Administrative Accounting Operations Associate

Sarah Beaupre Schuler ACCOUNTING OPERATIONS ASSOCIATE

713-***-**** *******.*.*****@*****.*** Cypress, TX 77433 SUMMARY

Meticulous, task-driven Accounting Operations Associate with 10+ years of administrative experience managing client-centric office operations. Equipped with exceptional ability to facilitate all aspects of internal and external communication, support the day-to-day administrative, financial, and operational functions by working collaboratively with C-level executives. Applies foundational accounting processes to effectively manage financial transactions and ensure the accuracy of AP and AR records. Proven talent for aligning business objectives with comprehensive administrative knowledge to achieve maximum operational impacts, conserve time and boost efficiency.

RELEVANT SKILLS

PROFESSIONAL EXPERIENCE

SMALL VENTURES USA, HOUSTON, TX

Independent Contractor – Administrative Assistant December 2025–Present

• Organize and maintain electronic files and company records according to established protocols and naming conventions.

• Assist Leadership with administrative support and digital document management.

• Ensure files area accurately categorized and easily accessible to support internal operations. SMALL VENTURES USA, HOUSTON, TX

Accounting Operations Associate December 2021–August 2025

• Serve as the executive key point person by coordinating sector-related Business Units and other facets of the company.

• Verify and process employee expense reports, adhering to corporate regulations.

• Assist with vendor setup and maintenance as needed, obtaining and filing properly executed W9/W8 from vendors.

• Handle vendor inquiries related to payment status or invoice discrepancies, maintaining strong vendor relationships.

• Maintain accurate monthly utility bill entries in QuickBooks for Senior Financial Officer and real-time fixed asset records with the WORTPT GP team (vehicle/boat registration).

• Oversee petty cash disbursements, ensuring all transactions are supported by valid receipts.

• Manage the issuance, distribution, and retrieval of physical checks, conduct inventory audits, and ensure adherence of company policies and procedures.

BRISA MAX HOLDINGS VI, LLC, ST. THOMAS, U.S. VIRGIN ISLANDS Office Manager November 2015–December 2021

• Provide administrative assistance to firm leadership across entities.

• Served as a communication bridge across tax, legal, and finance teams.

• Maintained corporate records, tracked legal deadlines, and ensured accuracy.

• Contributed to the development of the research function, improving methods and tools used.

• Drafted, prepared, and managed contracts, entity filings, and compliance documents. Expense Reports Invoice & Payment Processing Reconciliation & Reporting Correspondence Management Account Auditing QuickBooks Certified User Online Vendor Relations Accounts Payable SELF-EMPLOYED, ST. THOMAS, U.S. VIRGIN ISLANDS

Childcare Provider September 2011-November 2015

• Planned and engaged the children in age-appropriate and stimulating indoor/outdoor activities.

• Prepared healthy meals and snacks for the children.

• Light housekeeping related to the children, including laundry, tidying toys, and organize their areas

• Ran errands and handled logistics related to children’s needs.

• Supported daily routines and ensured a safe, nurturing environment for infants and children. ANTILLES SCHOOL, ST. THOMAS, U.S. VIRGIN ISLANDS

Assistant Teacher (Pre-Kindergarten) August 2008-August 2011

• Assisted in creating and implementing the pre-k curriculum in a way that met the unique needs of each child.

• Created a safe and nurturing environment where children could learn and play.

• Helped students master equipment and instructional materials assigned by the teacher.

• Maintained up-to-date classroom displays and bulletin boards, enhancing the learning environment.

• Partnered and connected with parents to provide the best care and education for their children. MASHBURN RESIDENTIAL LEARNING CENTER, BOLIVAR, MO

Qualified Intellectual Disability Professional July 2007-May 2008

• Developed individualized care plans tailored to the needs of each resident, focusing on their strengths and preferences.

• Utilized effective strategies to enhance cognitive function and emotional well-being.

• Facilitated communication between residents, families, and other healthcare professionals to ensure comprehensive care.

• Engaged clients in meaning activities that promoted social interaction and skill development.

• Conducted assessments of resident needs and progress, adjusting care plans as necessary. EDUCATION

SOUTHWEST BAPTIST UNIVERSITY, BOLIVAR, MO

Bachelor of Science, Psychology May 2002

WESTERN GOVERNORS UNIVERISTY, MILLCREEK, UT

Accounting Fundamentals Certificate January 2026

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