Executive Administrative Assistant & Board Liaison

Email: **************@*****.*** - Cell: 469-***-****

SUMMARY OF QUALIFICATIONS:

Handles Executive Administrative duties at the highest level, using significant

discretion and independent judgment to anticipate needs, handle matters proactively, and follow through on projects to successful completion, often with timeline pressures.

Previous administrator to the Board of Directors.

Owns important Executive Assistant attributes: liaison, facilitator, advocate and gatekeeper.

EDUCATION:

San Francisco State University, Bachelor of Arts, Psychology, 2015-02017

3.93 University GPA, Summa Cum Laude

Dean’s List, Teacher’s Aid, Graduated with Honors

PROFESSIONAL EXPERIENCE (In Order of Relevance):

Executive Administrative Assistant, Lebco Industries, 2025 – 2026

Provided immediate personal and administrative support to the Owner and Presidents of the business.

Managed logistical needs of 27 store locations as needed.

Coordinated social and business events such as holidays and company-wide meetings.

In-depth travel arrangements include itinerary creation and logistical planning. Handled all arrangements for travel.

Focused attention on email inbox where a variety of multiple tasks come in daily including team support, task supervision, in depth follow-up, provided accounting support, and much more.

Coordinated the signatures of documents by arranging notarization and delivery. Handled contracts with the use of Docusign.

Liaison for executives regarding their personal finances and investments.

Received incoming mail and packages, and delivered to executives promptly.

Executive Administrative Assistant, Park Lane Jewelry, 2009 – 2014, 2017 – 2025 Irving, TX

Executive Assistant to Senior Vice President for an international direct sales company. Administratively supported her team of direct reports, totaling 15 people.

Administratively supported the Board of Directors with travel arrangements, hotel reservations, Board meeting preparations, meeting agendas and travel itineraries, and attended every board meeting to take minutes. Providing support with scheduling and handling logistics of Board member support needs and committee meetings, ensuring meetings go off without a hitch.

Provide support with preparing and circulating materials for review prior to Board meetings. Taking notes and distributing following Board meetings and responding to inquiries from Board members.

Managed and accurately maintained three complex and extremely active, often changing calendars of appointments via Outlook in an efficient manner that maximizes productivity while being mindful of deadlines, confidentiality, priorities, and protocol. Determined priorities and made decisions regarding the scheduling of daily and long-range meeting requests.

Managed the administrative needs for all Executive Meetings. Including compiling the Pre-read and sending copies out to the team on a timely basis, catering, presentation materials and equipment, attending the meetings and taking notes and action items, and creating a high-stake post-meeting PowerPoint presentation to send out to the entire company outlining the meeting details.

Composed correspondence, prepared presentations and reports, and handled information requests (often confidential in nature).

Event Coordination of bi-monthly sales events, ranging from 100 to 400 attendees, including the execution of the project timeline, vendors, contracts, venue, invitations and attendance, event itinerary, and on-site event facilitation and management.

Coordinated highly detailed and complex travel arrangements for SVP and Sales Managers which include

processing reimbursement forms, communicating timelines, scheduling itineraries and agendas, and coordinating meetings and conferences.

Provided an environment where seamless communication between executive members’ offices and internal teams is expected and carried out.

Managed high-volume email inbox. Responded promptly to all inquiries and initiated coordination of

meetings and work tasks when appropriate.

Managed expense reporting using Concur.

Developed, managed, and maintained manual and computerized filing systems for the VP’s office.

Exercised a high degree of personal ownership over office activities to ensure quality work products

are delivered and supported activities are performed in an efficient and timely manner with minimal supervision.

Supervised junior administrative staff and fostered a collaborative, team-oriented environment.

Developed professional relationships with high-level clients and associates to coordinate meetings, interviews, and travel arrangement details.

Event and Catering Coordinator, Macklin’s Catering Company, August 2008 – May 2009 Dallas, TX

Event Coordinator for weddings, auctions, company meetings, and social events.

Managed all vendor relationships and deliveries.

Managed catering team, developed leadership skills, high pressure timetables.

Scheduling and advanced planning of food orders, rentals, venues.

Strategic organizing, interpersonal communication skills, maintained client relations.

Co-Captain and Server, No Worries Catering, May 2000 – September 2006 Carrollton, TX

Multi-faceted role including being the sous chef and assistant for the Executive Chef and Owner.

Led team of servers at events such as weddings and business meetings.

TRAINING, CERTIFICATIONS AND ADDITIONAL SKILLS:

Typing Rate: 84 WPM; 100% Accuracy

Established fluency in Microsoft Office Suite (Word, Excel, and PowerPoint), Outlook, Docusign, Dropbox,

Adobe Acrobat Pro, Microsoft Teams, Concur, Workday, and Mac OS (Apple).

Theoretical Knowledge: Theories of Personality, Cross-Cultural Psychology, Learning and Motivation, Developmental Psychology, Social Psychology, Cognitive Psychology, SFSU

Statistical Analysis Training, SFSU

Nonviolent Crisis Intervention Training, CPI

2,000 hours of Vipassana Meditation: increased emotional intelligence, California Vipassana Center

CPR Certified, Adams Safety Training

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