Accounts Payable & Oracle Cloud Specialist
Resume:
ALENA ROSA
************@*****.***
PROFESSIONAL EXPERIENCE
THOMAS CONCRETE, AP Specialist (Contract) 01/2026- 05/2026
Analyze, research, and process accounts payable transactions, including invoices, delivery tickets, and purchase orders.
Maintain purchase order logs and perform vendor statement reconciliations.
Code and process credit card receipts accurately and in a timely manner.
Oversee vendor credit applications and ensure proper documentation.
Manage W-9 and 1099 records in compliance with regulations.
Process material supplier lien waivers and ensure compliance requirements are met.
Record and import daily job cost transactions, including truck fuel, pump fuel, and material usage (sand and concrete) by job site.
Review and analyze job cost reports, providing clear and consistent communication to the Controller and Regional General Managers on a daily and weekly basis.
Process inventory stock receipts and issue transactions.
Complete month-end closing activities for Accounts Payable and Inventory.
Perform additional duties and responsibilities as assigned.
AMERICOLD LOGISTICS, Oracle Cloud Implementation Specialist (Contract) 7/2024–7/11/2025
Compiling account analyses. Overseeing accounts to confirm timely payments.
Offer practical consulting and guidance to business stakeholders.
Assist with delivering solutions during various stages of implementation.
Enhance cloud resource utilization to increase cost-effectiveness.
Offer technical assistance and direction for cloud operations.
Record all processes and procedures related to the cloud environment.
Crosstrain with vendors and address their inquiries. Generating monthly reports. Aiding in the month-end closing process.
Maintain an overview of the timeliness of documentation submission, completion of reports, and other input from both internal and external stakeholders.
Arranging invoices for payment processing. Handling checks request processing. Preparing and executing accounts payable checks, wire transfers, and ACH transactions. Reconciling payment records.
BARBOUR ORTHOPEDIC & SPINE, AP/Staff Accountant (Contract) 02/2024 – 06/2024
Prepared and examined financial records identify potential areas of opportunity and risk.
Managed all financial accounts and payables.
Credit card transactions through swipe simple.
Prepared bank records and wire transfers
Managed all business expenses.
Issued budgets for supply orders.
Assistant the controller with day-to-day financial functions
RENTORS REFERENCE SERVICES, Accounting/Bookkeeping Specialist (Contract) 09/ 2023 – 01/ 2024
Processed payments through personal business account.
Tracked monthly recurring bills, debits, and deposits.
ACH/Wire payment setups and approvals.
Processed credit card payments through Swipe Simple.
Ran billing reports.
Entered invoices into third party billing sites (Ops, Vendor Cafe, Nexus, and Nationwide) and QuickBooks
Setting up new suppliers and performing vendor management
Collected on past due accounts and maintained AR aging reports.
Assisted with the disconnection of accounts/services.
RNDC, Customs Accounts Payable Specialist 9/2022 - 9/2023
Processed customs payments and prepayments.
Pulled weekly/monthly customs prepayment aging report and processed accordingly.
Set up new suppliers in the system (Oracle ERP) including ACH and banking information on files.
Performed routine vendor management.
LOGISTICARE, Vendor Maintenance Specialist 3/2020–6/2022
Processed contracts through Salesforce.
Set up ACH and banking information for vendors.
Performed routine vendor maintenance.
Managed W-9/EIN IRS Verification
Processed expense reports through Concur.
Set up P-Cards for department and staff.
Integral Property Management – Accounts Payable Specialist (Property) 11/2019–3/2020
Processed and coded a high volume of invoices on a daily and weekly basis using Yardi.
Processed employee expense reports on a weekly basis.
Setting up employee P-Cards
Resolved accounts and vendor discrepancies.
ENCOMPASS DIGITAL MEDIA, Accounts Payable Specialist (Fiber) 10/2018–10/2019
Processed and coded invoices, weekly expense reports, checking for discrepancies accordingly.
Recorded cost and month end accruals.
Tracked monthly recurring charges on fiber circuits.
Maintained fiber circuit spreadsheets.
Tracked connect and disconnect payments on fiber circuits.
Updated circuit contract codes.
ARTHRITIS FOUNDATION, Accounts Payable Specialist 7/2017 – 10/2018
Processed and coded invoices and expense reports
Resolved accounts and vendor discrepancies.
Recorded cost and month end accruals.
WESTROCK, Accounts Payable Specialist, 01/ 2015 – 06/ 2017
Processed and coded transportation invoices
Maintained driver BOLs (Bill of lading)
Verified detention fees and miscellaneous charges.
Processed weekly expense reports.
Resolved accounts and vendor discrepancies.
NATIONAL REFRIGERANTS, Accounts Payable Specialist 11/2010–1/2015
Maintained accuracy in calculating discounts, interest, and commissions.
Facilitated successful internal and external audits through physical counts and documentation.
Composed effective accounting reports summarizing accounts payable data.
Coded and entered invoices.
Reconciled vendor statements and handle discrepancies
Clement Pappas, Accounts Receivable 5/2003 - 10/2010
Posted receipts to appropriate general ledger accounts.
Monitored payments due from clients.
Reconciled discrepancies between accounts receivable general ledger and accounts receivable trail balance accounts.
Researched and resolved payment discrepancies.
Balanced monthly general ledger accounts to accurately record cost and month end accruals.
EDUCATION
HIGH SCHOOL DIPLOMA, VINELAND HIGH SCHOOL
SOFTWARE SKILLS
Oracle, Workday, JDE, SAP, QAD, Concur, DEV, Financial Edge, Workplace, Samanage, DocuSign, NetSuite, GP (Great Plains), Yardi, ATTRIX, SharePoint, AS400, QuickBooks, Vendor Cafe, Ops and VendorCafe
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