Senior Executive Administrative Leader with Cross-Functional Expertise

Djenaba T. Williams Sr.

Highly organized and awarded Executive Administrative Professional who consistently meets challenging goals and objectives. Proven record of producing higher performance standards and enhancing productivity. Able to motivate team members and maximize proficiency. Currently seeking a position among business professionals who encourage forward thinking while operating at a high-performance level. Areas of Expertise

• Starpoint Publishing • Travel Arrangements • Vendor Management

• Adobe Acrobat • Sales & Marketing • Office Management

• Organizing & Planning • Event Planning • Human Resources

• Notary Public • Microsoft Office Suite • Contract Management

• Office Equipment • Administrative Support • Process Optimization

• Reporting & Analysis • SharePoint site creation

PROFESSIONAL EXPERIENCE

(Harbinger Health): Cambridge, MA 10/2023– Current Chief Medical Officer, Chief Commercial Officer, Chief of Innovation, Head of HR, and EVP of Data Science Executive Assistant

• Provide comprehensive calendar management and coordination for multiple C-Suite executives, ensuring all work-related meetings and activities are seamlessly organized.

• Manage and arrange complex domestic and international travel, accommodating frequent changes and updates as necessary.

• Organize and plan team meetings and investor meetings, including board meetings and business development interactions, by preparing materials, taking notes, and tracking action items.

• Process and manage expense reports efficiently while maintaining accuracy and compliance.

• Collaborate with administrative and operations colleagues on employee appreciation events and other project initiatives.

• Handle various tasks with a high degree of confidentiality and integrity in a fast-paced biotech startup environment.

• Support office management responsibilities, ensuring smooth operation of the Cambridge, MA office.

(Karyopharm Pharmaceuticals): Newton, MA 02/2019– 10/2023 Chief Regulatory Affairs and Strategic Operations

Executive Assistant

• Manage executive calendars for EVP of Regulatory and Quality, SVP of Pharmaceutical Sciences and VP of Global Medical Science Affairs, as well as their direct reports.

• Coordinate meetings and conference calls and assists management of daily/weekly schedules.

• Develop itineraries for domestic and International travel.

• Prepare correspondence, presentations, reports, and spreadsheets.

• Manage vendor contracts and payment obligations as well as reconciling billing for process of purchase orders, Master Service Agreements and Confidential Service Agreements.

• Manage expense reports reconciliation.

• Coordinated medium sized projects and priorities and initiates follow up to ensure deadlines.

• Development of calendars for Regulatory and Medical Affairs teams.

• Event planning support, CHMP meeting, FDA Meetings.

• General administrative duties such as executing special project for Medical Affairs (Physician mapping exercise).

(Takeda Pharmaceuticals) Contract through Pharma Source Group: Cambridge, MA 07/2017– 02/2018 Global Head of VBU Human Resources &VBU Communications Executive Assistant

• Organized & managed schedule of VBU HR and Communications leaders (2); to ensure proper prioritization and minimize scheduling conflicts. Ensured that leaders and teams had adequate time to prepare for meetings.

• Served as an ambassador for the HR and Communications functions: maintained collegial and collaborative relationships with VBU and Takeda administrative community to ensure that HR and Comms teams can collaborate well across functions.

• Scheduled and ensured availability of both internal and external meeting and telepresence rooms for training, events, or large group meetings.

• Protected the confidentiality of sensitive HR and business information.

• Coordinated documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.

• Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document, report data, and maintain web pages.

• Reviewed documents and proofread work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.

• Arranged travel for the HR and Communications teams; completes team expense reports in a timely manner in compliance with Takeda's Travel and Expense policies.

• Collected, reviewed, entered, and formatted accurate data into spreadsheets, databases and other electronic tools including Workday (HR) and SharePoint.

• Researched solutions and responds to email and phone inquiries with input from direct Supervisor.

• Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters requests for payments into accounting system; responds to inquiries from accounts payable and payees.

(Shire Pharmaceuticals) Contract through Sunrise Systems: Lexington, MA 11/2016 –07/2017 Senior Administrative Assistant

• Provided senior administrative assistance to Head of R&D Program Management and members of the R&D PM team as required.

• Prepared, coordinated, and drove Senior leadership meeting logistics (invites, rooms, catering, calendar, etc.) interaction with Sr leaders in different geographies and meeting coordination.

• Ensured that all appointments were timely and accurately scheduled, maintained Head R&D PM Outlook calendar accurately, managed decision making on scheduling of appointments, managed and coordinated meetings utilizing meeting planning skills (including confirming attendees in advance.)

• Provided travel, schedule, and meeting coordination for Head R&D PM.

• Anticipated and resolved administrative needs including last-minute meeting requests, unforeseen calendar changes and international travel reservations, all taken care of with ease, autonomy, and proper follow- through with the head of R&D PM and stakeholders.

• Performed complex administrative duties, involving contact with and exposure to highly confidential materials and information.

• Prepared routine and non-routine correspondence, memoranda, reports, spreadsheets, and presentations. I interacted with company employees at all organizational levels to gather information.

• Coordinated administrative activities with other assistants in R&D Program Management.

• Ensured appropriate levels of office supplies.

• Submitted monthly expense reports, managed invoices, and PO processes, including consultancy fees, vendors, etc.

(Biogen IDEC) Weston, MA 09/2012 – 11/2016

Senior Administrative Assistant to Senior Director

• Provided administrative support as well as all calendar management for the Head of Business Operations for North America.

• Managed financial documentation for all directly supported staff; expense reporting and all international travel requisitions/transactions, management timecards, and purchase order requisitions.

• Coordinated team logistics managing the entire meeting process from start to finish; prepared off-site meeting locations and necessary equipment, prepared agenda and relevant information, prepare meeting minutes and other relevant tasks.

• Organized global web ex's, meetings, teleconferences, and video conferences.

• Coordinated complex meeting logistics for RTP campus and cross-site for various groups including offsite meetings, functions, and site wide events.

• Assisted in monthly department budget review for Manufacturing Sciences, reported discrepancies to the finance department and followed up for resolutions and adjustments.

• Coordinated interview, on-boarding for new hires, transfers/relocations, and contractors.

• Liaison for troubleshooting technical needs with IT for various group activities.

• Responsible for organization and implementation of various events such as team building, international benchmarking with business partners, and local meetings that help build relationships with outside business partners.

(Novartis Vaccines & Diagnostics Inc.) Cambridge, MA 08/2011–09/2012 Executive Administrative Assistant

• Provided support to the Head of Global Public Health and Market Access.

• Accessed, revised, and printed highly confidential data.

• Updated internal SharePoint websites with agendas and pre-reads for the Vaccine Commercial Marketing Team and GPT Challenge and Review Committee.

• Organized travel and meetings with government officials and international dignitaries.

• Assisted with the relocation of global personnel.

• Tracked schedules of all team members reporting to the Head of Global Public Health and Market Access.

• Arranged monthly internal conferences for leadership team. Education

Bachelor of Science in Business Management with Concentration in Administrative Management Northeastern University Boston, MA 2028

Certificate Clinical Project Management Training

Barnette Training Boston, MA 2021

Associate of Science in Business Management Roxbury Community College Roxbury, MA 2007 Awards

Community of Minorities Transportation Officials (COMTO) MBTA for Meritorious Action

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