Executive Assistant and Program Admin
Resume:
.
NAME
SATHI
DEVANAND
PROGRAM MANAGER /
ADMINISTRATIVE
ASSISTANT
CONTACT
************@*****.***
C-45, B.K. Dutt Colony, Lodhi
Road, New Delhi – 110 003
SKILLS
• Multi-tasking - Administration,
Finance, Management and HR
functions.
• Excellent verbal and written
communication
• Deep familiarity with American
Culture and work environment.
• Detail oriented
• Outstanding interpersonal skills
• Creative problem-solver; ability to
develop innovative solutions to
complex issues.
• Excellent calendar management
• High level of integrity in handling
sensitive and confidential
information
• Positive can-do attitude.
LANGUAGES
• English
Fluent
• Hindi
Fluent
• Tamil
Conversational
• Malayalam
Conversational
INFORMATION TECHNOLOGY
PROFESSIONAL SUMMARY
Highly organized and motivated professional with extensive experience providing administrative support to executive-level staff. Proven ability to maintain confidentiality for sensitive documents, coordinate complex travel arrangements and schedule appointments. Skilled in time management, project management and communication.
EXPERIENCE
March 2024 – June 2024
Consultant (Project Manager)
• Worked for a client (Digital Automation and Transformation firm) through SmartIT (US).
• Provided support to the Team on an eight-week project assignment. Coordinated with the client head arranging meetings, creating folders for documentations received, attending meetings and taking minutes and keeping a track of the deadlines and action points.
October 2021 – December 2022
Mid-Level Acquisition & Assistance Specialist
Jefferson Solutions (JBC)
• Provided support to the USAID/India Health Office (HO) technical team on various new design procurement actions and budget analysis.
• Facilitated documentation, procurement actions and preparing and analyzing budget.
October 2016 - July 2021
Project Management Assistant
United States Agency for International Development (USAID)/India
• Prepared and reviewed working sheets to monitor allocation of funds received and spent (cost estimates, spreadsheets, graphs, database for commitment and expenditure plans, and pipeline analysis for the new and existing activities).
• Monitored and reviewed projects/activities progress - provided guidance to partners for result-oriented programs to scale up and a successful completion.
• Prepared Position Descriptions for various positions which resulted in minimum time to get new staff on board.
August 1994 - September 2016
Administrative Assistant
United States Agency for International Development (USAID)/India
• Proven track record of providing administrative support to management staff, including scheduling meetings and appointments, preparing agendas, taking minutes, and maintaining records, tracking mails, delegating, and responding to queries and prioritizing tasks as per urgency/importance.
• Organized high-level conferences and meetings including allocation of funds, finalizing venue and menu, preparing agendas, guest list, note taking, and acquired security clearances for outside attendees.
.
• Has advanced knowledge of the most
common software packages,
including Outlook, Microsoft Office
(PowerPoint, Word, Excel), Gmail,
Google Docs, Teams / SharePoint and
Zoom.
• Organized U.S. Ambassador visit to project sites and supported with the events at the Ambassador's residence.
• Coordinated with Implementing Partners and Project Specialist for a successful visit of the U.S. President to India to visit one of the office project sites.
• Regular Maintained complex calendar for senior executives, prioritize inquiries and requests while troubleshooting conflicts, handling complex travel itineraries, scheduling meetings internal and external, conferences, conference, and video calls with internal and external clients across various time zones.
• Assisted in the onboarding process for new employees, ensuring a smooth transition into the organization.
• Maintained database of client contact information with accuracy and attention to detail.
• Followed up with implementing partners for receiving Quarterly/Annual Progress reports.
• Maintained regular contacts with Implementing partners/Contractors/ Cooperating agencies to monitor the activity, funding status and submitted reports to the higher authority and Project Specialists with an analysis as how to streamline the implementation, wherever required.
• Resolved issues, escalating major conflicts and concerns to appropriate personnel.
• Greeted visitors and provided general information about the company.
• Have strong organizational and multitasking skills, with keen attention to detail.
• Possess an excellent communication and interpersonal abilities.
• Established professional and collaborative working relationships with company associates and external parties.
EDUCATION
December 2017
Bachelor of Arts (B.A.) in Humanities
Himalayan University, India
CERTIFICATIONS
• Business Analyst
WEBSITE, PORTFOLIO AND PROFILES
https://www.linkedin.com/in/sathi-devanand-b78b99257/ REFERENCES
References available upon request
AWARDS (List few)
(a) Certificate of Appreciation for supporting the U.S. President's visit to India in 2010.
(b) United States Department - Tireless dedication and teamwork in support to the Health Office Budget allocation for fiscal years 2016 and 2017.
(c) Spot Award - Outstanding leadership and initiative in enabling a successful site visit for the U.S. Ambassador; and Star Performer of the Month - Outstanding support in organizing the "Mumbai Dialogue: Towards a TB-free India" roundtable and press
. briefing, a high-profile TB event in Mumbai/India.
Contact this candidate