Executive Administrative Assistant & Office Manager
Resume:
Allison Shannon
Current Address:
Surfside Beach, SC 29575
Veteran Status:
United States Navy - Honorable Discharge
E-mail: *****************@*****.***
OBJECTIVE
To obtain a challenging Executive Administrative position where I can utilize my management, high level administrative knowledge, skill and experience. EXPERIENCE Clinical Administrative Assistant 02/2026 – Present
• Schedules and attend start-up meetings for new trials with pharmaceutical companies.
• Schedules daily pharmaceutical monitor visits and close-out meetings for clinical trials.
• Process stipend payments for patients participating in clinical trials.
• Provides pharmaceutical companies tours of the clinical trial facility.
• Manages IT tickets for monitors and internal regulatory software programs.
• Manages and submits expense reports for expenses of the office. Sales, Service and Distribution Associate – US Postal service 11/2025 – 02/2026
• Performs any variety of sales and customer services at a retail window such as maintaining sufficient inventory of and selling stamps and other supplies.
• Provides sales and customer service support by greeting customers and explaining store layout; determining special
• May verify presort and bulk mailings of all classifications, computing and maintaining on a current basis mailers' credit balances.
Office Manager – Regeneron Pharmaceuticals, Inc. 04/2020 – 05/2025
• Managed all aspects of national and international travel for the SVP of Manufacturing and correlating expense reports.
• Managed complex calendar for SVP Manufacturing and other SVPs as needed.
• Managed projects, conferences and large events for the SVP and Manufacturing Department as needed.
• Managed the Manufacturing department’s (2100 personnel) quarterly and annual off-site and on-site events for various levels.
• Acts a liaison between SVP and internal and other pharmaceutical external stakeholders.
• Prepares presentations, meeting minutes, spreadsheets and any other documents as necessary.
• Orders, manages and distributes Regeneron swag to the over 1k employee manufacturing department.
• Remains current on technical bio-pharmaceutical manufacturing processes to ensure comprehensive needs of the department.
Owner - Exclusive Chauffeur, LLC 01/2015 – 02/14/20
• Created a successful high-end Limousine and Black Car business and completed all legal documents relative to the development of a new business.
• Designed the Exclusive Chauffeur logo, name, website, marketing materials and type of service delivered.
• Managed all vehicle compliance with NYS DMV, NYS DOT and Federal DOT.
• Marketed and acquired a first-class clientele base that includes CEO’s of Fortune 500 companies, celebrities, professional athletes, etc.
• Wrote and responded to request for proposals.
• Grew the company to over a half of a million dollars a year in sales.
• Managed all reservations, confirmations, and all financial aspects of the business.
• Managed all appropriate corporate certifications, taxes and bookkeeping. Administrative Assistant – Dormitory Authority - 06/2007 – 01/2015 State of New York
• Provided executive level administrative support to the Director and unit staff of Information Systems (I/S).
• Managed the renewal of software and hardware maintenance contracts with vendors.
• Purchased all IT equipment; computers, servers, network and other hardware equipment; collaborated with management staff and negotiated equipment costs with vendors.
• Managed special assignments as necessary, i.e., creation/development of the Ultimate Web Employee Manual for use by DASNY’s 600 employes.
• Purchased and deployed telecommunication equipment to agency-wide staff. Administrative Assistant – New York Business 06/2006 – 03/2007 Business Development Corp.
• Worked closely with loan officers and borrowers to complete loan applications for submission to the U.S. Small Business Administration (SBA).
• Processed documents for loan applications which included borrowers’ financial/business plan, taxes, financial statements, five-year income projections, environmental and appraisal reports, etc.
• Assisted in writing loan reports/narratives which was an imperative component of the loan application approval process by the SBA.
Secretary of Operations – Transportation 08/2002 – 06/2006 Security Administration (TSA)
• Served as the Federal Security Director’s Staff Secretary.
• Processed all employee health insurance, life insurance, retirement, workers’ compensation applications.
• Scheduled screeners to security locations throughout the airport for screening of airline passengers, passengers’ carry-on and checked baggage.
• Trained and mentored security screening personnel in new security directives issued within the Standard Operating Procedure (SOP).
• Managed the SABRE software program, which scheduled screening officer shifts and maintained their personnel leave totals.
• Managed the Performance Information System, which collected security operational data, such as number of prohibited items confiscated at the security checkpoint, passenger wait times, security incidents, etc.
• Participated and assisted in conducting confidential personnel investigations relating to workers’ compensation; sexual harassment, sexual discrimination; leave abuse; etc.
• Maintained excel spreadsheets which included law enforcement related incidents; number of employees, employee addresses, passenger wait times, resignation and terminations of employees, etc.
• Wrote and distributed weekly staff meeting and monthly security meeting minutes. Office Manager – Capital Assessments, Inc. 03/1997 – 03/2002 Albany, New York
• Maintained accounting and record keeping for two non-profit and one for-profit educational evaluation businesses.
• Projected and analyzed quarterly profit and loss statements for each project.
• Created budgets for grants contracted with the Federal, State, and local governments.
• Managed contracts of private consultants and ensured compliance of New York State labor regulations.
• Managed all aspects of employee pay and benefits including health, retirement, and unemployment, disability and life insurances, and distribution of employee W-2’s and consultant 1099’s.
• Managed all aspects of the lease for the Albany and Rye Brook office locations. Confidential Stenographer – NYS Governor’s Office 03/1992 – 03/1997 Governors’ Cuomo and Pataki
• Served as Executive Secretary to the Governor’s Liasons’ of NYS Education Department, NYS Departments of Labor and Transportation under Governor Cuomo and Governor Pataki.
• Networked with Senators, Congressmen, University Presidents, and lobbying firms to assist in drafting public policy.
• Arranged travel and scheduled meetings for the Governor’s Liaisons for various policy and public issues.
Contact this candidate