Administrative Operations & Executive Support Pro

VADRA GIFFORD

Clayton, NC ***** 984-***-**** *****.*@*******.***

PROFESSIONAL SUMMARY

Office operations professional with 15+ years of experience supporting executive teams, coordinating vendor and facilities relationships, and managing confidential records, compliance, and administrative functions across corporate, real estate, government, and nonprofit environments. Trusted for sound judgment, discretion, and follow-through in fast-paced settings where accuracy and professionalism are non-negotiable. Skilled at identifying process improvements, preparing recommendations for leadership, and keeping day-to-day operations running smoothly across multiple priorities. Proficient in Oracle, PeopleSoft, ADP, Workday, QuickBooks, and advanced Microsoft Office, with a Florida Notary Public credential.

CORE COMPETENCIES

• Executive & Office Operations Support • Vendor & Facilities Coordination

• Confidential Records & Documentation

Management

• Process Improvement & Leadership Reporting

• Payroll Management & HR Coordination • Contract & Lease Compliance

• Accounts Payable / Accounts Receivable Oversight • Federal & State Compliance Auditing

• Oracle, PeopleSoft, ADP, Workday, QuickBooks • Advanced Microsoft Office & Database Administration

• Florida Notary Public

PROFESSIONAL EXPERIENCE

Accounting & Financial Analyst (Contract Roles) Northrop Grumman, Coca-Cola via Staffing Agencies August 2025 – February 2026

● Supported day-to-day office and administrative operations across multiple client engagements, managing vendor payments, documentation, and reporting workflows with a high degree of accuracy and confidentiality.

● Coordinated payroll analysis and reconciliation across multiple accounts, catching discrepancies before they impacted employees or leadership reporting.

● Maintained organized financial and administrative documentation systems, standardizing reporting workflows to support consistent, audit-ready record keeping.

● Delivered ad hoc financial and operational analysis to keep leadership informed and support timely, well-organized decision-making.

Tenant Financial Compliance Analyst – Real Estate NNN REIT, L.P. July 2022 – August 2025

● Served as a key point of contact between tenants, accounting, and legal teams, coordinating lease compliance matters and maintaining organized, audit-ready records across a high-volume portfolio.

● Performed monthly CPI rent adjustments and coordinated lease amendments and contract documentation, exercising close attention to detail and discretion with sensitive financial terms.

● Researched and tracked state real estate tax filings across Florida and Arizona portfolios, proactively identifying and resolving issues before deadlines.

● Prepared and organized financial and records documentation supporting acquisitions and accounting integration, contributing to smooth handoffs between departments and leadership. Financial & Special Projects Analyst (Contract) Orange County Housing – COVID-19 Response Team September 2020 – May 2022

● Audited $145M in federal funds for compliance with NSP I & II guidelines, maintaining meticulous, audit-ready documentation under tight regulatory scrutiny.

● Verified applicant eligibility across multiple federal assistance programs, organizing and maintaining confidential case records across teams.

● Delivered recurring reports directly to county leadership, presenting findings clearly to support informed, timely decision-making.

● Coordinated case reviews and disbursement logistics, facilitating $9M in emergency aid to residents while maintaining strict process accuracy.

HR Coordinator & Payroll Administrator Northside Baptist Church February 2014 – August 2020

● Served as a trusted resource to church and academy leadership, administering payroll and benefits for 150 employees with discretion and consistent follow-through.

● Coordinated vendor and compliance relationships for international student programs and athletics, managing multiple external touchpoints and documentation requirements.

● Handled confidential HR matters — including contracts, separations, and payroll reporting — with professionalism and sound judgment.

● Led the organization's transition to remote work and payroll compliance during COVID-19, proposing and implementing process changes in coordination with leadership.

HR Generalist & Payroll Manager Transdev Services March 2010 – January 2014

● Managed onboarding, payroll, and benefits administration for 350 employees, including union payroll processing, maintaining organized and confidential employee records.

● Oversaw accounting functions tied to payroll, workers' compensation, and leave tracking, ensuring accurate, well- documented office operations.

EDUCATION

B.S., Business Management / Accounting — University of Colorado at Colorado Springs (In Progress) A.S., Accounting & Finance — Rock Valley Community College (1997)

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