Executive Assistant to CEO

Randi H. Ideus *.*****@*********.*** • 713-***-****

www.linkedin.com/in/randi-ideus

Seasoned Executive Assistant with over 25 years of experience providing high-level administrative and operational support to C-suite executives across industries, including energy, private equity, higher education, and commercial real estate. Known for exceptional organizational skills, discretion, and professionalism in managing complex calendars, coordinating travel, planning executive-level meetings, and overseeing office operations. Adept at navigating fast-paced environments, supporting board communications, and building trusted relationships with stakeholders at all levels. Technologically savvy and proactive, with expertise in Microsoft Office Suite, Concur, SharePoint, Google Workspace, Slack, QuickBooks, and Adobe Creative Cloud. Areas of Expertise

C-level Executive Support

Administrative Assistance

Calendar Management

Event Planning & Management

Verbal & Written Communication

Expense Reporting

Task Prioritization & Organization

Problem Resolution

Information Confidentiality

Professional Experience

Executive Assistant to the CEO/Office Manager, University Lands, Houston, TX September 2023 – Present Executive Support

Perform tactical and strategic administrative tasks for the CEO and COO.

Manage executive calendars for the CEO and COO and provide backup support for other senior-level employees.

Coordinate complex travel arrangements for the CEO and COO

Administer detailed travel reimbursements using the UTS accounting platform (Concur).

Assist in planning and executing management retreats and board meetings.

Attend meetings upon the CEO's request to take minutes and document follow-up actions. Event Planning and Coordination:

Plan and coordinate office activities, social events, and off-site meetings.

Assist the marketing manager in organizing office activities and social events. Board and Committee:

Plan and coordinate University Lands Advisory Board meetings, including remote meeting coordination, distributing meeting materials, and communicating with board members and their staff.

Manage communications with the Board of Regents offices for both the UT System and the Texas A&M System. Human Resources and Facilities Management:

Assist in managing human resource functions for the Houston office, including employment forms, position postings, and interview scheduling.

Manage contract and employee onboarding processes.

Provide support for Houston office building operations, supplies, and maintenance requests.

Fulfill designated Department Safety Liaison duties, including routine safety checks and scheduling safety training. Stakeholder Relationship Management:

Establish and maintain strong working relationships with members of the executive leadership team and other administrative professionals.

Randi H. Ideus

Page 2

Executive Assistant to CEO & CCO/Office Manager, Mountain Capital, Houston, TX March 2023 – September 2023 Oversaw and supported all administrative duties in the office and ensured that the office was operating smoothly. Managed office supplies inventory and placed orders. Greeted visitors and answered direct phone calls. Received and sorted incoming mail and deliveries. Oversaw all administrative duties and managed the office budget, enhancing operational efficiency. Identify process and office management improvement opportunities, and design and implement new systems. Provided other administrative support as necessary, including scheduling group meetings, maintaining calendars, researching, and creating reports.

Executive Assistant, Origin Materials, Inc., West Sacramento, CA September 2022 – March 2023 Supported the Vice President of Research and Development and the R&D Department. Managed communications, optimized time, and orchestrated day-to-day activities, including travel and meeting minutes. Focused on increasing the efficiency of the R&D Department. Managed and stored business-critical information on behalf of the R&D Department. Managed sensitive matters with elevated confidentiality and discretion, especially decisions directly impacting the company’s global operations. Executive Assistant, Kinder Morgan, Inc., Houston, TX August 2018 – September 2022 Performed high-level executive support and personal assistant activities for the President, COO, and Director of Finance of two business units and the Vice President of the ETV business unit. Delivered administrative support to the CO2 and ETV departments, efficiently balanced competing tasks, and swiftly adapted to evolving priorities and shifting demands to meet strict deadlines. Oversaw travel coordination-travel requests, expense reports, and air/hotel/conference room reservations for meetings and staff training.

Effectively managed four complex calendars and consistently exceeded expectations on performance evaluations.

Instrumental in executing various special projects by formulating high-quality written and oral communications for multiple audiences.

Executive Assistant, Transwestern, Houston, TX March 2000 – June 2018 Provided executive support to aid the Executive Vice President and members of a Class A leasing team; utilized strong project coordination and C-level communication talents.

Oversaw proposals, new leases, amendments, lease summaries, financial analyses, commission recaps, and tenant correspondence in executing transactions. Managed administrative tasks for the leasing team.

Managed travel arrangements, event scheduling, dinner reservations, and client meetings.

● Formed daily schedules for one executive by scheduling and organizing meetings, conference calls, and appointments. Aided five brokers in preparation for meetings by assembling critical materials.

● Streamlined executive communication and decision-making processes by developing statistical reports, reconciliations, presentations, and market surveys.

● Collaborated with the Graphics Department to produce multi-channel marketing and communications strategies and presentations.

● Honored with numerous awards, including ten times winner of “Top Producer of the Year, Team Member.” Education & Credentials

Associates of Applied Science in Secretarial Arts, Katharine Gibbs College, Montclair, NJ September 1986 – June 1988 Notary Public, State of Texas (expiration February 13, 2029)

Contact this candidate