Office Manager & Accounts Payable Specialist
Resume:
Michelle
Horan
Michelle Horan
Brooklyn, NY 11234
****************@*****.***
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Summary
Skills
Detail oriented Office Manager with proven experience managing office operation, onboarding new employees, administrating benefits and coordinating facilities and vendors. A collaborative team player dedicated to supporting Partners, attorneys and staff while maintaining organized and efficient workplace operations. Microsoft Office Vendor Relations NetDocuments
NetSuite/Oracle Organizational Skills Clio Manage
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Experience
Dunning Vallejo & MacDonald LLP / Office Manager
March 2022 – January 2026, New York, NY
● Managed daily operations of a busy law office, ensuring smooth administrative and legal support functions.
● Interact with all partners, clients, associates and peers.
● Coordinated attorney calendars, client meetings, internal conference room bookings, company parties and dinners.
● Coordinated and managed onboarding of all new hires, including associates, legal assistants, paralegals and administrative staff. Prepared new hire documentation, employment forms and compliance paperwork in accordance with firm policies.
● Coordinated with IT to provide email, software access and building credentials for all incoming staff.
● Managed all supply purchases and vendor contracts while reducing expenses by negotiating contracts and implementing inventory controls.
● Served as primary contact for all maintenance, repairs and service providers to ensure a well-maintained office environment.
● Collaborated with the accounting department to ensure accuracy and timely payment of all monthly vendor invoices and operational expenses.
● Served as liaison with the firm's benefit partner to manage health insurance enrollment, updates and employee inquiries.
Billups,Inc./ Accounts Payable Specialist
March 2020 - May 2021, Lake Oswego, OR
● Managed accurate and timely processing of over 3,000 invoices per month in accordance with company policy.
● Interacted with all necessary partners, including vendors, upper management and peers.
● Matched purchase orders with invoices and recorded necessary information.
● Identified, researched and resolved invoice variances to maintain system accuracy.
● Recorded and maintained payment information in Google Sheets as well as in Oracle.
● Managed and responded to all correspondence and inquiries from vendors.
MacDonald Media/ Accounts Payable Coordinator
January 2013 - March 2020, New York, NY
● Used NetSuite daily to accurately process payables for over 50 accounts.
● Reorganized accounts payable processes, decreasing vendor payment delays.
● Investigated variances uncovered and corrected errors to resolve discrepancies.
● Daily communication with vendors and account directors collecting and confirming accurate data.
● Performed a variety of administrative duties including front desk and office management.
● Assisted the CEO as well as upper management as needed. BestCare, Inc./ Trainee Coordinator
October 2002 - February 2007, Brooklyn, NY
● Performed a variety of administrative duties including mainly coordinating training for home health care aides as well as scheduling home care, hospital and nursing home cases with patients and health care personnel.
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