a range of electronic document management systems (EDMS). Experience also includes 8 years of IT coordination and training, 2 years of contract administration on the DFW Airport Terminal Expansion and accounts payable, invoice and payroll processing. Document Control experience as part of construction management, program management, contractor and CM/GC teams processing and tracking documents, drawing configuration management, software administration and developing document control systems for projects without software in place. Developed document control procedures and trained staff on processes, and software. Adept at coordinating activities between owners, contractors and engineers and offers a well-rounded skill set including strong computer, documentation, coordination, administrative and oral and written communication skills with accuracy and attention to detail.
Experience:
3/23 – 3/26 AECOM, San Diego, CA
Project Controls Specialist III / Document Control on SUG Program SDG&E Provide Technical Support for end users on the various systems used by the client and AECOM to include access issues, setup of access to the client network and email account including activating the authenticator. Provide basic Administration for AECOM’s SharePoint Site. Establish an approved data and document control system for the SUG Program for accessing, reviewing, approving, disposition, and handoff of all documents, data and software. Identify documents as record or non-records to comply with Records and Information Management policies when disposing and managing records. Our team will be responsible for providing the necessary records for AECOM close-out files. Created a secure folder on the network for the migration of all SharePoint files from the SUG Program to ensure AECOM has all necessary files.
4/16 – 3/23 LKG-CMC Inc., Glendale, CA
Document Control / Database Administrator on MCCTP for SANDAG Part of the Construction Management Team overseeing General Contractor on a $2.2 Billion Light Rail Project. Act as Database Administrator for Prolog Converge Database system. Manage and maintain all drawing documents from the Design Team providing the necessary updates and distribute to the Construction Team. Prepared a centralized Document Control System to become the official repository allowing for all project records that are part of closeout to be stored in one location. A centralized Document Control file structure enables all users a clear and organized file management system.
04/14 – 4/16 Foster CM Group, San Antonio, TX
Controls /Document Control for FWISD CIP Bond Program (AECOM) Contract assignment serving as Document Control Specialist. Manage and maintain all incoming project related documents. Distribute all fully executed documents to the necessary parties. Developed the folder and file naming conventions allowing all end users the ability to manage their files according to the filing structure. Assist Controls Manager with the verification of contract changes ensuring projects remain in budget. Verifying all invoices for accuracy and check that all necessary backup is provided prior to submission to the owner.
05/13 - 03/14 Olivier Inc., Dallas, TX
Document Control Manager
Austin Commercial - Charleston International Airport, TRIP Project Responsible for developing the Document Control processes and procedures for this Terminal Renovation Project ensuring all individuals easy access to all project required documents. Maintain and update architectural drawings allowing all superintendents and field personnel access to the most current construction documents. Train new hires on software related processes and procedures for all incoming and outgoing project related correspondence and documents ensuring documents are distributed and available in a timely manner.
08/05 – 04/13 Robinson Industries, Dallas, TX
Various Roles with Robinson Industries
Accounts Payable and Payroll, Robinson Industries, Dallas, TX (03/12 to 5/13) Entered payroll for all employees and union employees. Prepared monthly union reports ensuring Union Dues were met on time. Verify vendor accounts by reconciling monthly statements and related transactions. Review all invoices for appropriate documentation and approval prior to payment. Assist with other projects as needed.
Document Control Specialist, Robinson Industries, DART GMGC-3 Project (06/07 to 3/12) Process all project required documents and/or correspondence as required, and in a timely manner ensuring no delay to the overall project completion which could result in substantial additional costs. Enter all incoming and outgoing project related correspondence and documents into the document tracking system in order to maintain accurate construction records and ensuring documents are available to the right people when they need them.
Contract Administrator, Robinson Industries, DFW Airport, Small G-Max Contract (08/05-06/07) Review contract documentation for discrepancies and conformance to standards, communicate effectively and clearly, both orally and in writing and in general and technical terms with a wide variety of professional and technical personnel. Verify, track, and reconcile costs related to contracts. Ensure all necessary documents are provided by subcontractors pertaining to any subcontract. Prepare pay requests to owner in order to acquire payment to Robinson and subcontractors in a timely matter.
02/03 – 08/05 Bravo Technical Resources, Dallas, TX Austin Commercial, DFW Airport Terminal D
Provide support to end-users on application software, input data and provide database administration for Prolog Database system. Prepare monthly report for client of a $1.5 billion construction project.
09/02 - 12/02 Independent Consultant
Technical Trainer
New system implementation. 90% Travel to branch locations installing hardware, software and delivering training to all end-users. Provide on-site support during first live use of the system. Developed a solid understanding of the client’s business operations.
02/02 - 07/02 Venturi Technology Partners, Dallas, TX Technical Trainer, (Contract Assignment)
Extensive travel to deliver training as needed for end-users and senior managers to providing all staff knowledge of systems prior to implementation. Conduct customized training for POS Systems, Customer Service Management software and all other Proprietary systems.
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