Executive Administrative Assistant with 25+ Years Experience

TRACY GARCIA

Round Lake Beach, IL 847-***-**** *****@***.*** LinkedIn

Professional Summary

Dedicated and highly organized Executive Administrative Assistant with over 25 years of progressive experience supporting executives, managing complex administrative functions, and ensuring the smooth operation of high-paced office environments. Expert in coordinating travel, scheduling, communications, and reporting while maintaining confidentiality and professionalism. Recognized for initiative, adaptability, and strong interpersonal skills that foster efficient executive support and collaboration across teams.

Core Competencies

• Executive Calendar Management

• Meeting Preparation & Minutes

• Travel & Event Coordination

• Office & Vendor Administration

• Budgeting & Financial Reports

• Confidential Correspondence

• Microsoft Office, SharePoint, SAP Concur

• Written & Verbal Communication

• Project & Document Management

• Customer & Staff Relations

Professional Experience

Belle Aire Creations Evaluation Coordinator (2023 – Present)

• Managed sample projects and maintained accurate documentation across departments.

• Supported cross-functional teams with scheduling and administrative coordination.

• Liaised with vendors and internal teams to streamline communication and material flow.

• Prepared departmental reports and maintained comprehensive inventory tracking systems.

Rosalind Franklin University Coordinator, Research Center (2022 – 2023)

• Coordinated high-level communications and documentation for Center leadership.

• Prepared grant applications and managed financial reporting for sponsored projects.

• Oversaw scheduling and compliance processes for research administration.

Great Lakes Credit Union Facilities Admin Assistant (2016 – 2022)

• Managed AVP’s schedule, prepared monthly reports, and documented meeting minutes.

• Oversaw procurement and vendor coordination, improving operational efficiency.

• Planned internal trainings and supported executive reporting processes.

Journeycare Team Administrative Assistant (2015 – 2016)

• Created briefing materials and facilitated executive meetings.

• Managed internal filing systems and scheduling alerts for executive requests.

• Assisted with project reports and cross-departmental communications.

Flyin Hawaiian Enterprises Executive Administrative Assistant (2003 – 2011)

• Supported CEO and coordinated 45 staff, overseeing payroll, scheduling, and office duties.

• Managed budgets, vendor contracts, and internal communications.

• Planned corporate events and ensured professional handling of executive logistics.

Pernod Ricard Executive Administrative Assistant (2000 – 2003)

Education & Credentials

• Project Management Certificate – Lake Forest Graduate School of Management, Lake Forest, IL

• Some coursework toward A.A.S. – College of Lake County, Grayslake, IL

Certificate Supply Chain

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