Administrative Assistant with 26+ Years Experience
Resume:
Maria O’Donnell
Manchester, NJ 08759 ********@*****.***
SUMMARY
Detail oriented, highly organized Administrative Assistant with 26+ years of proven ability to quickly and accurately perform a broad range of tasks in a fast-paced environment with limited supervision. Seeking a position that utilizes my experiences in a school and administrative offices.
Professional Experience
Administrative
Expertise in Genesis software to efficiently manage, process, and analyze data.
General knowledge of RealTIme software.
Considerable knowledge of Google Workspace and Microsoft Office.
Ensured timely and accurate submission of state and federal reports (Civil Rights, ASSA).
Streamlined inventory processes using Systems 3000: accurately managed financial data, monitored multiple executive budgets, created purchase orders, ordered and distributed supplies.
Expert knowledge of office clerical procedures, processes and practices.
Managed complex calendars, generated weekly and monthly reports for multiple departments, and verified attendance and class coverage using Frontline software.
Planned and coordinated successful events, including staff meetings and conferences.
Created and maintained Standard Operating Procedures for multiple departments.
Cultivated strong working relationships with colleagues and external stakeholders through effective communication and problem solving.
Leadership
Supervised and trained a team of 12 secretaries in the effective use of Genesis database software, improving efficiency and accuracy. Provided consistent support and direction as needed.
Coordinated and facilitated regular departmental meetings, prepared detailed agendas, and accurately recorded minutes.
Maintained strict confidentiality of sensitive information, adhering to all relevant privacy laws and regulations.
Certified McKinney-Vento Homeless Liaison with extensive knowledge of federal regulations. Ensured compliance and provided support to homeless families using positive customer service skills.
Work Experience
Ocean Gate Board of Education August 2025 - Present
CST Secretary
South Brunswick Board of Education January 1999 - December 2024
Assistant to the Assistant Superintendent
District Homeless Liaison
Student Information Systems Secretary
Paraprofessional in Special Education
Education
Middlesex County College, Edison, NJ - Associate Degree in Secretarial Science; Dean's List – 2 years
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