Accounts Payable & Financial Operations Specialist

***** **** ***** #**, *******, US, ***** • ***********@*****.*** • 347-***-****

LAURA KING

Accounting Staff

PROFESSIONAL SUMMARY

Accounting Staff with over 18 years of extensive expertise in accounting systems (Sage 300 & 100, VISTA and QuickBooks), specializing in accounts payable, billing, and project management. Demonstrates innovative in financial tracking and resource allocation skills, ensuring budget adherence and optimizing cash flow through precise subcontractor contract management and billing processes. Passionate about leveraging analytical skills and industry knowledge to streamline financial operations and enhance project efficiency.

EMPLOYMENT HISTORY

RECONCILITION PROJECT SPECIALIST JAN 19-APR 8, 2026

MJM ASSOCIATES CONSTRUCTION thru CFS Staffing New York, NY

Reconcile the company’s American Express for calendar years 2024- current month.

Enter missing entries against the credit card statement in Sage 100 that are missing.

Work with the Project Accountants with entries that pertain to their projects.

Create the payment entry for each month.

Reconcile the company checking accounts with the bank statements.

ACCOUNTS PAYABLE SPECIALIST OCT 30 – DEC 12,2025

Air Sea Packing thru Robert Half (Temporary Assignment) Long Island City, NY

•Manage payments through Sage 300, maintaining timely and accurate disbursements.

•Reconcile accounts payable transactions and address discrepancies to ensure data integrity.

•Maintain organized records of invoices and payments for auditing and reporting purposes.

•Collaborate with vendors and internal teams to resolve payment issues and inquiries.

•Review and analyze account coding for accuracy and compliance with financial standards.

•Process and verify invoices, ensuring accurate coding and approval in line with company policies.

•Ensure adherence to company protocols and regulatory requirements in all payable activities.

•Identify opportunities to improve accounts payable processes and implement solutions.

•Support the financial team in other related tasks as needed.

PROJECT ACCOUNTANTSep 2022 - Oct 2024

Silverlining IncNew York, NY

•Generated purchase and change orders, ensuring subcontractor contracts align with budget limits.

•Was responsible for the review, verification and processing of all subcontractor and general condition related payments associated with assigned projects.

•Was responsible for accounts receivable tracking, management, and reporting for assigned projects.

•Coordinated subcontractor payments post-client approval, optimizing cash flow and project efficiency.

•Managed project finances, ensuring budget adherence through Purchase Order/Change Order preparation and prepared each subcontractor a contract via the online system.

•Streamlined billing processes for diverse project types, including AIA forms, Construction Management requisitions, and Time & Management invoices.

•Communicated with project team, vendors, subcontractors, and external parties to manage job cost requests/requirements, including waivers of lien, insurance, certified payrolls and any additional contractually required documents necessary to invoice clients or pay vendors.

•Prepared project cash flow forecasts.

•Worked with project team to ensure timely and accurate submission of construction billings on multiple projects

ASSISTANT PROJECT ACCOUNTANTJul 2022 - Sep 2022

The McCloud GroupLong Island City, NY

Assisted with billing for subcontractors on projects at the city schools through the School Construction Authority. Enter information via SCA software and provide the information to pay the subcontractors. Include hours of in-house staff in this billing.

ASSISTANT PROJECT ACCOUNTANTJun 2014 - Jul 2022

Benchmark BuildersNew York, NY

•Enter Vendor Invoices into Quick Books, Vista and Sage 300 daily.

•Audit Requestions and Invoices from subcontractors working on Benchmark projects.

•Research Project status in Quick Books/Vista/Sage 300 for Vendor Invoicing submitted.

•Assist with Vendors on billing against the base purchase order and change orders for each project.

•Assemble Vendor Checks stubs with invoices attached and file with the accounting files.

•Audit payments made against Vendor Purchase Orders.

•Prepare waivers for sub-contractor’s payments for working on Benchmark projects.

•Prepare Union reports for New York City and New Jersey Laborers and issue payments, assist Controller with union audits

•Process employee expense payments by entering into Sage and cutting checks.

•Assemble a monthly payment for the company credit card and pay from Sage.

ACCOUNTING STAFFMay 2007 - May 2014

Curtis PartitionNew York, NY

•Prepared Job Costed - Union payroll for Field employees (weekly payrolls varied from 100 – 189) by Trade & Classification (carpenters, tapers & lathers), including additional entries via the CompuServe web site to create the paychecks.

•Entered AP vendor invoices and processed Subcontractor payments.

•Prepared weekly Certified Payrolls; online reporting for NYC - School Construction Authority & manual reporting for other Private & Public Agencies prepared MEUR (Monthly Employment Utilization Reports) for statistical breakdown of Trades, Employees, Labor Classifications, Ethnicity, on a weekly basis. Other forms as required by the General Contractor of the projects.

•Verify & update Unemployment Insurance claim forms upon receipt.

•Prepared weekly expense checks for field employees.

•Entry of AP invoices including approved adjustment of Purchase Orders or Change Orders.

•Entered, verified, and corrected Purchase Orders in the Timberline system.

ACCOUNTING TECH IMar 2001 - Jan 2007

County of Riverside - Human ResourcesRiverside, CA

•Accounts Payable duties included: code invoices, enter in PeopleSoft financial system, assemble paperwork for authorized signature, copy and submit to Auditor-Controller’s office for approval.

•Maintained and tracked all payments from the Human Resources accounting division.

•Work with the purchasing department to obtain any purchase orders or contracts.

•Prepared bills for Employees on Leave of Absence for insurance benefits in QuickBooks.

•Collect data to prepare journals for the County of Riverside departments for various human resource services.

•Reconcile Temporary Assignment Program (TAP) Payroll (system produced register vs. timesheet entry) prepare journal entries in PeopleSoft Financial System billing the county departments for temporary employees working in the department.

•Support with time and labor entry for over 2000 temporary, medical, per diem and intermittent employees in PeopleSoft.

•Maintained the department’s fixed assets.

SR. ACCOUNTING ASSISTANTMay 1998 - Mar 2001

County of Riverside - Auditor-Controller’s OfficeRiverside, CA

•Audit Payment Vouchers submitted by county departments for payments of claims. Correspond with departments on Payment Vouchers that do not meet the criteria and resolve.

•Cancel/Stop warrants per County Departments in the Financial System.

•Enter Payment Vouchers into the system online.

•Processed stop payments through the Bank. Reconcile the daily issued warrants in the absence of the Supervisor.

•Audited, corrected, prepared, and scheduled journal vouchers (entries).

•Quarterly cash overage and shortage report for Board of Supervisors approval to reimburse shortages incurred by county departments.

•Chart of accounts set up.

•Quarterly interest apportionment via the Focus application.

•Team projects such as year-end closing and Riverside County Comprehensive Annual Financial Report data.

•Provide technical assistance to staff with computer generated reports (General Ledger, Revenue and Expense Statements).

EDUCATION

ASSOCIATES OF ARTS, BUSINESS EDUCATION

Riverside Community CollegeRiverside CA

CERTIFICATE IN ACCOUNTING FOR GOVERNMENTAL AND NONPROFIT ORGANIZATIONS

University of California Riverside Extension Center

SKILLS

People Soft, Timberline, Sage 300 (Experienced), QuickBooks (Skillful), Ten Key, Notary Public (State of New York), Accounts Payable, Accounts Receivable, Payroll, Purchasing, Job Cost, Billing, Project Management, Insurance Compliance.

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