Administrative Project Coordination & Office Operations

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SHARLEEN V. BOOTH

ADMINISTRATIVE PROJECT COORDINATION OFFICE OPERATIONS

443-***-**** ********@*****.*** linkedin.com/in/sharleenbooth26/ PROFESSIONAL SUMMARY

Administrative and project coordination professional with 10+ years of experience supporting business operations, customer service, document and records management, scheduling, vendor and client communication, HR support, safety coordination, and office management. Experienced with Microsoft Office, Google Workspace, QuickBooks, CRM/database systems, invoicing, contracts, filing systems, and cross-functional project support. Known for managing multiple priorities, maintaining accurate records, and keeping clients and internal teams informed throughout time-sensitive processes. CORE COMPETENCIES

Administrative Support Project Coordination Office Management Customer Service Document & Records Management Data Entry

Scheduling & Calendar Management Microsoft Office / Excel / Outlook Google Workspace QuickBooks CRM & Database Systems Contracts & Invoicing

Vendor Coordination HR Support Safety & Compliance Shipping & Receiving Inventory Meeting Coordination PROFESSIONAL EXPERIENCE

Documentation Specialist & Administrative Assistant Annapolis Yacht Documentation Jan 2026 - Apr 2026

• Supported U.S. and international clients through boat and yacht title, registration, and documentation processes, helping move time-sensitive requests toward completion.

• Entered and maintained client, vessel, and financial information in the Sesame system and organized documentation for staff access and processing.

• Prepared, reviewed, assembled, and mailed title and registration paperwork to state agencies and departments of revenue; distributed completed Coast Guard documentation to clients and banks.

• Managed incoming calls, mail distribution, filing systems, overnight shipments, and follow-up on delayed state registrations.

• Served as a Notary Public and provided administrative support across client documentation and office operations. Project Manager Signature Apparel Group Jun 2024 - Dec 2025

• Coordinated client projects from garment and artwork selection through pricing, mockups, production, shipping, and completion.

• Maintained frequent client communication to clarify requirements, timelines, artwork, garments, pricing, and project status.

• Used Google Workspace and Streak to track day-to-day operations, client communication, and project progress.

• Coordinated with the owner, sales, order specialist, artwork services, and production teams to keep projects moving to completion.

• Managed receiving and shipping of garments, customer pickup/shipping updates, seasonal displays, and sample/vendor inventory.

Millshop Coordinator / Safety Coordinator Builders FirstSource / TW Perry Apr 2022 - Jun 2024

• Performed administrative and office operations supporting multiple staff members, departments, vendors, and customers.

• Coordinated workflow and communications between operating units and supported data entry, information requests, reports, inventory, compliance, and customer account activities.

• Assisted with HR processes and transfer of HR data to regional HR/headquarters; arranged meetings and scheduled appointments.

• Coordinated monthly safety meetings, supported required safety practices, and recommended improvements to workplace safety procedures.

• Provided customer service and sales-transaction support, including invoicing and customer account assistance as needed. Administrative Assistant Lozado Contracting LLC Apr 2021 - Jan 2022

• Managed multiple email accounts, client scheduling, virtual and in-person walkthroughs, calendars, meetings, and ongoing communication among leadership, project staff, and clients.

• Prepared client contracts, worker/subcontractor agreements, change orders, service tickets, estimates, and invoices using Microsoft Office, Google Workspace, and QuickBooks.

• Coordinated NACA client projects, including walkthrough scheduling, bid submission through the NACA portal, contracts, paperwork, and project documentation.

• Created and maintained digital and physical client files containing contracts, invoices, purchases, permits, drawings, change orders, and project communications.

• Supported office operations through vendor communication, purchasing, payments, phone systems, meeting minutes, website updates, Yelp inquiries, and client follow-up.

Administrative Assistant Gardiner Realty and Development Co. Mar 2019 - Apr 2021

• Provided administrative support to company leadership for a property management and leasing organization responsible for more than 200 properties.

• Managed email, Outlook calendars, MS Teams meetings, spreadsheets, office supplies, and physical/digital filing systems across multiple projects and companies.

• Maintained tenant contact information and leasing files and supported COVID-19 rent abatement and payment tracking. Page 2

• Supported the President with correspondence, project information, virtual meetings, technology, scheduling, and day-to-day office needs.

Office Manager Silver Spring Animal Hospital at Kensington Mar 2017 - Sep 2018

• Managed office administration, supplies, bill tracking, weekly deposits, website updates, records, and client communications for a veterinary hospital.

• Supported reception operations using a multi-line phone system, appointment scheduling, reminder calls, prescription/refill requests, messages, and client chart management.

• Used Microsoft Office and Excel to support client reminders and vaccination record processes required by Maryland regulations. Manager Klaradal Swedish Antiques and Furnishings Aug 2011 - Mar 2017

• Trained, scheduled, and supervised up to five part-time employees while overseeing daily operations, task delegation, payroll hours, and sales goals.

• Used QuickBooks Point of Sale 7.0 to receive products, track sales and layaways, maintain customer records, and support inventory and store operations.

• Partnered with the president on sales, marketing, merchandising, customer service, seasonal displays, advertising, and special events.

• Prepared merchandise for sale through artwork, frame, and furniture repair and refinishing; also instructed customer workshops. EDUCATION

Bachelor of Arts (BA), Art Shippensburg University of Pennsylvania ADDITIONAL QUALIFICATIONS

Conversational Spanish Notary Public experience

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SHARLEEN V. BOOTH

SUPPLEMENTAL EXPERIENCE & DETAIL

Use when an employer requests additional information about prior responsibilities. ANNAPOLIS YACHT DOCUMENTATION DOCUMENTATION SPECIALIST & ADMINISTRATIVE ASSISTANT

• Assisted clients with U.S. and international boat/yacht title and registration documentation and expedited time-sensitive document needs.

• Answered and vetted telephone calls for staff; received, checked, distributed, and filed incoming mail.

• Entered boat and yacht deals into Sesame, including client, vessel, and financial information.

• Gathered client and vessel paperwork for submission to states and departments of revenue, including titling, registration, and payment materials.

• Mailed Coast Guard documentation to clients and banks and maintained three filing cabinets supporting documentation workflow.

• Followed up on registrations in states experiencing processing delays and handled post-office drop-offs for overnight mail.

• Notary Public.

SIGNATURE APPAREL GROUP PROJECT MANAGER

• Prioritized client communication and requirements for workwear, teamwear, and company-branded items.

• Explained the full project process to clients, including garments, artwork, pricing, mockups, production, and completion.

• Monitored email throughout the day and used Google Workspace and Streak to manage projects and daily operations.

• Worked closely with the owner on projects received by email/text and coordinated artwork, garments, deadlines, pricing, and mockups.

• Maintained communication among sales, order specialists, artwork services, and production.

• Received and shipped garments, updated clients on shipping/pickup, changed seasonal displays, and maintained sample/vendor inventory.

BUILDERS FIRSTSOURCE / TW PERRY MILLSHOP COORDINATOR / SAFETY COORDINATOR

• Supported administrative and office operations for multiple staff and departments.

• Coordinated workflow and communication among operating units, vendors, and customers.

• Served as a resource on office policies and procedures; performed data entry/retrieval and responded to information requests.

• Assisted with reports, compliance, inventory, HR-related duties, invoicing, customer accounts, and sales transaction support.

• Arranged meetings and appointments and assisted with HR data transfer to regional HR/headquarters.

• Managed and attended required monthly safety meetings and recommended safety procedure improvements. LOZADO CONTRACTING LLC ADMINISTRATIVE ASSISTANT

• Managed multiple email accounts, client walkthrough scheduling, Google Calendar/Meet, and communication among contractor, project manager, Director of Operations, and clients.

• Prepared contracts after estimate approval and used QuickBooks for estimates/invoices, service tickets, final-payment invoices, and change orders.

• Worked with NACA on walkthroughs, bids, finance approval, contracts, and project paperwork.

• Managed Yelp inquiries and follow-up, created physical/digital client files, ordered supplies, answered phones, and coordinated vendor purchases/payments.

• Drafted agreements for workers, employees, and subcontractors; maintained Verizon digital voice phone service via online portal.

• Updated the company website and links to Yelp, Instagram, and Facebook; managed staff meetings and took minutes.

• Performed receptionist duties and served as a Notary Public. GARDINER REALTY AND DEVELOPMENT CO. ADMINISTRATIVE ASSISTANT

• Supported a long-established leasing/property management company responsible for more than 200 properties.

• Used Microsoft Office and Outlook for email, MS Teams meetings, and spreadsheets tracking COVID-19 rent abatements and payments.

• Monitored correspondence for the President, maintained physical/digital project filing systems, and ordered office supplies.

• Assisted with virtual meetings and technology needs; maintained tenant contact information and leasing files.

• Performed receptionist duties using a multi-line phone system and provided client communication support. SILVER SPRING ANIMAL HOSPITAL AT KENSINGTON OFFICE MANAGER

• Managed medical-office correspondence, supplies, bill payment/logging, weekly deposits, and website content.

• Used Microsoft Excel for client reminder labels and vaccination-update processes.

• Supported reception during busy periods, scheduled pet appointments, took prescription food/medication refill requests, and made reminder calls.

• Took messages for doctors, maintained client charts, and pulled charts for upcoming appointments.

• Notary Public experience.

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KLARADAL SWEDISH ANTIQUES AND FURNISHINGS MANAGER

• Trained and supervised up to five part-time staff, prepared schedules, delegated daily tasks, and monitored payroll hours and sales goals.

• Operated QuickBooks Point of Sale 7.0, received product, documented sales and layaways, and maintained customer records.

• Managed pricing, storage, displays, weekly/monthly sales goals, and customer service/personal shopping.

• Supported marketing through local newspaper advertising, Instagram, Facebook, yard sales, and remote events.

• Designed seasonal displays, repaired artwork/frames/furniture, refinished furniture, curated merchandise, and instructed two Dala horse painting workshops.

REFERENCE LIST

Available for use when specifically requested by an employer. Alyx Grayson 443-***-****

Cory Hunteman 443-***-****

Cecilia Flike Jacobson 443-***-****

Dr. Patrick Barnes 301-***-****

Logan LeGrand 443-***-****

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