Office Operations & Administrator Professional

GINA M FABELA

Professional Summary

Experienced Office Administrator and Operations Professional with over 20 years of success supporting corporate, legal, construction, and defense-industry environments. Skilled in office management, HR coordination, payroll support, accounts payable/receivable, vendor management, compliance, executive support, employee onboarding, and facilities coordination. Recognized for strong organization, professionalism, problem-solving, and ability to manage fast-paced operations. Core Competencies

• Office Administration

• HR Support & Employee Onboarding

• Payroll Processing

• Accounts Payable & Receivable

• Executive Support

• Vendor & Facilities Management

• Compliance Coordination

• Scheduling & Calendar Management

• Inventory Management

• Event Coordination

• Customer Relations

• Team Leadership

Professional Experience

Office Administrator AV San Diego, CA Nov 2023 – Present – till Relocation in Louisville KY

• Manage daily office operations and administrative workflows for a fast-paced corporate environment.

• Coordinate facilities management, vendor services, office inventory, and operational support.

• Process purchase orders, expense requests, and accounts payable submissions.

• Support company events, employee engagement activities, and executive administrative needs.

• Prepare reports, track assets, and maintain organized office systems and procedures. Office Coordinator Buchanan, Ingersoll & Rooney LLP San Diego, CA Oct 2022 – Nov 2023

• Oversaw day-to-day office operations and administrative support functions.

• Managed records processing, scanning, filing, conference room scheduling, and catering coordination.

• Supported onboarding processes and served as liaison between clients, attorneys, and staff.

• Handled invoice processing and administrative support for regional office leadership. Office Manager Pinnacle Development Corp. La Jolla, CA May 2020 – Oct 2022

• Managed office operations and supervised a team of 22–30 employees.

• Handled recruiting, onboarding, training, scheduling, and employee support activities.

• Oversaw AP/AR functions, invoices, payroll-related tasks, and compliance procedures.

• Maintained office organization, inventory management, and vendor coordination. Executive Assistant Law Firm of Miller, Monson San Diego, CA Dec 2018 – Feb 2020

• Supported attorneys with legal documentation, court filings, scheduling, and administrative operations.

• Managed administrative staff support, accounting tasks, and office communications.

• Coordinated meetings, conferences, and office events. Legal & Executive Assistant Law Office of David A. Miller San Diego, CA Aug 2015 – Jul 2018

• Assisted with trial preparation, discovery organization, legal filing, and document management.

• Managed invoices, AP/AR tasks, and administrative office support.

• Trained and supervised administrative staff and coordinated consultant support. GINA M FABELA

Payroll Administrator Capital Drywall San Diego, CA 1997 – 2015 till closing of business

• Processed payroll for approximately 100 employees, ensuring accuracy and timely payroll processing.

• Managed new hire onboarding, employee documentation, and HR compliance procedures.

• Maintained employee personnel files and payroll records.

• Assisted with benefits administration, employee questions to assist with corporate HR procedures.

• Coordinated hiring paperwork, orientations, and onboarding protocols.

• Worked closely with management to ensure compliance with company policies and employment regulations.

• Supported employee relations and maintained confidentiality of payroll and personnel information. Technical Skills

Microsoft office suites (Word, Excel, Outlook, Teams) QuickBooks office, SAP Concur, Adobe, Zoom, ADP, BBSI, HR processing, New Hire set up, Payroll support, Supervision support, Tabs, iCompli, E-filing, Record management Professional References

Available upon request

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