Proposal Manager - Government Biz Analyst with 3+ yrs Experience

Roma Patel

Houston, TX *************@*****.*** 216-***-**** linkedin.com/in/roma-patel-b787b8260

PROFESSIONAL SUMMARY

Proposal Manager and Business Analyst with 3+ years of dedicated proposal coordination and RFP/RFQ/RFI management experience across 100+ government solicitations representing $125M+ in committed contract value. Manage end-to-end proposal execution — proposal schedules, outlines, compliance matrices, content development, stakeholder coordination, and submission — for federal civilian, DoD-adjacent, and municipal procurement vehicles. Deep familiarity with government procurement processes including Section L (submission instructions), Section M (evaluation criteria), Statement of Work decomposition, FAR-aligned compliance requirements, and structured response gates. Proven on-time delivery record with zero compliance rejections over three years across submissions of 100–400+ artifacts. Hands-on technical writing background in B2B SaaS and enterprise software documentation provides direct fluency with SaaS solution narratives. Master's in Information Technology; Certified ScrumMaster, SAFe 6.0 Agilist, ITIL 4 Foundation in progress; APMP certification planned. U.S. Permanent Resident — authorized to work for any U.S. employer without sponsorship.

CORE COMPETENCIES

Proposal Management & Government Procurement: End-to-End RFP/RFQ/RFI Execution Proposal Schedules and Kickoffs Compliance Matrices Outlines and Response Frameworks Section L/M Analysis Statement of Work Decomposition Federal Acquisition Regulation (FAR) Familiarity State and Local Government Procurement Processes Bid/No-Bid Analysis Past Performance Citations Capability Statements

Proposal Content & Writing: Technical Narrative Development Executive Summary Writing Solution Architecture Descriptions Win Theme Articulation Differentiator Mapping Evaluation Criteria Alignment Content Editing and Review Cycles Color Team Reviews (Pink, Red, Gold) Submission Package Finalization

Cross-Functional Coordination: Workshop Facilitation with Technical SMEs, Solution Architects, Capture Leads, Pricing Analysts, and Executive Sponsors Cross-Functional Teams of 8–15 Contributors Stakeholder Alignment Conflict Resolution Workshop Facilitation Executive-Level Communication

Documentation & Configuration Management: SharePoint Document Control and Version Management Structured Naming Conventions and Metadata Tagging Audit-Ready Traceability across 100–400+ Artifacts per Submission Content Library Development Reusable Past Performance and Capability Repositories

Proposal Management Tools & Office Suite: Microsoft Office Suite — Advanced (Word, Excel with pivot tables and VLOOKUP, PowerPoint, Project, Visio, Outlook) SharePoint Familiarity with proposal management software (Qvidian/Loopio category) Adobe Acrobat DocuSign

Business Analysis Foundation: BABOK / IIBA-Aligned Practices Requirements Traceability Matrix (RTM) Functional and Non-Functional Requirements Analysis Gap Analysis MoSCoW Prioritization As-Is / To-Be Process Mapping Use Case Documentation Acceptance Criteria Power BI Dashboards SQL Intermediate

Agile & Project Delivery: Scrum / SAFe 6.0 / Hybrid SDLC Sprint Planning Backlog Management JIRA Confluence MS Project Daily Standups Retrospectives Risk and Issue Management

Technical Foundation (SaaS Fluency): B2B SaaS Documentation REST API Concepts JSON / XML Java / Spring background SQL Intermediate Relational Database Design Fundamentals Cloud Software Awareness

Modern Productivity & AI Tooling: AI-Assisted Proposal Drafting and Review Prompt Engineering for Proposal Workflows Generative AI for Content Reuse and Summarization Continuous Learning on Emerging Productivity Tools

PROFESSIONAL EXPERIENCE

Proposal Manager Business Analyst — 22nd Century Technologies, Inc., McLean, VA (Remote)

Mar 2023 – May 2026

•Manage end-to-end execution of 100+ federal RFPs, RFQs, RFIs, and task orders representing $125M+ in committed contract value across IT services, managed services, application modernization, and IT staffing programs supporting federal civilian and DoD-adjacent agencies.

•Create proposal schedules, structured outlines, and compliance matrices for solicitations averaging 150+ pages — mapping Section L submission instructions to deliverable artifacts and Section M evaluation criteria to response narratives.

•Coordinate inputs from cross-functional contributors including technical SMEs, solution architects, capture leads, pricing analysts, recruiters, and executive sponsors — facilitating kickoff workshops, daily standups, and structured review gates across 8–15 contributors per engagement.

•Draft, edit, and review proposal content including executive summaries, technical approach narratives, management approach sections, past performance citations, and capability statements — calibrated to specific evaluation criteria and customer hot buttons.

•Ensure compliance with solicitation requirements across both content and submission specifications — maintaining a 3-year track record of zero compliance rejections across submissions of 100–400+ individual artifacts per engagement.

•Support and drive proposal process improvements through structured end-of-engagement retrospectives — translating lessons learned into specific template updates, content library improvements, and reusable response frameworks that compound across future pursuits.

•Build and maintain a centralized SharePoint-based content library with structured metadata tagging, version control, and naming conventions — enabling first-draft turnaround on recurring opportunities to drop meaningfully and supporting analyst onboarding.

•Apply MoSCoW-style prioritization to scope conflicts under accelerated timelines including 5- to 30-business-day task order responses — separating must-have requirements from nice-to-have differentiators and securing stakeholder alignment before content development begins.

•Conduct gap analysis between solicitation requirements and existing organizational capabilities — identifying capability gaps, recommending teaming or solution adjustments, and escalating high-impact gaps to executive sponsors via structured risk registers.

•Translate complex technical and operational scopes into clear, evaluable functional specifications and response narratives — analogous to SaaS solution proposal narratives that must communicate platform capabilities to non-technical evaluators.

•Build Power BI and Excel dashboards tracking on-time delivery, requirement compliance rate, contributor responsiveness, and content reuse — translating operational data into decisions for proposal leadership.

•Apply emerging AI-assisted tools for proposal drafting, summarization, requirements review, and content reuse — accelerating documentation cycles and improving quality consistency across engagements.

•Consistently deliver finalized submission packages 24–48 hours ahead of contracting officer deadlines, enabling executive review windows and reducing last-minute production risk.

Business Analyst Technical Writer — Allstate, Columbus, OH

Jun 2022 – Feb 2023

•Documented technical specifications, release notes, API reference documentation, and integration guides bridging engineering implementations with business stakeholders — building B2B SaaS-style technical writing fluency directly applicable to SaaS proposal narratives.

•Collaborated with Business Analysts and Product Owners during requirements clarification and backlog refinement — translating user stories and acceptance criteria into Java / J2EE technical specifications, building familiarity with SaaS product documentation patterns.

•Participated in sprint planning, daily standups, sprint reviews, and retrospectives in JIRA across multiple Agile delivery teams; supported UAT cycles with QA analysts and business stakeholders.

•Contributed to integration testing and data validation across REST APIs, JSON payloads, and MySQL data stores — providing direct hands-on understanding of SaaS architecture concepts relevant to platform proposal narratives.

•Developed Java backend services using Spring Boot, Spring MVC, and REST; front-end components using HTML / CSS / JavaScript / Ajax; and database integrations with MySQL — providing technical credibility for SaaS solution discussions.

Java Developer Technical Analyst — Vivma Software Inc., Gujarat, India

Jan 2016 – Jul 2018

•Engaged in requirements analysis, design discussions, and stakeholder reviews under Waterfall SDLC — clarifying functional requirements and translating business objectives into actionable technical specifications.

•Built enterprise Java applications using Spring, Hibernate, JSF, and Servlets following MVC architecture; designed PostgreSQL database schemas, wrote SQL queries, and optimized data retrieval logic.

•Participated in the full SDLC from requirements gathering through development, UAT, and production deployment on IBM WebSphere — collaborating with BAs, QA, operations, and end users across each phase.

•Authored technical design documents, deployment runbooks, and database schema documentation supporting transition between development, QA, and production support teams.

EDUCATION

Master of Science, Information Technology — University of the Cumberlands, Williamsburg, KY (Dec 2024)

Associate of Applied Business — Cuyahoga Community College, Cleveland, OH (Jun 2022)

Bachelor of Information & Technology — Gujarat Technological University (GTU), Gujarat, India (Jun 2018)

Between Vivma Software (Jul 2018) and Allstate (Jun 2022): focused on U.S. education and credentialing — completing coursework toward Associate's degree at Cuyahoga Community College and subsequent transition into U.S. employment.

CERTIFICATIONS

• Certified ScrumMaster (CSM) — Scrum Alliance

• SAFe 6.0 Agilist — Scaled Agile, Inc.

• ITIL 4 Foundation — in progress, target completion June 2026

• APMP (Association of Proposal Management Professionals) — actively pursuing

• PMP — planned 2027

WORK AUTHORIZATION

U.S. Permanent Resident (Green Card holder). Authorized to work for any U.S. employer without sponsorship, now or in the future. No work authorization restrictions for any positions open to Lawful Permanent Residents.

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