Executive Assistant - Operations & Project Coordination Expert

Shirley (Shaye) Caperton

*************@*****.*** 813-***-****

EXECUTIVE ADMINISTRATION – OPERATIONS – PROJECT COORDINATION SUMMARY

Experienced Executive Administrator, Operations and Project Administrator with a commitment to excellence and a goal to exceed expectations. Solutions focused with proven ability in operations, project management, contract administration, timelines, budgeting, purchasing, and customer services. Ability to streamline workflows, enhance communication, and drive operational efficiency. VALUE ADD SKILLS

● Thrives in a fast-paced environment

● Resourceful and Tech-savvy

● Enjoys solving problems and challenges

● Attention to detail and thoroughness

● Effective communicator, excellent writing skills

● Comfortable with tight deadlines

● Highly self-disciplined and focused

TECH SKILLS

Microsoft Office – Excel, Word, Outlook, Teams, PowerPoint, Publisher, & Visio; Google Suite, SharePoint, ERP and CRM platforms, Calendar, Travel, and Expense Management, Concur, SAP, Ariba, Oracle, Salesforce, Jira, Smartsheet, HR Support, ServiceNow, Zoho, Planner, Power BI, Pivot Charts, Logistics, Operations WORK EXPERIENCE

Dept Administrator - PE Paint

Toyota North America (Actalent contractor) - Georgetown, KY March 2021 to August 2025

• Set up Projects in SAP using WBS Elements and Asset Management

• Purchased Project and IT Equipment, PO submittal and receiving

• Created Analytic Reports, Managed calendars, travel, and expense reporting

• Onboarding of New Vendors, Department Staffing & HR Support Sr. Project Management Coordinator

Honeywell Intelligrated - West Chester, OH

August 2020 to March 2021

• Contract and Renewables Management in Salesforce and Oracle

• Contract creation and review including compliance and SOW terms and conditions

• Process Mapping in Visio and Creation of Workflows and Instructions

• Continuous Improvement and marketing activities for customer service and renewals team Operations Project Administrator

GE Aviation (Belcan contractor) - Cincinnati, OH

January 2019 to June 2020

• Budget Tracking for Operations, Pivot Tables, Charts, Reports

• Purchasing, Appropriations, Requisitions, and Work Order Requests

• Project and Product Tracking and reporting

• Value Stream project, coordinated supply chain vendor contract compliance and terms Operations Administrator & Project Assistant

WSP USA, Inc - Austin, TX

April 2018 to December 2018

• Project setup, coordination, procurement & purchasing

• Marketing of Engineering Services and Research for RFQ and RFP

• Contract set up and review for terms and conditions, billing schedules

• Assisted HR with onboarding, supported SVP

Sales and Marketing Administrator

ARI Phoenix, Inc - Mason, OH

July 2017 to April 2018

• Marketing reports and tracking, Designed analytic reports, presentations

• Procurement for IT Equipment, Account Setups,

• Sales Contract Administration including pricing, terms & conditions, and billing schedules Purchasing & Receiving Analyst

Ahold-Delhaize America (AccruePartners) - Salisbury, NC August 2016 to March 2017

• Procurement and Purchase of Software Licenses and IT Hardware using ServiceNow

• Vendor Contracts set up and review, T&C, billing, and invoicing.

• Reporting and management of ServiceNow queue and workflow for Asset Management Administrator & Operations Coordinator

Extended Stay America Corp (Office Team) - Charlotte, NC January 2016 to July 2016

Procurement and Purchase Orders for IT department

• PowerPoint presentations, Analytic Reporting, Onboarding

• Contract set up and review for IT vendors, including billing and invoicing Administrator

WorldPay - Cincinnati, OH

June 2015 to January 2016

• Processed leases and supplier contracts, NDAs, Scorecard and Supplier Surveys

• Designed reports, presentations, and training documents

• Reviewed contracts for legal department and submittal into CRM system

• Supported, CPO, Real Estate and Marketing

EDUCATION

Associate of Arts

Kentucky Christian University - Grayson, KY

Administration

LINKEDIN PROFILE

http://www.linkedin.com/in/shayecaperton

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