Project Coordinator - Operations & Scheduling

HALISE HAYRULLAHOGLU

PROJECT COORDINATOR

Falls Church, VA 571-***-**** *******************@*****.*** PROFESSIONAL SUMMARY

Project Coordinator with 3+ years of experience driving project execution, operational coordination, and stakeholder communication in fast-paced, project-based environments. Proven success managing multiple concurrent projects, coordinating cross-functional teams, overseeing documentation, procurement, financial operations, and regulatory permitting from project initiation through completion. Experienced in building strong client relationships, streamlining operational processes, supporting executive leadership, and maintaining project schedules while ensuring successful project delivery. CORE COMPETENCIES

Project Coordination • Project Lifecycle Management • Project Scheduling • Project Tracking • Project Documentation • Project Reporting • Stakeholder Management • Cross-Functional Collaboration Operations Management • Process Improvement • Workflow Optimization • Client Relationship Management • Vendor Management • Procurement • Regulatory Compliance

Accounts Payable • Accounts Receivable • Invoice Processing • Budget Tracking • Cost Monitoring • Payment Processing QuickBooks Online/Desktop • Microsoft 365 • Excel • Outlook • Teams • Word • PowerPoint • OneDrive • CRM Systems PROFESSIONAL EXPERIENCE

Prime Custom Kitchen & Bath Remodeling Virginia

Project Operations Coordinator February 2023 – Present

• Coordinate the execution of five concurrent high-end residential projects averaging approximately $150K, ensuring alignment across clients, leadership, vendors, subcontractors, engineering teams, and project schedules.

• Drive cross-functional collaboration by serving as the central communication point between homeowners, internal teams, engineering partners, subcontractors, vendors, and county agencies throughout the project lifecycle.

• Lead project scheduling activities by coordinating inspections, client meetings, subcontractor availability, material deliveries, project milestones, and critical deadlines.

• Successfully coordinated permitting and regulatory approvals for projects valued up to $1M by collaborating with engineering teams, managing architectural documentation, communicating directly with county officials, and securing permit approvals.

• Managed approximately 10 permit applications annually across multiple county permitting systems while ensuring timely regulatory approvals.

• Managed strategic relationships with 30–40 vendors and subcontractors, coordinating procurement, purchase orders, material availability, pricing, and project timelines.

• Processed AP, AR, invoicing, reconciliations, purchase orders, payment processing, and financial records using QuickBooks Online and Desktop.

• Processed client payments via credit card, ACH, and check while maintaining accurate records and issuing payment confirmations.

• Partnered with executive leadership to monitor budgets, support operational planning, prepare project documentation, and provide reporting for informed business decisions.

• Established standardized project documentation and tracking processes that improved workflow consistency and visibility across active projects.

• Supported daily operations for approximately 10 office and field employees by coordinating schedules, communication, and operational priorities.

• Utilized Microsoft 365, CRM systems, and project tracking tools to manage reporting, documentation, scheduling, and communication.

EDUCATION

Bachelor of Arts (B.A.) in Psychology

Bahçeşehir University

TECHNICAL SKILLS

Microsoft Excel • Outlook • Teams • Word • PowerPoint • OneDrive • QuickBooks Online • QuickBooks Desktop • CRM Systems

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