Accurate Administrative Data Entry Specialist

Mary Golden

832-***-**** *******@*****.***

www.linkedin.com/

Accomplished Administrative Data Entry Specialist Professional with solid background in Plant, Terminal, Warehouse support, Accounts Payable and Receivable, vendor management, billing, and invoicing. Possesses exceptional office skills with strong computer and accounting knowledge. Displays excellent interpersonal and communication skills when interacting with staff, management and customers. Recognized for providing excellent customer service that results in long-term customer loyalty.

Accounts Payable & Receivable

Billing & Invoicing

Vendor Management

Accounting & Audit Preparation

Inside Sales/CSR

Data Entry/HR

ERP/CRM

Report Generation

State & Federal Regulations

Shipping & Receiving

Contractual Agreements

Inventory & Equipment Control

Technical Knowledge: ERP systems, Marque and Navision; Microsoft Dynamics NAV 2009 Classic; Oracle; Microsoft w, Excel, Outlook, and PowerPoint; Navigate Pro Doc; ASAP (aviation software); Port Vision; J.D Edwards; BNSF-(EDI); UPRR-(LMR Logistics Management System; Agris; Coda; Cognos; AS400 and JTL trucking software

PROFESSIONAL EXPERIENCE

PROJECT N95 MASKS, Remote Volunteer, 2022

●Assist with assessing the needs of the community for masks during COVID-19.

●Check order status for prompt deliveries to customers and clients regarding current and old orders.

●Help with research of uses, safety, cleaning, and topics for podcast and customer service information.

●Input information on creating updated operations job instructions and SOP to improve shipping, customer service, and delivery resulting in client satisfaction, better communication, and on time delivery.

MOHAWK INDUSTRIES, Houston, TX 2019-2021

●Assisted customer, clients, drivers, and internal staff with shipment updates and corrections.

●Processed payroll time for drivers local and over the road weekly.

●Entered updated customer shipment and billing information for accurate delivery.

●Scheduled by phone and email deliveries, white glove or special requests per client.

●Generated weekly reports to VP’s, clients, Warehouse Manager and staff of hanging orders to ensure all orders were shipped timely and to notify sales staff to be aware of outstanding undelivered goods.

FORUM (FET)-DAVIS-LYNCH DOWNHOLE (ADVANTAGE TEMPORARY), Pearland, TX 2013 - 2019

Inside Sales /Billing/Customer Service/Shipments/Orders/Inventory/ Shipping and Receiving Clerk

Marque, Navision and ISO 9001

Trained and supported end users on Marque and Navision.

Ensured all Tax Exempt Certificate forms are updated in Navision.

Posted accounting inventory adjustments in Marque and Navision journals.

Prepared oilfield equipment packing lists, bills of lading, shipping documentation and commercial customs invoices for international trucking and freight forwarders on ocean and air freight.

Processed oil field equipment orders in Navision and schedule transfer of equipment internally and to distributors, consignees, customers, and districts.

Collaborated with internal departments in preparing client status reports.

Utilized the order management process from order input (BOL) and delivery through logistics and invoicing.

Key Achievements:

Maintained accurate inventory of equipment for 20 districts and distributors that pass audits successfully.

Received commendation by the Senior Vice-President for superior job performance in supporting million dollar distributors.

MK PERSONNEL ASSIGNMENTS AND ADVANTAGE TEMPORARY, Houston, TX 2011 - 2013

A/P, A/R, Accounting

Total Petrochemical-ISO 14001/ISO-9001-2000 & Omega Protein

Processed daily accounts payable invoices including 3-way matching of purchase orders/AFE, obtaining authorization for expenditures, coding, and verifying data in preparation for payment.

Printed, filed, and maintained all accounts payable/accounts receivable documents and reports.

Compiled data from invoices to be used by analysts in implementing cost saving initiatives.

Key Achievements:

Updated and cleared all past due accounts payable and daily processed accounts receivable for revenue.

Gathered accounts payable information and designed the spreadsheet used for analysis and resulted in 15% savings on vessel transportation expenses.

ED& F MAN/SHERMAN (formerly Cargill MLPD /Westway Group), Houston, TX 1996 - 2009

Administrative Assistant (Houston Feed Division)

Billed over $30M in yearly revenue, and processed RMA, returns, credit, re-bills, and inventory adjustments.

Checked, approved, and input all invoices/vouchers for payment.

Assisted employees with HR issues and with entering time for processing payroll each week.

Provided timely response and resolution to vendor inquiries regarding discrepancies.

Completed month-end rollovers to ensure accuracy of shipments, invoices and inventory.

Created reports of plant inventory, gross sales margins, overages and shortages.

Expedited shipments with the appropriate CoA and MSDS.

Scheduled the safe transportation of hazardous and non-hazardous products.

Key Achievements:

Obtained the lowest freight rates through successful negotiations with vendors.

Exceptional endorsement from all customers including distributors and dealers per personal request by

Vice President and Manager follow-up.

EDUCATION & CERTIFICATION

Training in: Communication, Business Writing, Organizational Skills, Problem Solving and Public Speaking

Legal Secretary, Certificate of Completion, Professional Career Institute,, Houston, TX

Effective Leadership & Communication Certificate, Dale Carnegie, Houston, TX

Coursework in: Computerized Accounting and Microsoft Office Suite, Houston Community College, Houston, TX

Cargill Marque, Customized Manufacturing/ Operations Software and Safety Training,

Waybills, EDI Billing, Rail Operations, Safety Training, BNSF/Union Pacific, Houston, TX

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